#EducationExistsTo

SIMS Finance

#EducationExistsTo

Areas to be covered

•SIMS Finance

•Benefits and Features

•Demonstration

•Questions and Answers

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#EducationExistsTo

SIMS Finance is based upon the successful Capita Integra solution that is in use by hundreds of organisations, with thousands of users with millions of transactions. It has a proven track record having been used for many years in public sector organisations throughout the UK and Ireland”

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#EducationExistsTo

Our aim is that SIMS Finance meets the needs of educational establishments in the UK, with a specific focus upon Multi-Academy Trusts who are looking for effective and cost efficient solutions”

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SIMS Finance Benefits and Features

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SIMS Finance Benefits and FeaturesAccessibility

• Web based hosted in Azure

• Mobile devices - IPad

Reporting

• Consolidation, Groups, Individual Academy

• Grid and Graphical

• Drill down to transactions

• Budget Holder access

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SIMS Finance Benefits and FeaturesWorkflow

• Increased efficiency

• Reduces time and costs

Users

• No additional charge for the number of users

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SIMS Finance Benefits and FeaturesFunctionality

• Multi-company

• Central administration of:-

• Chart of Accounts, Suppliers, Permissions

• General Ledger

• Purchase Ledger / Accounts Payable

• Sales Ledger / Accounts Receivable

• Cash Management / Non-Invoiced Income

• Budget Planning

• Fixed Assets

• Integration with SIMS Personnel for Salary Projections

• SIMS7 and Next Generation

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Customer = Organisation

Chart of Accounts

Access Rights / Permissions / “Tailoring” customer requirements

Consolidation / Reporting / Dashboards

School A /

Company

001

Secondary

School D /

Company

201

Special

School B /

Company

101

Primary

School C /

Company

102

Primary

School E /

Company

501

Head Office

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“Organised” Chart of AccountsCompany A B C D E

Description Secondary Primary Primary Special Head Office

Co

st

Ce

ntr

es

Teaching Teaching Teaching Teaching -

FLA’s - - - -

-Nursery

Nurses

Nursery

Nurses- -

- - - Medical Staff -

- - - - Admin

- - - - Insurance

English English English English -

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Suppliers – Central and LocalCompany A B C D E

Description Secondary Primary Primary Special Head Office

Su

pp

lie

rs

ESPO ESPO ESPO ESPO ESPO

BT BT BT BT BT

- - - - Insurance Company

Exam Board - - - -

-Primary School

Supplier

Primary

School

Supplier

- -

- - -

Special School

Supplier -

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For contractual information

Integration with SIMS

SIMS Finance

On premise

Hosted LSU

Hosted third party

Hosted Capita

SIMS Primary

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Demonstration

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SIMS Finance - Demonstration

• Accessibility, Home Page, Enquiry Screens, Exporting data

• Purchase Ledger Entries, Supplier Review

• Consolidation, Drill through to source transaction

• Dashboards, KPI’s, Benchmarking

• SIMS Integration for Salary Projections

• Reports, Drillability, Budget Holder Access

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Functionality - Q1 2018 R1• Accessibility - Hosted, available on Mobile Devices.

• Access / Permissions – ability to define users Permissions.

• General Ledger – Administration of Chart of Accounts; Ledger Codes, Funds and Cost Centres.

• Budgeting – 5 Year Budgets, Import from a spreadsheet.

• Purchase Ledger – Suppliers (Central and Local), Purchase Orders, Catalogues, Goods Receipt Notes (GRN’s), Invoices, Non-Order Invoices, Credit Notes, Supplier Payment by Cheque and BACS.

• Sales Ledger - Debtors, Invoices, Credit Notes, Refunds and Statements.

• Cash Management - Receipts for Sales Ledger, Non-Invoiced Income, Lodgements, Direct Bank Payments, Bank Reconciliation including importing bank transactions.

• Fixed Assets Register - Assets and Depreciation.

• Standard Reporting - Trial Balance, Aged Creditors and Debtors, VAT, Audit Trial, Screen Access.

• Enhanced Reporting – Graphical presentation of data enabling drill through to source transactions.

• Enhanced Functionality – Homepage, Workflow, Email Communication, Attachments, Archiving.

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Functionality - Q2 2018 R2• Accessibility - Hosted, available on Mobile Devices.

• Access / Permissions – ability to define users Permissions, SIMSID.

• General Ledger – Administration of Chart of Accounts; Ledger Codes, Funds and Cost Centres.

• Budgeting – 5 Year Budgets, Import from a spreadsheet, Integration with SIMS7.

• Purchase Ledger – Suppliers (Central and Local), Purchase Orders, Catalogues, Goods Receipt Notes (GRN’s), Invoices, Non-Order Invoices, Credit Notes, Supplier Payment by Cheque and BACS. Central Bank account – Supplier Payment by BACS only, Punch-out to a suppliers website.

• Sales Ledger - Debtors, Invoices, Credit Notes, Refunds and Statements.

• Cash Management - Receipts for Sales Ledger, Non-Invoiced Income, Lodgements, Direct Bank Payments, Bank Reconciliation including importing bank transactions.

• Fixed Assets Register - Assets and Depreciation.

• Standard Reporting - Trial Balance, Aged Creditors and Debtors, VAT, Audit Trial, Screen Access.

• Enhanced Reporting – Graphical presentation of data enabling drill through to source transactions.

• Enhanced Functionality – Homepage, Workflow, Email Communication, Attachments, Archiving.

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Functionality - Enhancements• Accessibility - Hosted, available on Mobile Devices.• Access / Permissions – ability to define users Permissions, SIMSID.• General Ledger – Administration of Chart of Accounts; Ledger Codes, Funds and Cost Centres.• Budgeting – 5 Year Budgets, Import from a spreadsheet, Integration with SIMS7.• Purchase Ledger – Suppliers, Purchase Orders, Catalogues, Goods Receipt Notes (GRN’s), Invoices, Non-

Order Invoices, Credit Notes, Supplier Payment by Cheque and BACS, Central Bank Account, Punch-out to a suppliers website.

• Sales Ledger - Debtors, Invoices, Credit Notes, Refunds and Statements.• Cash Management - Receipts for Sales Ledger, Non-Invoiced Income, Lodgements, Direct Bank Payments,

Bank Reconciliation including importing bank transactions.• Fixed Assets Register - Assets and Depreciation.• Standard Reporting - Trial Balance, Aged Creditors and Debtors, VAT, Audit Trial, Screen Access.• Enhanced Reporting – Graphical presentation enabling drill through to source transactions.• Enhanced Functionality – Homepage, Workflow, Email Communication, Attachments, Archiving.

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SIMS Finance Feedback

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MAT not using FMS6“Easy enough to use, like the facility to copy old orders.”“Enabling staff to add Orders – I think enabling budgets holders to raise their own orders is brilliant”“SIMS Finance should allow us to reduce the cost of raising orders that is ~£25,000 currently p.a.”

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Interim Business Director of a MAT“SIMS Finance would be able to support us should the Governors decide to convert the Trust into a MAT and join with other schools.”

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SIMS Finance - Services

Subtitle here

Initial resource plan for SIMS Finance Implementations

Activity Further detailSmall MAT

(~ 6 schools)

Larger MAT

(10+ schools)

Project Management

Project management to oversee the implementation and

ensure the needs of the customer are properly

captured. This is critical to the success of the implementation.

1.0 1.0

Configuration

“Tailoring” the generic database based upon the

information gathered during the initial Project

Management day, prior training e.g. workflow definitions, permissions, authorisation levels.

2.0 3.0

TrainingProvide training to the customer, using a mixture of

training resources e.g. Videos, F2F classroom format, Quick Reference Guides, Webinar etc.

6.0 8.5

Customer Specifics

Enhanced functionality such as writing reports specific

to the MAT, enabling them to see their data how they

want to see it. Aims to ensure customers ROI is quickly achieved.

1.0 2.0

TotalOverall resource investment for standard implementations.

10.0 14.5

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Questions?

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Thank You

Education exists to…

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