sims finance - cheque processing...a list of previous cheque payment runs may be displayed. if this...
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© Capita Business Services Ltd 2018. All rights reserved.
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Capita SIMS, Franklin Court,
Priory Business Park, Cardington, Bedford, MK44 3JZ
Tel: 01234 838080 Fax: 01234 832082 http://www.capita-sims.co.uk
Where appropriate for data entry purposes, the graphics used in this document
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example of what might be expected when using certain areas of the software, the
training data may not be an exact match.
Revision History
Version Change Description Date
1.0 New booklet 18/4/18
SIMS Finance - Cheque Processing
Course Code – SFCP-02
Version 1.0
SIMS Finance - Cheque Processing SFCP-02
SIMS Finance - Cheque Processing
Contents
Introduction .......................................................................................................................... 3 Introduction .................................................................................................................................................................................. 3 Course Objectives ........................................................................................................................................................................ 3
01. Cheque Processing ....................................................................................................... 4 Chapter Introduction ..................................................................................................................................................................... 4 Step by Step – Cheque Processing: PRL610Q ............................................................................................................................ 4 Step by Step – Processing a Manual Cheque: PRL300Q ............................................................................................................. 9 Step by Step – Cancelling a Cheque Payment – PRL610Q ........................................................................................................ 11
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I Introduction
This chapter contains:
Introduction ................................................................................................................................................................................ 3 Course Objectives ...................................................................................................................................................................... 3
Introduction
In this course you will learn how to process cheque runs, manual cheque payments against authorised invoices and cancel cheques in SIMS Finance.
Course Objectives
By the end of the course you will be able to:
process a cheque payment run
process manual cheques against authorised invoices
cancel cheque payments.
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01 Cheque Processing
This chapter contains:
Chapter Introduction ................................................................................................................................................................... 4 Step by Step – Cheque Processing: PRL610Q ........................................................................................................................... 4 Step by Step – Processing a Manual Cheque: PRL300Q ........................................................................................................... 9 Step by Step – Cancelling a Cheque Payment – PRL610Q ...................................................................................................... 11
Chapter Introduction
This chapter covers how process and cancel cheques.
Step by Step – Cheque Processing: PRL610Q
1. Click Navigate and select Menus.
2. Expand the SIMMMWEB – SIMS Finance folder, open SIMPRLWEB – PRL Options
and click PRL610Q – Cheque Processing. Alternatively type PRL610Q into the Launch bar.
You will be able to save this process to your Favourites once you are in the screen
PRL610Q.
3. Click Favourites and then Add Current Option.
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In future you can launch this from your Favourites button for quick access.
A list of previous cheque payment runs may be displayed. If this is your first payment run this
screen will be blank.
4. Click New.
5. Enter a Narrative and click Refresh to display a list of invoices ready for payment by
cheque.
A processing box is displayed. This is gathering the invoices ready for cheque processing.
A list of invoices is displayed. If there are no invoices awaiting cheque payment, the screen
will be empty.
To exit the cheque processing screen without saving, click Exit.
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6. Select the checkboxes to the left of the invoices for which you would like to process
payments. Alternatively, you can use the Tag Options button to select invoices by
supplier, amount or due date.
You may Tag by Supplier, Amount or Due Date.
7. When you have selected the invoices you wish to pay, click Next.
The cheque books available for use are displayed.
8. Click Add to assign the cheque book and display the next cheque number. You can
change this cheque number if necessary.
The numbers must match to your cheque book.
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9. Accept the Next Cheque Number or assign the cheque Start Number and click Next.
A list of cheques for processing is displayed. You may choose to print the cheques now or
save the cheque run to finish at a later date by clicking Save Cheque Run.
If you decide to save the cheque run for a later date it will show as Entered/Not Confirmed
in the Status column.
10. To complete the cheque run click the arrow next to the cheque run and select Confirm.
11. Now assign the cheque book again by clicking Add.
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12. Click Next.
13. Click Print Cheque Report to review a report of the cheques you wish to print.
14. A Cheque Report Document dialog box will appear. Click on the PDF report to view and save the Cheque Report or click on the Save All button.
15. Click OK.
16. If everything is ok click Print Cheques.
A pop-up window is displayed to show the progress of the cheque processing. When the
processing is complete the Cheque Document dialog box is displayed.
17. Click Download to ensure the cheques print correctly with their assigned numbers.
18. If everything is correct, click Yes. After clicking Yes the pop-up processing window is displayed again. When processing is finished the payment run is confirmed.
19. Click OK.
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20. If there are any errors click No and this will display the Pay Run Confirmation dialog box.
21. Click on the arrow button next to the cheque. You now have the option to Change Cheque or Spoiled Cheque and enter a Description of the print run problems.
22. Click on Confirm Later save or Confirm to complete Payment run. To go back click Cancel.
Step by Step – Processing a Manual Cheque: PRL300Q
1. Navigate to PRL300Q – Invoices/Credit Notes.
The Search Criteria screen is displayed.
You may tick the checkboxes in the Status field as appropriate, for example tick Posted To
Purchase Ledger to just those invoices that are ready for payment, or leave them all ticked
to see all invoices.
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2. Select Posted To Purchase Ledger and click Search.
3. On the Invoice/Credit Note Listing screen highlight the first invoice, click the arrow in the Action column and select Process Payment.
4. Select Manual Cheque and then click Select.
You now have to complete the details in order to process the manual payment.
5. In the Header Details dialog select the relevant Bank Account.
6. Enter a Narrative and click Save.
7. Click the Search Criteria hyperlink to go back one screen and check the details. The following message will be displayed.
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8. Click Leave this page and search again using no filter options.
The Status column now shows Fully Paid.
Step by Step – Cancelling a Cheque Payment – PRL610Q
1. Navigate to PRL610Q – Cheque Processing.
2. If you know the cheque number you wish to cancel click Find Cheque Number.
3. Select the Bank Account and type the Cheque Number into the relevant field then click Find.
4. Click the arrow drop-down box next to the relevant payment run.
5. The payment run details are displayed.
6. Find the cheque you wish to cancel and click Cancel Cheque.
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7. In the Cancel Cheque dialog select the Cancellation Reason and then click Yes.
The status of the cheque is displayed as Uncleared or Fully Cleared.
8. A processing pop-up is displayed. When processing is complete the cancellation is confirmed. Click OK.
NOTE: If a cheque is cancelled a new payment method, CAN, will appear in the next cheque run. If this is checked at the relevant stage in the next cheque run, a new cheque will be produced for that payment.
If you no longer wish to make this payment an additional transaction must be entered.
Enter a debit note via PRL315 – this must use the same codes used on the original invoice(s).
This then needs to be matched using PRL350 – Allocations – against the CAN payment.
Ensure no cheque runs are in progress when doing this as transactions may not appear in PRL350.