simple google calendar, google drive, and email...
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PublishedbyAlysonSchutte
SIMPLEGOOGLECALENDAR,GOOGLEDRIVE,ANDEMAILMIGRATIONINTO
OUTLOOKONMACCOMPUTER.YouwillwanttomigrateyourgooglecalendaranddriveintoOffice365BEFORE
worryingaboutyouremails.Thiswillmakethingsmuchmoresimple.
TableofContents
HowtoimportyourgooglecalendarintoOutlookonOffice365............................................2
HowtoimportyourgoogledriveintoOneDriveintoOutlook................................................8
Howtoimportemailsintooutlook:........................................................................................9
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HowtoimportyourgooglecalendarintoOutlookonOffice365.(ThisprocessisalsoknownasaGoogleTakeout)LogintoyourGmailaccountthatyouwanttoexportyourcalendarandgoogledriveoutof.Youwillthengotoyouraccountsettings.(Formyscreenshotpurposes,IamgoingtousemybusinessaccountwithOrionGlobal).
YouwillthenopentheData&Personalizationtab,scrolldowntothebottomofthepagetothe“Downloadordeleteyourdata”tab>select“Downloadyourdata”
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Press“DeselectAll”andONLYcheckthe“Calendar”and“Drive”boxes.
PressNextStep
Thenextpagewillautomaticallypopulate“ExportOnce.”PressCreateReport.
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Oncethescreenpopulatestothenextwindow,youcanclosethatscreen.Youwillthenreceiveanemailstatingthatyourdataarchiveisready.Openthatemail.
Select“Downloadarchive”
Thedownloadwillthendownloadtoyourmac.
Youcanthenopenthefileandseethetwofilesweexported.
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Toimportthecalendar,openyouroffice365OutlookaccountontheWEBorapplication>opencalendar.
Select“Importcalendar”
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Select“Fromfile”
SelectBrowseandselecttheCalendarfilefromthetakeoutfolderwejustexportedfromgoogle.Then,selectImport.
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Youshouldreceiveanotificationstatingitwasimported.
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HowtoimportyourgoogledriveintoOneDriveintoOutlook.Logintoyouroutlookaccountonthewebthatyouwouldliketoimportyourgoogledriveto.OpentheOffice365applicationsinthetopleftcorner.SelectOneDrive.
Makesure“files”isselectedontheleftcolumnandselectUploadfromthetopmenubar.Thenselectfilesandbrowseyourcomputerforthe“Drive”folderlocatedinthe“Takeout”folderwerecentlyexportedfromgoogle.Onceyouselectupload,youwillnoticeallofyourfilesthatwereinyourgoogledrivewillpopulateintoyourOneDrive.
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Howtoimportemailsintooutlook:FIRSTSTEP:MakesurethenewestOffice365(includingOutlook)suiteisdownloadedtoyourcomputer.
Opentheapplication>topmenubar>preferences.
Select“Accounts”
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Select“AddEmailAccount”andaddyourBusinessGmailaccount(Forexample,[email protected]).Youwillbepromptedtoprovideyouremailandpassword.
Presscontinue
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Googlewillautomaticallypopulateonyourbrowser>Selecttheaccountyouarewantingtoaddtooutlook
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Youwillthenneedtoselect“allow”againtoreturnbacktooutlook.
SelectallowagaintoreturntoOutlook
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Onceyouhaveaddedyourgoogleaccountandreturnedbacktooutlook,select“Addanotheraccount.”
ThistimeyouwillneedtoenteryourOffice365businessaccount.(Thismaybethesameexactemailaddress,ex:[email protected])
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Onceyouhaveselected“AddAccount”itisveryimportantyouselect“Notgoogle”onthetoprightcorner.
Select“Office365”toconnectyouroutlookaccount.
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Oncetheaccounthasbeenadded,select“done”andclosetheaccountswindow.
Youshouldnowseebothaccountsonyouroutlookaccount.
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Next,wearegoingtoexportyourgmailaccountinformationwithinoutlook.Todothis,selectthe“file”optioninthetopmenubar.Then,select“Export.”
Youwillthendeselectallofthebuttonsexceptfor“Mail,”>continue
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Thensavetheexportedfilestoyourcomputer.
Oncethefilehasbeenexported,select“finish.”
Nowthatwehaveexporteda.olmfile,weneedtodeletethecurrentgoogleaccountthatisconnectedtoyouroutlooksowecanre-uploadit.WewanttodothissoeverythingcanbeonyouroutlookinsteadofconnectedtoGoogle.Therefore,wearenowgoingtogobacktotheOutlookpreferences>accountsinthetopbarmenu.Selectthegoogleaccountyouaddedanddeleteitfromyouroutlook.Youcanthencloseoutoftheaccountswindow.
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Now,wewillimportthefilesyoujustdeletedfromoutlookbackontoyouraccount.Thiswayyouwillforeverhaveyourgoogleaccountemails,evenifyourgoogleaccountgetsdeleted.Inordertocompletethisstep,returntothetopmenubar>file>Import
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YouwillthenselectOutlookforMacarchivefile(.olm)
Searchforthedocumentwejustexported,selectit,thenpress“import.”
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Onceyourdatahasbeenimported,selectfinish.
Now,allofyourdataisonyouroutlook!Inordertoviewyourfiles,select“onmycomputer”intheleftcolumnonyourscreen.Thenopenthefilewejustimported.Youshouldseebothaccountsthatweexported,however,sinceyouroffice365accountisalreadyconnectedtoyouroutlook,wedonotneedtokeepthesefiles.Therefore,youcanrightclickonyouroffice365accountunder“Onmycomputer”anddeleteit.Youcanthenviewallofyouremailsonyourgoogleaccountundertheotherdropdown.Itmaytakeafewmomentsforemailstobeginpopulatingdependingonhowmanyfilesyouimportedover.Anotherawesomehacktomakethingsmoresimpleisifyouopenyourgoogleaccountthatisnowonyouroutlookinaseparatewindow,youcandragyourfoldersovertoyourOutlookaccountandBAM!YouhaveallyourinformationinonelocationjustasyouwouldifyouhadcompletedIMAPmigration.