simatic interspec e - c4b.gss.siemens.com€¦ · its process technologies, which is used in...
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SIMATIC IT Interspec –Managing product specifications company-wide
simatic ITINTERSPEC
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Gapless communicationthroughout the company
2
It’s becoming increasingly important for enterprises to coordinate the business
and production processes in order to optimize the benefit of the value-added
chain – for the entire company and for individual plants. Today, the challenge
is minimizing the total cost of global operation while improving the flexibility.
Part of Totally Integrated Automation
As an integral part of Totally Integrated Auto-
mation (TIA), the most comprehensive solution
platform from Siemens, SIMATIC IT enables
you to coordinate and harmonize business
and production processes optimally – horizon-
tally and vertically. TIA is open to new tech-
nologies, new tools and partners – not only
in automation technology, but also beyond in
the communication network of the IT world.
In the framework of SIMATIC IT, an MES (Manu-
facturing Execution System) following the
ISA S95 standard, independent components
for specific functionalities provide all functions
needed in the production process – across
individual industries and companies.
Stand-alone or part of SIMATIC IT
At Siemens, we are all equally dedicated to
the quest for quality and customer satisfaction.
Therefore, our product portfolio includes a
corporate specification management system
that has been implemented around the world
and has been proven time and time again in
industry. In addition, it is also the cornerstone
of a company’s PLM strategy (Product Lifecycle
Management). Whether you need a specifica-
tion management system for your multination-
al enterprise or in a company with five plants
– SIMATIC IT Interspec allows you to manage
all product specifications throughout your
company at all times. The benefits are product
standardization, supply chain flexibility, col-
laboration with supply chain partners and
many more.
SIMATIC IT Interspec is used to transfer product
specifications to manufacturing and can be
used either as a stand-alone version or as a
part of SIMATIC IT – in both cases, the software
offers you complete integration with MES, ERP
(Enterprise Resource Planning), LIMS (Labora-
tory Information Management System) or
other legacy systems.
SIMATIC (control level) 3rd Party Devices
SIMATIC IT Components:• Material Manager• Order Manager• Personnel Manager• Messaging Manager• Report Manager (optional)
SIMATIC IT Framework
3rd PartyComponents
SIMATIC ITUnilab
SIMATIC ITHistorian
SIMATIC ITInterspec
ERP
SIMA
TIC IT Pro
du
ction
Suite
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One answer to manifold challenges
The list of challenges for food and beverage,
CPG (consumer packaged goods) and pharma-
ceutical companies is longer today than ever
before: globalization, mergers, acquisitions,
strategic divestments, centralized purchasing
and R&D, outsourcing of production, collabo-
ration with strategic partners, increasingly
stricter regulations, etc.
To overcome these challenges and to play a
leading role in the market, companies need
effective specification management imple-
mented throughout the company.
The answer is SIMATIC IT Interspec, the Siemens
Product Specification Management System
for managing and controlling all product infor-
mation – with a whole string of benefits:
Greater supply chain flexibility
Faster integration of acquisitions and
co-manufacturers/ co-packers
More effective management of production
outsourcing
More productive collaboration between
business partners
Increase in revenues through product range
harmonization and global buying
Improved customer information
Faster New Product Development &
Introduction
The new language of standardization
Product specifications are a vital and essential
component of the intellectual property of
every company. They form the entire accumu-
lated product know-how of a company and
its process technologies, which is used in
virtually every business process within and
outside the company.
For this reason, standardization of specifica-
tions plays a vital role today – as the most
important prerequisite for meeting two critical
points for industry: cost savings and reduced
time to market for new products. That makes
it imperative to manage product specifications
on a global scale today. A key function in this
context is Product Lifecycle Management
(PLM) of manufactured products.
Developed in close cooperation with Unilever,
Siemens’ SIMATIC IT Interspec is recognized
in the food and beverage and in the CPG in-
dustries as the leading solution for managing
product specifications – proven and future-
proof. In order to continue to meet the ever-
increasing high demands of large corporations,
which are typical for these industries, the
system is continually reviewed and enhanced
with new functionalities.
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Saving costsby standardizing product specifications
4
In recent years, awareness has grown that standardization of product specifi-
cations is an important prerequisite for cost reduction. Standardization enables
global buying initiatives and fast integration of new production capacities. In
many cases, product specifications are managed at the departmental level –
with the use of local solutions such as spreadsheets, documents and home-
grown database applications. Specifications are sometimes managed by ERP,
LIMS or MES. However, corporate objectives are difficult to achieve in this local
and fragmented environment. It is completely different with SIMATIC IT Interspec.
Profitable for all industries
SIMATIC IT Interspec is the specification man-
agement standard for process industries, es-
pecially for Food and Beverage and Consumer
Packaged Goods.
With SIMATIC IT Interspec you can:
Manage all product specifications and gain
immediate benefit from the advanced
functions that were developed especially
for the requirements of the food, beverage
and CPG industries
Standardize and exchange product specifi-
cations in a multilingual and multisite envi-
ronment
Define specifications as the single point of
reference for product data and distribute
these specifications across all enterprise
systems (ERP, SCM, MES, LIMS, etc.)
Make your product information available
to business partners in the supply chain
and reap the full benefit of collaboration
and e-commerce
Accelerate new product development and
introduction – thanks to R&D functionality
and integration in MES, LIMS and ERP sys-
tems
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... for your entire company
Streamlining an increasingly dynamic supply
chain at some point involves virtually every
department in your organization. SIMATIC IT
Interspec offers tangible benefits to each of
these individual departments and creates syn-
ergistic advantages with more effective col-
laboration.
Global purchasing
Central purchasing of raw and packaging ma-
terials allows you to save enormous costs.
SIMATIC IT Interspec makes all local specifica-
tions visible to the central purchasing depart-
ment – in a clear picture that clearly differen-
tiates between generally applicable specifi-
cations and those that apply to specific
customers or geographic regions. It is certainly
critical that the material specifications be
harmonized corporate-wide. SIMATIC IT Inter-
spec provides the necessary communication
channel for this purpose– and so contributes
to correct management and completion of
this process.
Faster time to market
SIMATIC IT Interspec substantially speeds up
and streamlines communication between de-
partments during product development proc-
esses. It minimizes the time otherwise needed
to manage information, enter it into business
information systems, and communicate it to
business partners and regulatory authorities.
Increased manufacturing flexibility
SIMATIC IT Interspec accelerates integration of
co-manufacturers and newly acquired plants.
Sure product liability
SIMATIC IT Interspec not only prevents the use
of incorrect, outdated or unapproved specifi-
cations, but it also reduces the resulting po-
tential financial risk and risk of inefficiency.
Improved business process efficiency
SIMATIC IT Interspec reduces the time needed
to manage and communicate product specifi-
cations. There are no communication errors
that must be corrected. The program focuses
on creating agile, high value-added business
processes.
... for Marketing and Sales
Information exchange
SIMATIC IT Interspec is ideally suited for ex-
changing data through a company. It signifi-
cantly reduces the time needed to gather
information and correctly format and commu-
nicate it to business partners and regulatory
authorities.
E-commerce
Correct product specifications play an essential
role in successful e-commerce. New technol-
ogies allow better integration with back-office
processes and reduces supply chain transaction
costs. The use of private or public electronic
trade markets increases buying opportunities.
In the consumer packaged goods market,
buying is unthinkable without product speci-
fications.
The ease with which SIMATIC IT Interspec
makes product specifications available to all
e-business applications adds a brand-new
dimension to your business.
Benefits all along the line
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... for Quality Assurance and
Quality Control
Customer and supplier involvement
SIMATIC IT Interspec allows the electronic
exchange of product specifications with sup-
pliers and customers in business-to-business
manufacturing. By giving them an active role
in the approval process, the time needed to
get specification approved is shortened. At
the same time, the risk of working with unap-
proved or outdated specifications is virtually
eliminated.
Quality control
Product specifications contain quality stand-
ards, limits and test methods. These values
are readily available in LIMS. SIMATIC IT Interspec
integrates seamlessly with SIMATIC IT Unilab,
the leading LIMS product in the process indus-
try. This kind of integration drastically reduces
administration costs, avoids errors and makes
fast and controlled changes possible.
Reduced risk
With all product specifications managed by
an easily accessible, single application, the
risk of using incorrect, outdated, or unap-
proved specifications is virtually eliminated.
Traceability
Products are constantly subject to change,
sometimes a major formula alteration, other
times a minor substitution. Regulatory com-
pliance requires an unambiguous relationship
between the approved product specification
and the actual measurement data on a product
lot. SIMATIC IT Interspec version management
ensures that each and every product specifi-
cation is available at all times.
Marketing claims
Products targeting special consumer groups
often make certain claims such as nutritional
benefits, religious adherence (kosher, etc.),
nonuse of genetic modification and a lack of
allergens. With SIMATIC IT Interspec these
claims can easily be monitored and submitted
for approval.
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... for plant managers
and supervisors
Smooth integration
In a business climate of constant mergers and
acquisitions, it is critical that newly acquired
plants be integrated into overall production
as quickly as possible. SIMATIC IT Interspec
can accelerate this integration process with
electronically available harmonized product
and process specifications.
Optimized product conformity
It is not unusual for the same product to be
made at several plants. It is important, how-
ever, that consumers perceive uniform quality.
Interspec ensures that exact product specifi-
cations can be communicated easily between
plants.
Outsourcing according to plan
When products are manufactured by third
parties, an essential part of the outsourcing
contract is the product specification. With
SIMATIC IT Interspec, third-party manufacturers
have direct access to product specifications
and can be actively involved in any change
management process.
... for research
and development
Reduced time to market
Companies that develop new products need
special tools and quick access to information.
Research and development needs to be based
on past data or trials – without losing time.
Automation of R&D processes and tools will
speed up the development process and signif-
icantly reduce the time to market of a new
product.
SIMATIC IT Interspec offers developers advanced
and powerful tools – not only for entering,
structuring and retrieving information, but
also for comparing and optimizing the results
of their experiments, creating the product
formulation and launching in the supply chain.
”Where used” BOM (Bill of Material) web phase
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... for CORPORATE IT
Scalable architecture
SIMATIC IT Interspec’s scalable architecture
covers even the needs of global enterprises.
In addition, it allows a phased implementation
and corresponding rollout.
Perfect integration
When product specifications are subject to
decentralized management, individual depart-
ments typically use their own, mostly home-
grown applications. This usually has a direct,
negative impact on the integration cost.
SIMATIC IT Interspec covers such issues, leading
to minimal cost of ownership.
Data security
SIMATIC IT Interspec provides support for user
security password and log-in access rights,
allowing data access restriction of the user.
General best practices for network protection
are supported. Data transfer through the
Internet is secured through the SSL protocol
(Secured Socket Layer), encrypting all data
transferred.
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Functionality designdown to the details
Defining specifications
Product specifications are completely configu-
rable in SIMATIC IT Interspec. A multilingual
glossary forms the uniform, enterprise-wide
basis for composing specification templates.
Templates are defined for different product
types such as raw materials, packaging mate-
rial, intermediate products, consumer units
and SKUs (storage keeping units).
Actual specifications can be created based on
templates. Applying a controlled change to
thousands of specifications simultaneously is
easily accomplished because the glossary,
templates, and specifications are all under full
version and life cycle control.
Powerful specifications editing
SIMATIC IT Interspec has the capacity and de-
sign flexibility to manage the massive numbers
of product specifications that exist in large-
scale manufacturing environments. Yet it is a
simple matter to select an exact set of speci-
fications with the advanced filtering options
– in spite of the huge volume of data. In
addition, “Edit” actions can be applied to indi-
vidual specifications or to an entire selection
for simultaneous modification.
Fast and secure workflow
Specifications constitute a significant part of
every manufacturing corporation‘s intellectual
property and therefore must be handled with
great care. SIMATIC IT Interspec has a number
of standard functions to do just that.
Extended features allow the precise defini-
tion of exactly which users can view, edit,
or approve particular sets of specifications.
Function that applies a strict version and
life cycle control on product specifications.
Division of product specifications into dif-
ferent sections allows responsibility for
particular sections to be assigned to various
departments. In SIMATIC IT Interspec, work-
flow is fully configurable and it can be as
sophisticated as needs require.
Standard e-mail notification significantly
speeds up the workflow.
Ready-to-use enquiries
SIMATIC IT Interspec comes equipped with a
large number of standard enquiries that will
support users from day one, including:
Multilevel bill of material in a tree view
Multilevel list of ingredients
Review of positive and negative marketing
claims to answer special questions relevant
to target groups
“Where used” enquiries to answer questions
like “Which SKUs use this packaging mate-
rial?” or “List all specifications for consumer
goods with a fat content lower than X.”
BOM explosion web phase
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Flexible reporting
All SIMATIC IT Interspec information is stored
in a standard relational database model. Stand-
ard reports are available in the product, but
all can easily be adapted to suit specific user
requirements. End users can create new re-
ports on the fly and deploy these across the
organization without the need for SQL and
database knowledge.
Reporting is not limited to the SIMATIC IT
Interspec database. Information from other
databases can be integrated to optimize the
view of plant operations.
SIMATIC IT Interspec reporting is web-enabled
and is a perfect fit for the intranet or extranet.
It can also use the reporting function in a
typical client/server architecture.
A corporate architecture
SIMATIC IT Interspec is designed to manage
specifications in any corporate context –
whether large or small. This includes multina-
tional business units, plants, and distribution
centers around the globe. SIMATIC IT Interspec
meets the requirements in the following ways:
International harmonization
SIMATIC IT Interspec can be implemented in
a distributed architecture with a central data-
base for international requirements, including
local templates, glossaries and individual da-
tabases with local specifications – available
to each and every unit as needed. SIMATIC IT
Interspec’s harmonization method offers
unique possibilities for synchronizing intellec-
tual property across all of the organizational
entities of an enterprise.
Multilanguage
SIMATIC IT Interspec supports multiple lan-
guages. The SIMATIC IT Interspec glossary and
specification content can be translated into
13 languages. In this way, every user works
with the same information in her/his native
language.
Web-capability
Thanks to SIMATIC IT Interspec’s web-based
client technology, users can search, retrieve,
view, print, and approve specifications from
everywhere using the Internet – naturally
while complying with stringent access control
and the highest security standards. This web-
based function enables suppliers to be actively
involved in the specification development and
approval of their products. This likewise sig-
nificantly shortens the time needed to get
materials approved and virtually eliminates
the risk of working with outdated or invalid
specifications.
Compliance with ISA S88
ISA S88 defines terms and methods for the
batch process industries and is the commonly
accepted standard for plant systems through-
out the world. This standard defines a hierar-
chy for recipes consisting of general recipes,
site recipes, master recipes, and control reci-
pes. General and site recipes are product-
centric and covered by SIMATIC IT Interspec.
21CFR 11 compliance support
SIMATIC IT Interspec offers full auditing func-
tionality supporting regulatory compliance
and 21CFR11. Since regulatory compliance
requirements differ from customer to customer,
SIMATIC IT Interspec allows two different levels
of auditing functionality: the normal auditing
on modifications to frames, specifications, etc.,
which is standard, and electronic signatures,
which can be switched on/off based on the
specific compliancy requirements of the cus-
tomer.
Filter and menu
web phase
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Business-related benefits
– Cost savings
– Participation in new B2B and B2C e-commerce
initiatives
– Improved solution for product liability issues
– Replacement and standardization of product specifi-
cations – also in multisite/multilingual environments
– Definition of specifications as the single point of refer-
ence for product data and distribution of these speci-
fications at the enterprise management level (ERP,
SCM, MES, LIMS etc.)
– Provision of product information throughout the supply
chain
Integration with other information systems
– ERP
• From ERP system: Item Master, to ERP system: bill
of material with basic deadlines
– MES and process control:
• To MES system:
· Specifications for production recipes (S88 recipes)
· Specifications for packaging and labeling
· Specifications for in-process testing
– LIMS
• To LIMS system:
· Specifications for tests of raw materials, specifi-
cations for tests of semi-finished goods, specifi-
cations for tests of finished goods
SIMATIC IT Interspec is available as a stand-alone product
or integrated within the SIMATIC IT global architecture for
optimizing an enterprise.
– Client/server: Windows operating system – file server
– database server – native web interface web service-
based application.
SIMATIC IT Interspec supports web service-based applica-
tions. This function will be further developed in the future
and replace the client/server architecture. Both are compat-
ible and it is possible to have a combination of “traditional”
clients and “web” clients.
The bandwidth optimization allows fast data transfer trough
the Internet: web services make it possible to transfer only
that part of information that is needed by the user. Tradi-
tional web pages in contrast are transferred totally at each
user request, which slows down the information transfer
considerably. When hundreds or thousands of specifications
are managed, transfer times need to be optimized to reduce
user-waiting time. Exactly this feature has been implement-
ed successfully in SIMATIC IT Interspec – while keeping the
user-friendliness of the user interface.
Key technical details
– Situation 1: Single site. Multiple users/departments
use SIMATIC IT Interspec – a single database is used.
– Situation 2: Multiple sites. Two manufacturing plants
and one marketing and sales department. They use
the corporate network to access the SIMATIC IT Inter-
spec database.
– Situation 3: Expanded version of situation 2. In case
that the network connection between a site and the
main database is not reliable enough, replicated data-
bases can be used. Should the network connection
fail, the replicated version could be used. Both data-
bases will subsequently be synchronized.
– Situation 4: The global company. Various database
instances are connected to the international database.
Siemens AGAutomation and Drives
w w w . s i e m e n s . c o m / s i m a t i c - i t
US helpline:1 800 333 7421 option # 3Website: www.sea.siemens.com/mes
Europe helpline:+49 (0) 180 5050 111Website: www.siemens.com/simatic-it
© SIEMENS AG 2004
SIMATIC is a registered trademark of Siemens AG.If trademarks, brand names, technical solutions and similar are not specificallymentioned, this does not mean that they have no protection.
The information provided in this brochure contains merely general descriptions orcharacteristics of performance which in actual case of use do not always apply asdescribed or which may change as a result of further development of the products.An obligation to provide the respective characteristics shall only exist if expresslyagreed in the terms of contract.