Program OverviewSIF Program 2014

MA Department of Elementary and Secondary EducationExecutive Office Of Education

William A. Holscher – State SIF Program Manager

Program Goals

Vendor Development – Jan 8, 2014Vendor Certification – May 1, 2014Onboarding – EOY June 2014Deployment - October 1, 2014

SIF Participation by all MA DistrictsState Facilitated SIS SaaS DeployedSIF v2.6/2.7 pre-migration to 3.1Legacy Application Re-Architecture

Further enhance District and State interoperability effectiveness through improved technology deployment, realizing long term processing efficiency with reduced operational and application support costs.

SIF Program 2013 Foundation• The MA SIF Program 2013 was a rebaseline for the

previous initiative and chartered to implement lessons learned during the October 2012 SIF Project rollout.

• The MA SIF Program 2013 was initiated on January 2, 2013 and operational on November 30, 2013. To date we have 27% of our Race To The Top (RTTT) districts on-line with SIF.

• The standards, policies and procedures established from this initiative were designed to be rolled forward for all future annual SIF Program infrastructure, data element, and subscribing application enhancements

SIF Program 2013 DeliverablesSIF Program Repeatable Process

Agent Vendor Certification Web Site Requirements Test Scripts and Sites established Documentation

District Process• Real-time event driven verses scheduled batch file uploads• Real-time local data validations implemented• Error Reports available 24/7 -365 days a year• Real-time State EDWIN Data Warehouse reports updates• Dedicated District SIF support and on-boarding teams

District On-Boarding Vendor Specific District User Guides District Best Practices Established District Pre-Validation Tools SIF District Dashboard

District Focused SIF Documentation Enhanced SIF Reporting Guide designed in

conjunction with District Vendor and specifically targeted to seamlessly integrate with current SIS application documentation.

Includes Best Practices

Data Quality Validation Checklist designed to assist Districts and Schools verify data for SIF compliance prior to on-boarding with State.

SIF Program 2013 DeliverablesSIF Infrastructure Established and Tested

DEV, QA, Staging Prod Environments

Load balanced, Multi-Server, Zone Integration Server (ZIS)

Veracity rules engine established (over 230+ business rules)

Preliminary Performance Benchmarks completed

SIF Program 2013 DeliverablesSIF Production Support

Help Desk Operational Support Guide

SIF Program Documentation Reusable System Development Life Cycle (SDLC) Documentation

Architectural Designs Technical Designs Application Work Flows Requirements Functional Specifications Use Cases Test Plans Test Cases

SharePoint Repository Standardized MA SIF Profile and Associated Guide

SIF Program 2013 DeliverablesSIF Applications

Student Information Management System (SIMS) Student Course Schedule (SCS) Education Personnel Information Management System (EPIMS) Student Claiming and Un-claiming

SIF Integrations EDWIN Teaching and Learning (IIS via Thinkgate) EDWIN Analytics (Longitudinal Data System - LDS)

MA Data Collections Applications

SIF Architecture and POC Oracle Data Integrator (ODI) Validations (1000+ rules) Real-time Event Driven Push Mode Level 3 Authentication & Level 4 Encryption

District Level

Production State: District Perspective

Teaching and Learning

Subscribing Agent

ESE ZISSIS Publishing

Agent (push)

Horizontal ZIS

Stage

EDWIN

Team Resources

Team Resources are incremental,

scalable, and available as

needed.

ESE Data Collections

New State Test Environments

DevQA

Staging

Districts

IT Support and outside services

Agent Vendors

ESE Data Quality

SIF Firsts: MA is first State to require a real-time district initiated push model MA is first State to require level 3 authentication and level 4 encryption MA is the first State to wrap the SIF certification requirement with its own vendor certification program.

o Assists vendors to get their agents and SIS working properly, so that data is pre-validated in real-time reducing everyone’s operational support costs.

o Vendors are rated and listed on State website MA is first State to implement a two-way, push mode, load balanced ZIS implementation MA is first State to implement a near real time, cross-object data quality checking and feedback loop MA is first State to provide district focused SIF /SIS documentation and provide a support team dedicated to assist them in cleaning up their data and on-boarding. MA was first to implement a Statewide COTS SIF solution doing the work mostly by itself (Training and Support from the COTS supplier)

SIF Program 2014 DescriptionSIF Version 2.6/2.7 Upgrade Visual Software Enhancements

SQL Server to Oracle Conversion Point in Time Transaction Recovery Automated State to District Code Table Updating

SIMS, SCS and EPIMS Element Expansion EPIMS Collection District Source Data Analysis and

Architecture DesignWeb Services

Automatic SASID Assignment Via SIF - Pilot Student Claiming Enhancements for 2015 Deployment

SIF Program 2014 DescriptionLegacy Backend Re-Architecture

ODI Validations (1000+ rules) SIMS, SCS and EPIMS Processing School Safety Discipline Report (SSDR) Re-Architecture

Facilitate State SIS Software As A Service (SAAS) Springfield MA State Data Center Hosted

IBM Tivoli Service Management (COMiT) IntegrationRational Team Concert (RTC) IntegrationAgent Vendor Re-Certification

New Vendor Test Environments and Process Enhancements MA SIF Profile v2.6/2.7 Certification Self Certification enabled

District On-Boarding Significant reduction in District On-boarding schedule

SIF Program 2014 SIF ProcessPhase I – District Agent Vendor Certification

Vendor successfully certifies in MA QA SIF Test Environment without Agent Vendor Errors

Vendor successfully demonstrates 100% District load via Push mode to State

Vendor successfully demonstrates automatic State to District Code Table Update integration

Vendor Dress Rehearsal District successfully clears QA Testing without Vendor Errors or manual District assistance

Vendor DR + n Districts successfully clear QA Testing without Vendor Errors or manual District data entry assistance

SIF Program 2014 SIF ProcessPhase II – District Pre-Onboarding Process

Documentation Walk-through SIF Staging Connectivity Check District clears Staging Data Quality Validation Checks

without Vendor Errors or manual District data entry assistance

Phase III - Onboarding Process Connecting district to the State SIF production environment District data is exclusively loaded via push mode except SAS

object District clears production Data Quality Validation Checks

without Vendor Errors or manual District data entry assistance

The Future with SIFStandard Framework by which all MA data will

flow SIF Version 3.1 UpgradeReal-Time State Assigned Student Identifiers

(SASID)Real-Time Mass Education Personal

Identifiers (MEPID)Real-Time Student Claiming and Un-claimingEnhanced EDWIN State ReportingDistrict to District data sharingIntra-State data sharing via national exchange

Contacts:

William A. HolscherMA SIF State Program ManagerExecutive Office of Education75 Pleasant StreetMalden, MA 02148(781)338-6780 (Office)(603) 717-2725 (Cell)Wholscher@doe.mass.edu

Robert HutchisonPresidentVisual Software Inc.1105 Taylorsville Rd, Suite 16Washington Crossing, PA 18977(215) 493 8210 x114 (Office)(215) 272 5231 (Cell)rchutch@visualsi.comwww.visualsi.com

Questions

Class SIF Data in ET&L

Instructional Improvement System (IIS)

22

• Student profiles• An early

warning indicator system

• Dashboards & reports

• Model curriculum units

• Curriculum mapping and Lesson planning tools

• Aligned to Standards

• Tools to assess student understanding of multiple standards

• Competency Tracking System

• Aligned to standards

• High-quality digital resources to support instruction

• Aligned to standards

SharePoint Repository

MA SIF User and Support documentation including the MA SIF Operational Support guide.

District SIF Support and Onboarding Dashboard that identifies all district information including vendors, contacts, SIF Onboarding Status, ET&L integration, and Technical product and connectivity information.

PMO and SDLC Documentation including Architectural and System Designs

SharePoint Repository

Massachusetts SIF Validations