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Sickness absence regulation

EasyStaff 2018 Version 1

Sickness absence regulations EasyStaff & ProfCare B.V. 2018-1 2

Introduction These sickness absence regulations are intended for all employees of EasyStaff. General Sickness and incapacity for work are of course first and foremost unpleasant for the people affected by them. But sickness absence also has an adverse effect on the client and EasyStaff. The client has to make do for a longer or shorter period of time without an experienced co-worker who knows the ropes. And then there are the substantial costs involved in sickness absence. Since 1 March 1996 employers in the Netherlands have been obliged to continue to pay their employees' salaries in the event of sickness. The employer - EasyStaff - undertakes in accordance with the CBA for Temporary Employees of the ABU, to continue to pay 91% of the daily income from benefits with effect from the first day of incapacity for work. This obligation to continue to pay the employee's salary has a maximum duration of 52 weeks. During the 2nd year of sickness the incapacitated employees receive a maximum of 80% of their salary. Travelling expenses and other expenses are not paid during periods of sickness. The sickness absence regulations form part of the overall absenteeism policy of EasyStaff. These regulations set out which procedures and responsibilities apply. Please contact EasyStaff if you have any questions about the procedure or if situations not covered by the procedure arise. Our working conditions service: ProfCare B.V. EasyStaff has made agreements with the working conditions service ProfCare B.V. (referred to below as: ProfCare). The ProfCare doctors will judge aspects such as whether you can rightly claim sick pay in the event of sickness. To make that judgement possible you will need to comply with the instructions given in these working conditions regulations. If you report sick to ProfCare, your application will be processed by a case manager of the working conditions service. Penalties We would like to point out that if you fail to comply with the instructions set out below and/or to cooperate with the working conditions service's assessment, this may affect your right to sick pay and/or the additions over and above the statutory requirement may be withdrawn. This is explained in more detail under 2.19.

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Contents Introduction ............................................................................................................................................ 2 Contents ................................................................................................................................................. 3 What to do in the event of sickness in 6 steps: ................................................................................. 4 1. Sickness absence regulations ......................................................................................................... 5

1.1 Implementation of the sickness absence regulations ................................................................... 5 1.2 The parties involved in the implementation of the sickness absence policy ................................. 5

2. Procedures and activities ................................................................................................................. 6

2.1 The procedure for reporting sick ................................................................................................... 6 2.2 Consult your GP ............................................................................................................................ 6 2.3 Urgent summons (to the company doctor) .................................................................................... 6 2.4 Urgent check-up (home visit) ........................................................................................................ 6 2.5 Changes to your situation ............................................................................................................. 7 2.6 Staying home ................................................................................................................................ 7 2.7 Not impeding your recovery .......................................................................................................... 7 2.8 Contact with the case manager..................................................................................................... 7 2.9 Cooperating with the assessment of incapacity for work .............................................................. 8 2.10. Working during periods of incapacity for work ........................................................................... 8 2.11 Reporting your recovery .............................................................................................................. 8 2.12 Holiday or stays abroad during sickness .................................................................................... 9 2.13 Reporting sick and recovery during holiday periods ................................................................... 9 2.14 Holiday or stays abroad during sickness .................................................................................. 10 2.15 Cosmetic procedures ................................................................................................................ 10 2.16 Second opinion ......................................................................................................................... 10 2.17 Preventative consultation .......................................................................................................... 10 2.18 Expert opinion ........................................................................................................................... 10 2.19 Activities and responsibilities during the first and second years of sickness. ........................... 11 2.20 Preventative working conditions consultation ........................................................................... 11 2.21 Contact with ProfCare following the second year of sickness benefits .................................... 11 2.22 Termination of temporary and permanent employment contracts ............................................ 11 2.23 Additional information about reintegration during the 104 weeks under the Sickness Benefits Act. .................................................................................................................................................... 11 2.24 Consequences of failing to comply with the sickness absence regulations (penalties)............ 11 2.25 Payment of sick pay: ................................................................................................................. 12 2.26 Conflict ...................................................................................................................................... 12

3. Protection of privacy ....................................................................................................................... 13 4. Amendments to the Sickness Absence Regulations .................................................................. 13 5. Important addresses and telephone numbers ............................................................................. 13

Sickness absence regulations EasyStaff & ProfCare B.V. 2018-1 4

What to do in the event of sickness in 6 steps: To report sick, you must contact ProfCare in person using the following telephone number: Tel: +31(0)575 -760009 and also contact your client. (If you fall sick whilst at work, you must report sick to both parties on the same day.) If you report sick outside of office hours, you must leave a message on the voicemail of ProfCare. Clearly state your name and date of birth.

1. You will need to answer the following questions when reporting your illness:

a. What is your name and date of birth? b. On which telephone number can you be reached? c. What is the address where you are staying? d. Has there been an (industrial) accident? e. When do you think you can work again? f. Are you covered by a safety net provision?

2. Make an appointment with your GP if necessary. 4. For the first 7 days you must remain home between 10.00 am and 6.00 pm and be reachable by

telephone by the ProfCare case manager. 5. If there are any changes to your situation, you must inform ProfCare of this as soon as possible.

(Tel: +31(0)575 -760009) 6. As soon as you are able to resume your work, you should report this in the morning before 10.00

am to ProfCare (Tel.: +31(0)575 -760009)

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1. Sickness absence regulations 1.1 Implementation of the sickness absence regulations All parties share responsibility for the implementation of the sickness absence regulations. You are presumed to be familiar with the procedures laid down in these regulations. 1.2 The parties involved in the implementation of the sickness absence policy The following parties are involved in the implementation of the sickness absence policy the employee, the client, EasyStaff and ProfCare B.V., and each of them have their own obligations. A. The employee's obligations Employees who are unable to work owing to sickness are obliged:

To cooperate with the measures taken by EasyStaff (or an expert designated by EasyStaff);

To cooperate with drawing up, evaluating and adjusting a problem analysis and the reintegration action plan;

To carry out suitable work offered by EasyStaff;

In the context of the implementation of the Eligibility for Permanent Incapacity Benefit (Restrictions) Ac

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