shrp2 reliability implementation | february 2013 when research meets the road reliability focus area...

SHRP2 Reliability Implementation | February 2013

When Research Meets the RoadReliability Focus AreaFebruary 7, 2013

SHRP2 Reliability Implementation | February 2013SHRP2 Reliability Implementation | February 2013

AgendaAgenda

• SHRP2 Overview

–What is SHRP2?

–Focus Areas

– Implementation Assistance

• Technical Product Description

• Product Implementation

• Wrap-up: Implementation Timeline

• Questions?2


What is SHRP2?What is SHRP2?

• Products developed from objective, credible research

• Solutions that respond to challenges of the transportation community – safety, aging infrastructure, congestion

• Collaborative effort of AASHTO, FHWA, and TRB

• Tested products, refined in the field

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Tools to save lives, save money, save time.

SHRP2 Solutions offer new technologies and processes to enhance the efficiency of transportation agencies


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Safety: fostering safer driving through analysis of driver, roadway and vehicle factors in crashes, near crashes, and ordinary driving

Renewal: rapid maintenance and repair of the deteriorating infrastructure using already-available resources, innovations and technologies

Reliability: reducing congestion and creating more predictable travel times through better operations

Capacity: planning and designing a highway system that offers minimum disruption and meets the environmental, and economic needs of the community

Focus AreasFocus Areas


Implementing SHRP2 SolutionsImplementing SHRP2 Solutions

Moving forward• Approximately 30 high-priority

products introduced over the next several years

• Users run the gamut of the transportation industry

• Selected products integrated into current transportation practices

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Products Ready for Products Ready for First Round ImplementationFirst Round Implementation

Capacity•Implementing Eco-Logical (C06)

Renewal•Next-Generation Project Management Tools (2 products)

– Managing Risk in Rapid Construction Projects(R09)

– Managing Complex Projects (R10)

•Bridge Designs for Rapid Renewal (R04)

•Preservation on High-Volume Roadways (R26)

Reliability

•Organizing for Reliability Tools (L01/L06)

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Implementation AssistanceImplementation AssistanceLevels of EngagementLevels of Engagement

Proof of Concept Pilot• Funds for piloting products to evaluate readiness for implementation

• Contractor support to collect data and evaluate the application

Lead Adopter Incentive • Funds for early adopters to offset implementation cost and mitigate risks

• Recipients required to provide specific deliverables designed to further refine the product, and possibly “champion” the product to other States and localities.

User Incentive• Funds for implementation support activities after early adopter use

• Used to conduct internal assessments, build capacity, implement system process changes, organize peer exchanges, or offset other implementation costs

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Implementation AssistanceImplementation AssistanceProducts & SolicitationProducts & Solicitation

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First Round ProductsFebruary 2013

Proof of Concept Pilot

Lead Adopter Incentive

User Incentive

R09 – Managing Risk 2 0 0

R10 – Complex Projects 0 4 0

R04 - Bridge 0 6 12

R26 – Pavement Preservation 0 7 10

C06 – Eco-Logical 0 6 20

L01/L06 – Organizing for Reliability

0 20 0


Implementation Assistance Implementation Assistance Selection Criteria Selection Criteria

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General criteria for participants (will vary somewhat among products)

•Geographic diversity of participants•Demonstration of culture to implement new products or processes•Demonstration of past interest and/or efforts to implement similar products or processes•High commitment to making institutional/organizational changes•Commitment to conduct demonstration workshops•Willingness to share experience by facilitating peer-to-peer activities•Commitment to dedicate staff to the implementation project


Practical solutions and technologies to reduce congestion through improved operations

Reliability Focus Area – Technical Product

Description

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The Path to Systems The Path to Systems Operations ExcellenceOperations Excellence

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Reliability Focus AreaReliability Focus Area

Products address: Monitoring and management of travel-time reliability (TTR); reliability in planning, programming, and geometric design; coordinated incident management; organizing transportation agencies to improve reliability and prepare for future needs.

Benefits:

• Predictable travel times

• Reduced congestion

• Improved safety through rapid incident resolution

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Management and technical tools to improve traffic operations and reduce congestion; managing nonrecurring events to create more predictable travel times.


Organizing to Improve OperationsOrganizing to Improve Operations

Problem• Many transportation agencies are not effectively operating and managing

the transportation system, particularly during events such as adverse weather, crashes, work zones, and special events, leading to unreliable travel times

• Agencies need better tools to effectively address sources of unreliability

SolutionComprehensive approach for: • Evaluating organizational capabilities and business processes• Developing a tailored action plan to optimize systems operations• Systematically applying process changes for the greatest gains

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Institutional Architectures to Improve Institutional Architectures to Improve System Operations and Management System Operations and Management (L06)(L06)

• Systems Operations & Management Capability Improvement Workshops (L06)

– Business Processes– Systems/ Technology– Performance Measurement– Culture– Organization/Staffing– Partnerships

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Guide to Integrating Business Process Guide to Integrating Business Process to Improve Reliability (L01)to Improve Reliability (L01)

Integrating Business Processes to Improve Reliability (L01)

• Guidebook (and e tool) for structured approach to analyzing key processes and gaps to improve reliability

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Practical solutions and technologies to reduce congestion through improved operations

Organizing for Reliability Tools Product Implementation

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Organizing for Reliability Tools Organizing for Reliability Tools Implementation Plan GoalsImplementation Plan Goals

• Goal 1– By December 2013, 15 to 20 State DOTs and larger MPOs will be

identified and committed to applying the SHRP2 Organizing for Reliability Tools

• Goal 2– By December 2014, all the selected State DOTs and large MPOs will

have their action plans developed• Goal 3

– By December 2015, a framework will be established that will lead to nationwide adoption

• Goal 4– By December 2016, all selected State DOTs and Large MPOs will have

completed their two year implementation of their action plans

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Four-Step ProcessFour-Step Process

• Outreach⁻ Creating awareness and interest in developing and sustaining

operations as a core business function

• Assessment

– Analyzing needs and potential business process strategies to address key organization issues and institutional gaps impacting travel time reliability

• Development

– Creating an action plan with specific steps to improve operational efficiency and effectiveness

• Implementation

– Implementing action plan and measuring progress

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Implementation ApproachImplementation Approach

Level 1 Outreach Strategies

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• Inform CEO/executives about the benefits of this approach

• Gain agency commitment to collaborate with FHWA/AASHTO to develop and implement action plan



Level 2 Assessment Strategies

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Assess the organizational maturity of the agency/region



Level 3 Development Strategies

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Develop an action plan to improve the agency/region level of operations capability



Level 4 Implementation Strategies

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Deliver resources to improve processes, garner support of leadership to continue funding the programs, and foster relationships among the various stakeholder groups involved in operating the systems.


Management, Support & Management, Support & Program SustainabilityProgram Sustainability• Establish FHWA/AASHTO Management Team to manage overall effort and

strategically align delivery of FHWA /AASHTO resources with menu of services

• Develop CMM facilitators guide to include materials needed for the delivery team to prepare for the inventory, interviews, and workshop. Conduct train-the-trainer session

• Incorporate resources into the developing SHRP2 Knowledge Transfer System and/or Operations Centers of Excellence

• Develop SHRP2 L01 workshop and L06 CMM linkage material

• Develop the necessary policies, manuals, guidance, case studies, tools to allow nationwide adoption

• Assess the results of the implementation efforts and use them for continuous improvement of the national FHWA/AASHTO operations program

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AASHTO and FHWA AASHTO and FHWA Partnership RolesPartnership Roles

FHWA/AASHTO Management Team– Day-to-day assistance and support to the 15 to 20

early implementers. FHWA

– HQ/RC/Division office staffAASHTO

– SSOM SHRP2 Reliability Implementation Task Force

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Organizing for Organizing for Reliability ResourcesReliability Resources

• Integrating Business Processes to Improve Travel Time Reliability http://www.trb.org/Publications/Blurbs/165283.aspx

• Guide to Integrating Business Processes to Improve Travel Time Reliability http://www.trb.org/Publications/Blurbs/165284.aspx

• Institutional Architectures to Improve Systems Operations and Management http://www.trb.org/Publications/Blurbs/165285.aspx

• Guide to Improving Capability for Systems Operations and Management http://www.trb.org/Publications/Blurbs/165286.aspx

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Organizing for Organizing for Reliability BenefitsReliability Benefits

• Tailored approach to making operational changes that result in the greatest gains

• More predictable travel times that save motorists time and money

• Technical and financial implementation support for two years for lead adopters

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Organizing for Reliability Organizing for Reliability

Systems Operations Management Guidance (web-based tool)

www.aashtosomguidance.org

For more information, contact your FHWA Division Office, or:

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Stephen Clinger FHWA [email protected]

Gummada Murthy AASHTO [email protected]

Bill Hyman TRB [email protected]

David Plazak TRB [email protected]


Looking AheadLooking Ahead

Online Knowledge Transfer System (L17) 2013

More products in 2014

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Implementation TimelineImplementation Timeline

• Solicitation opens: Mid-February

• Solicitation closes: Mid-March

• First awards: Mid-April

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Questions?Questions?

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Email: [email protected]

SHRP2 Research:www.TRB.org/SHRP2

SHRP2 at AASHTO: http://SHRP2.transportation.org

shrp2 reliability implementation | february 2013 when research meets the road reliability focus area...

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