SHRINKING BUDGET, EXPANDING SELECTION: PATRON-DRIVEN ACQUISITION AT TRINITY INTERNATIONAL UNIVERSITY

Stephanie Fletcher, Trinity International University

Rolfing Library at TIU

Trinity International University Main campus: 700 undergraduates, 1000

graduates The College: 30+ majors Graduate School: 4 Master’s degrees Trinity Evangelical Divinity School (TEDS):

17 Master’s degrees, 4 doctoral degrees REACH adult undergraduate program

2012-2013: PDA program pilot 2013-2014: PDA program full launch

Expanding the E-book Collection Our objectives for the PDA program:

Serve on-campus and online students Offer “instant gratification” for certain titles Meet high standards of research collection

while reducing costs

Establishing a PDA Program

Benefits: Purchase e-books only when they are used Track patron usage Weed titles Purchase fewer duplicate copies Save money

Exploring ebrary

Features: Academic titles Active reading Potential for greater purchasing power

Workflow in ebrary

Contribute certain amount to PDA account

Add selections to folder in Bookshelf Share list with Collection Management

Librarian Import requests into Working List Add requests to appropriate Profile Retrieve, edit, upload MARC records

ebrary: Bookshelf

ebrary: Profiles & Fund Codes

ebrary: Bible & Theology Profile

Exploring the PDA Program

Start small, then expand Reorganize departmental budgets Explore administrative features Train liaisons and part-time staff Identify publishers and series to collect Make decisions about how much to

invest Transition to “just-in-time” mentality

Changes in Collection Development Invest money in advance of any

purchases Only titles that are actively used are

triggered and purchased Money not necessarily spent in current

fiscal year

Statistics: Total Investment

2012-2013 2013-20140%

5%

10%

15%

20%

25%

30%

10%

18%17%

27%

Percentage of book budget invested in PDAPercentage of book budget invested in ebrary (perpetual purchase and PDA)

Statistics: Departmental Investment

2012-2013 2013-20140%

5%

10%

15%

20%

25%

30%

35%

40%

45%

50%

Bible & TheologyPsychology & CounselingBioethicsPhilosophy

Statistics: Spending in 2013-2014

Bibl

e & T

heol

ogy

Psyc

holo

gy &

Cou

nsel

ing

Bioe

thics

Engl

ish

Educ

atio

n

Mus

ic

Philo

soph

y

Busine

ss0%

40%

80%

120%

Statistics: Triggered Titles

2012-2013 2013-20140

100

200

300

400

500

600

264

48722

107

PDA titles not triggeredPDA titles triggered

Statistics: Savings in Dollars

2012-2013 2013-2014 $-

$10,000.00

$20,000.00

$30,000.00

$40,000.00

$50,000.00

$60,000.00

$70,000.00

Value of triggered ti-tlesValue of titles ac-quired but not triggered

Statistics: Bible & Theology

2012-2013 2013-2014

Investment $1500 $7000

Triggered titles 3 51

Value of triggered titles

$422 $6322

Statistics: Bible & Theology

Titles triggered: 51

Pages viewed: 2778 Average number of pages viewed per title:

54.5 Page printed: 171 Chapters downloaded: 128

Usage sessions: 264 Average numbers of sessions per title: 5

Goals & Next Steps

Distribute more information to liaisons to support evaluation and selection processes Evaluate reports and share statistics

Advertise e-book collection and circulate survey Publicize e-books to raise awareness of

collection Investigate how patrons utilize e-books

Organize purchase orders, invoices, and reports Run monthly reports and share with liaisons

Conclusion

Patron-driven acquisition is a viable collection development strategy, and one that promises to serve our on-campus and off-campus patrons well, especially when Rolfing Library staff scrutinize reports and usage statistics in order to build a targeted, robust, and malleable e-book collection.

Comments? Questions? Ideas?