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    The Annual Quality Assurance Report (AQAR) of the IQAC All NAAC accredited institutions will submit an annual self-reviewed progress report to NAAC, through its IQAC. The report is to detail the tangible results achieved in key areas, specifically identified by the institutional IQAC at the beginning of the academic year. The AQAR will detail the results of the perspective plan worked out by the IQAC. (Note: The AQAR period would be the Academic Year. For example, July 1, 2012 to June 30, 2013)

    Part A 1. Details of the Institution

    1.1 Name of the Institution

    1.2 Address Line 1

    Address Line 2



    Pin Code

    Institution e-mail address

    Contact Nos.

    Name of the Head of the Institution:

    Tel. No. with STD Code:



    MithibaiCollegeofArts,Chauhan InstituteofScience&AmrutbenJivanlalCollegeofCommerceandEconomics






    [email protected]




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    Name of the IQAC Co-ordinator:


    IQAC e-mail address:

    1.3 NAAC Track ID (For ex. MHCOGN 18879)

    1.4 NAAC Executive Committee No. & Date:

    (For Example EC/32/A&A/143 dated 3-5-2004. This EC no. is available in the right corner- bottom of your institutions Accreditation Certificate)

    1.5 Website address:

    Web-link of the AQAR:

    For ex.

    1.6 Accreditation Details

    Sl. No. Cycle Grade CGPA Year of

    AccreditationValidity Period

    1 1st Cycle B+ 80.35 2003 5years 1.7 Date of Establishment of IQAC : DD/MM/YYYY 1.8 AQAR for the year (for example 2010-11)



    [email protected]




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    1.9 Details of the previous years AQAR submitted to NAAC after the latest Assessment and Accreditation by NAAC ((for example AQAR 2010-11submitted to NAAC on 12-10-2011)

    i. AQAR (2009-2010)_ 24/11/2010___ ______________ (DD/MM/YYYY) ii. AQAR(2010-2011)___10/11/2014___________________ (DD/MM/YYYY)

    iii. AQAR(2011-2012)___08/2012___________________ (DD/MM/YYYY) iv. AQAR(2012-2013)___10/11/2014________________ (DD/MM/YYYY)

    1.10 Institutional Status

    University State Central Deemed Private Affiliated College Yes No

    Constituent College Yes No

    Autonomous college of UGC Yes No

    Regulatory Agency approved Institution Yes No

    (eg. AICTE, BCI, MCI, PCI, NCI)

    Type of Institution Co-education Men Women Urban Rural Tribal Financial Status Grant-in-aid UGC 2(f) UGC 12B Grant-in-aid + Self Financing Totally Self-financing 1.11 Type of Faculty/Programme Arts Science Commerce Law PEI (Phys Edu)

    TEI (Edu) Engineering Health Science Management Others (Specify)

    1.12 Name of the Affiliating University (for the Colleges)


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    1.13 Special status conferred by Central/ State Government-- UGC/CSIR/DST/DBT/ICMR etc

    Autonomy by State/Central Govt. / University

    University with Potential for Excellence UGC-CPE

    DST Star Scheme UGC-CE

    UGC-Special Assistance Programme DST-FIST

    UGC-Innovative PG programmes Any other (Specify)

    UGC-COP Programmes

    2. IQAC Composition and Activities

    2.1 No. of Teachers

    2.2 No. of Administrative/Technical staff

    2.3 No. of students

    2.4 No. of Management representatives

    2.5 No. of Alumni 02

    2. 6 No. of any other stakeholder and

    community representatives

    2.7 No. of Employers/ Industrialists

    2.8 No. of other External Experts

    2.9 Total No. of members

    2.10 No. of IQAC meetings held









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    2.11 No. of meetings with various stakeholders: No. Faculty

    Non-Teaching Staff Students Alumni Others

    2.12 Has IQAC received any funding from UGC during the year? Yes No

    If yes, mention the amount

    2.13 Seminars and Conferences (only quality related)

    (i) No. of Seminars/Conferences/ Workshops/Symposia organized by the IQAC

    Total Nos. International National State Institution Level

    (ii) Themes

    2.14 Significant Activities and contributions made by IQAC

    2.15 Plan of Action by IQAC/Outcome

    The plan of action chalked out by the IQAC in the beginning of the year towards quality

    enhancement and the outcome achieved by the end of the year *

    Plan of Action Achievements

    1. Mooted Academic Audit

    2. Sensitize the faculty and

    initiate the process of


    3. Digisation of documents

    1. Departments conducted internal

    audit with subject experts

    2. Conducted a series of meetings

    with the faculty for compiling

    and collating the data for


    1. Executedacademicauditforthecollege2. EnabledasmoothplacementforthefacultyunderCAS3. Liaisewasdonewithvariouscommitteesandassociationstoconductstudentcentric


    02 03

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    3. Process of scanning and

    preservations of old records is


    * Attach the Academic Calendar of the year as Annexure.

    2.15 Whether the AQAR was placed in statutory body Yes No

    Management Syndicate Any other body

    Provide the details of the action taken

  • 8

    Part B

    Criterion I 1. Curricular Aspects 1.1 Details about Academic Programmes

    Level of the Programme

    Number of existing


    Number of programmes

    added during the year

    Number of self-financing programmes

    Number of value added / Career

    Oriented programmes

    PhD 05 PG 03


    03 (M.A./Msc./M.Com.)

    UG 08 (B.A./B.Sc./B.Com./BMS/BAF/BFM/BBI/BMM)


    PG Diploma Advanced Diploma

    Diploma Certificate Others

    Total 16 08

    Interdisciplinary Innovative

    1.2 (i) Flexibility of the Curriculum: CBCS/Core/Elective option / Open options- CBCGS for First and Second year degree students and postgraduate programmes, Flexi Syllabus-T.Y.B.Sc Zoology, Applied component (ii) Pattern of programmes:

    Pattern Number of programmes

    Semester 11



  • 9

    1.3 Feedback from stakeholders* Alumni Parents Employers Students (On all aspects)

    Mode of feedback : Online Manual Co-operating schools (for PEI)

    Annexure (i) 1.4 Whether there is any revision/update of regulation or syllabi, if yes, mention their salient aspects. There has been revision of syllabi in subjects belonging to Arts, Science and Commerce faculty as well as in Self Finance Courses. The salient features of such revisions are

    Syllabus has been upgraded according to the current development in the subject area Revision in syllabus has been done to meet the curricular requirements of the CBCS To collate and combine knowledge in different aspects of the subject To incorporate recent significant issues and developments Weeding out of outdated and less significant aspects of the curriculum

    1.5 Any new Department/Centre introduced during the year. If yes, give details. None

    Y Y


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    Criterion II

    2. Teaching, Learning and Evaluation

    2.1 Total No. of permanent faculty

    2.2 No. of permanent faculty with Ph.D.

    2.3 No. of Faculty Positions Recruited (R) and Vacant (V) during the year

    2.4 No. of Guest and Visiting faculty and Temporary faculty

    2.5 Faculty participation in conferences and symposia:

    No. of Faculty International

    level National level State level

    Attended 10 35 23 Presented 11 42 20 Resource Persons

    - 06 06

    2.6 Innovative processes adopted by the institution in Teaching and Learning: Different departments have used the following innovative processes in teaching and learning

    Field lectures Use of MIPS and LCD simultaneously for teaching histology Use of the social media for background information Role play method DIY projects Scrap books Experiential learning Peer assisted learning

    Total Asst. Professors

    Associate Professors

    Professors Others

    114 67 47 None -

    Asst. Professors

    Associate Professors

    Professors Others Total

    R V R V R V R V R V

    23 18 02


    66 1843

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    Analytical reasoning questionnaire Jigsaw technique for effective in-class group work Gallery walk strategy Market simulation Film screenings Projects planned around nine concepts of intelligence

    2.7 Total No. of actual teaching days

    during this academic year

    2.8 Examination/ Evaluation Reforms initiated by the Institution (for example: Open Book Examination, Bar Coding, Double Valuation, Photocopy, Online Multiple Choice Questions) 2.9 No. of faculty members involved in curriculum restructuring/revision/syllabus development as member of Board of Study/Faculty/Curriculum Development workshop 2.10 Average percentage of attendance of students 2.11 Course/Programme wise distribution of pass percentage : (Annexure attached)

    Title of the Programme

    Total no. of students appeared


    Distinction %

    I % II % III % Pass %





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  • 14

    2.13 Initiatives undertaken towards faculty development

    Faculty / Staff Development Programmes Number of faculty benefitted Refresher courses 06

    UGC Faculty Improvement Programme 01

    HRD programmes -

    Orientation programmes 08

    Faculty exchange programme -

    Staff training conducted by the university 03

    Staff training conducted by other institutions 03

    Summer / Winter schools, Workshops, etc. 12

    Others 02

    2.14 Details of Administrative and Technical staff

    Category Number of Permanent Employees

    Number of Vacant


    Number of permanent

    positions filled during the Year

    Number of positions filled


    Administrative Staff 41 04 01 05

    Technical Staff - - - -

  • 15

    Criterion III

    3. Research, Consultancy and Extension

    3.1 Initiatives of the IQAC in Sensitizing/Promoting Research Climate in the institution

    Organising academic events like conferences, seminars, symposia etc. Staff and students participated and competed at Manshodhan, the annual research-cum-

    project presentation competition of all colleges under the SVKM, held in December 2013. The IQAC takes stock of the ongoing research activities and research infrastructure available

    and deliberates upon future research prospects. It gives its research related recommendations to the head of the institutions.

    IQAC initiated and conducted external academic audit with the objective of achieving academic excellence in all areas including research.

    3.2 Details regarding major projects

    Completed Ongoing Sanctioned Submitted Number 4 (Physics) 01 (Physics) Outlay in Rs. Lakhs 44

    (Physics) 77 (Physics)

    3.3 Details regarding minor projects

    Completed Ongoing Sanctioned Submitted Number 03

    (Biochemistry) 01 (Biotechnology) Total: 04

    01 (Biotechnology) 01 (Microbiology) 01 (Botany) Total: 03

    01 (Physics) Total: 01

    01 (Business Law) Total: 01

    Outlay in Rs. Lakhs Rs. 69400.00 (Biochemistry) Rs.26400.00 (Biotechnology) Total: Rs.95800.00

    Rs.200000 (Biotechnology) Rs.130000.00 (Microbiology) Rs.25000.00 (Botany) Total: Rs.355000.00

    Rs.32000.00 (Physics) Total: Rs.32000.00


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    3.4 Details on research publications

    International National Others Peer Review Journals 21 13 01 Non-Peer Review Journals 04 09 e-Journals 01 Conference proceedings 05 05

    3.5 Details on Impact factor of publications:

    Range Average h-index Nos. in SCOPUS

    3.6 Research funds sanctioned and received from various funding agencies, industry and other organisations

    Nature of the Project Duration Year

    Name of the funding Agency

    Total grant sanctioned


    Major projects

    Minor Projects


    Microbiology- 2013-14


    Microbiology- UGC

    Biotechnology-Rs.200000.00 Microbiology- Rs.130000.00

    Microbiology_ Rs.130000.00

    Interdisciplinary Projects - - - - Industry sponsored - - - -

    Projects sponsored by the University/ College

    Physics- 2013-14 Botany- 2013-14


    Physics BCUD Botany- BUCD

    Biochemistry- College



    Biochemistry- Rs.400000.00



    Biochemistry- Rs.400000.00

    Students research projects (other than compulsory by the University)

    Any other(Specify) Zoology- 2012 Zoology- ICSSR

    Zoology- Rs.95000.00

    Zoology- Rs.50000.00

    Total Rs.882000.00 Rs.637000.00

  • 17

    3.7 No. of books published i) With ISBN No. Chapters in Edited Books

    ii) Without ISBN No.

    3.8 No. of University Departments receiving funds from


    DPE DBT Scheme/funds

    3.9 For colleges Autonomy CPE DBT Star Scheme

    INSPIRE CE Any Other (specify)

    3.10 Revenue generated through consultancy

    3.11 No. of conferences

    organized by the Institution

    3.12 No. of faculty served as experts, chairpersons or resource persons

    3.13 No. of collaborations International National Any other

    3.14 No. of linkages created during this year

    3.15 Total budget for research for current year in lakhs :

    From Funding agency: Rs.237000.00

    From Management of University/College: Rs.400000.00


    Level International National State University CollegeNumber


    Sponsoring agencies


    Type of Patent Number National Applied --

    Granted -- International Applied --



    03 03 02


    52 08

  • 18

    3.16 No. of patents received this year

    3.17 No. of research awards/ recognitions received by faculty and research fellows Of the institute in the year

    3.18 No. of faculty from the Institution who are Ph. D. Guides and students registered under them 3.19 No. of Ph.D. awarded by faculty from the Institution 3.20 No. of Research scholars receiving the Fellowships (Newly enrolled + existing ones)

    JRF SRF Project Fellows Any other

    3.21 No. of students Participated in NSS events:

    University level State level

    National level International level

    3.22 No. of students participated in NCC events:

    University level State level

    National level International level

    3.23 No. of Awards won in NSS:

    University level State level

    National level International level

    Granted -- Commercialised Applied --

    Granted --

    Total International National State University Dist College 04








    50 Nil

    Nil Nil

    Nil Nil


  • 19

    3.24 No. of Awards won in NCC:

    University level State level

    National level International level

    3.25 No. of Extension activities organized

    University forum College forum

    NCC NSS - 10 (College Forum)

    Any other DLLE -01

    3.26 Major Activities during the year in the sphere of extension activities and Institutional Social Responsibility

    National Social Service (NSS)

    A mega blood donation drive with J.J Mahanagar blood bank was organised on 1st

    and 2nd August 2013. 366 units of blood were collected.

    Volunteers teach and organise activities for children of Nehru Nagar slum near

    college in association with Vivekanand Youth Forum

    Volunteers teach children of 1st to 6th standards craft, music and dance organise sports

    for the children at Gram Mangal project in Aina, Vangaon near Dahanu. Volunteers

    visit the site on one Sunday of every month.

    Volunteers raised funds (Rs. 3100/-) by selling rakhis made by special children of

    Kakoomal Keslibai Vocational Rehabilitation Centre, a unit of Valabhdad Dagara

    Indian Society for Mentally Retarded, Malad (W)

    Volunteers raised funds for training of blind persons in association with a NGO -

    Voice Vision

    Department of Lifelong Learning and Extension (DLLE)

    Organised a career fair to familiarise students with different career options

    Conducted skill development training programme

    Nil Nil

    Nil Nil

  • 20

    Criterion IV 4. Infrastructure and Learning Resources

    4.1 Details of increase in infrastructure facilities:

    Facilities Existing Newly created Source of Fund


    Campus area 27146 sq. Ft.

    - SVKM

    Class rooms 56 03 SVKM 49952703/-

    Laboratories 11 SVKM

    Seminar Halls 02 SVKM

    No. of important equipments purchased ( 1-0 lakh) during the current year.

    Chemistry- 27



    Biochemistry- 01


    Value of the equipment purchased during the year (Rs. in Lakhs)

    SVKM and UGC

    Chemistry: Rs.107608.00

    Physics Rs.1250000.00

    Biotechnology Rs.240927.32


    Total: Rs.1758535.32


    4.2 Computerization of administration and library

    Automation of library functions has been completed Wi-Fi facility available in the library Computers are available to students for browsing

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    Data entry work in Libsys7 for all books available in the library completed Books and question papers are all barcode labelled The college website is uplinked to Libsys7 Web OPAC Online databases available for staff and students DSpace, Institutional Repository software available

    4.3 Library services:

    Existing Newly added Total No. Value No. Value No. Value

    Text Books+ Reference books

    51606 Rs.42966775.00

    2257 Rs.1258581.00

    53863 Rs.44225359.00

    e-Books e-brary Journals 104 Rs.4453

    94.00 24 Rs.1714

    32.00 128 Rs.61682

    6.00 e-Journals + Digital Database

    N-list + online


    Digital Database CD (Books) 635 Others (specify)-AUD/VID

    19 Rs.4200.00

    19 Rs.4200.00

    4.4 Technology up gradation (overall)



    Computer Labs Internet



    Computer Centres






    278 01 02 01 01

    Added 36 (Replacement)

    Total 278 01 02 01 01

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    4.5 Computer, Internet access, training to teachers and students and any other programme for technology upgradation (Networking, e-Governance etc.)

    Orientation for Staff: Database orientation for Mithibai staff was conducted on 23 July 2013 to promote the use of online databases subscribed to by the SVKM. It was attended by 47 faculty members.

    Orientation for Students: Database orientation for students was held in phases. 148 UG and PG students attended.

    Orientation for other SVKM institutes: Database orientation for the staff of other institute under the SVKM was conducted.

    4.6 Amount spent on maintenance in lakhs :

    i) ICT ii) Campus Infrastructure and facilities iii) Equipments iv) Others Total : Rs. 1443101/-




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    Criterion V 5. Student Support and Progression

    5.1 Contribution of IQAC in enhancing awareness about Student Support Services

    IQAC suggests measures to various committees/bodies dealing with student support services, like counselling, grievance cell, student council

    IQAC initiated the special counselling of students who are reported to the Unfair Means Committee during examination

    5.2 Efforts made by the institution for tracking the progression

    Tracking the progession of students is no doubt an important aspect of any educational institution. The same is practised extensively by the educational institutions abroad in the developed countries. However, in the Indian context the same is difficult where the student teacher ratio is high and no man power is available for the paucity of funds to track the progression especially in the programs with grant in aid where in the fees are not adequate for such activities.

    5.3 (a) Total Number of students

    (b) No. of students outside the state

    (c) No. of international students

    Men Women

    Demand ratio Dropout %

    UG PG Ph. D. Others 5337 789 18 -

    No % 2405 39.25

    No % 3721 60.74

    Last Year This Year

    General SC ST OBC

    Physically Challenged

    NT Total General




    NT Total

    5745 23 01 24 01 02 5796 5899 26 05 20 03 04 5957



  • 24

    5.4 Details of student support mechanism for coaching for competitive examinations (If any)

    No. of students beneficiaries

    5.5 No. of students qualified in these examinations


    IAS/IPS etc State PSC UPSC Others

    5.6 Details of student counselling and career guidance

    There is a full time counsellor in the college who has counselled students and some of their parents on the following issues:

    Dyslexia and learning disabilities Education related issues Family related issues Career guidance Relationship issues Students who are reported to the Unfair Means Committee during examination are given

    special counselling

    No. of students benefitted

    5.7 Details of campus placement

    On campus Off Campus Number of

    Organizations Visited

    Number of Students


    Number of Students Placed

    Number of Students Placed

    92 88 45 -------------------------

    5.8 Details of gender sensitization programmes

    The Womens Development Cell initiated training programme on self-development for female students. Talks on womens rights were also organised.



  • 25

    5.9 Students Activities

    5.9.1 No. of students participated in Sports, Games and other events

    State/ University level National level International level

    No. of students participated in cultural events

    State/ University level National level International level

    5.9.2 No. of medals /awards won by students in Sports, Games and other events

    Sports State/ University level National level International level

    Cultural: State/ University level National level International level

    5.10 Scholarships and Financial Support

    Number of students Amount

    Financial support from institution Financial support from government Financial support from other sources Number of students who received International/ National recognitions

    5.11 Student organised / initiatives

    Fairs : State/ University level National level International level

    Exhibition: State/ University level National level International level

    5.12 No. of social initiatives undertaken by the students: 11 5.13 Major grievances of students (if any) redressed:



    07 02


    12 13


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    Criterion VI

    6. Governance, Leadership and Management

    6.1 State the Vision and Mission of the institution

    6.2 Does the Institution has a management Information System

    6.3 Quality improvement strategies adopted by the institution for each of the following:

    6.3.1 Curriculum Development

    Curriculum is designed and developed by Boards of Study of respective subjects at the university level. Members of faculty are encouraged by the college to participate in the curriculum development process through membership and chairpersonship of BOS, faculty development committees and attending workshops.

    6.3.2 Teaching and Learning

    An orientation session was organised for newly inducted faculty members with the objective of enhancing their teaching skills

    Students and staff are made acquainted with library facilities and orientation programme is organised to enable them to effectively access various data bases

    ICT component has been significantly increased to make teaching more effective


    Equip students with knowledge and skills in their chosen stream, inculcate values, identify hidden talents, provide opportunities for students to realize their full potential and thus shape them into future leaders, entrepreneurs and above all good human beings.


    To equip students with advanced knowledge and the latest skills in their chosen discipline

    To nurture a scientific spirit of inquiry among the students. To provide value-based education that will mould them into good and

    responsible citizens playing a meaningful role in society. To tap the students potential both hidden and obvious and offer a

    platform for their talents


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    Every department is equipped with laptops and there are LCD projectors used in class rooms

    Effective use of facilities like state-of-the-art seminar hall and auditorium is made

    6.3.3 Examination and Evaluation

    The college complies with and rigorously follows the examination and evaluation guidelines prescribed by the University of Mumbai. The functioning of the Examination Department is aided by techno-ware like computers and advanced copying machines. The nodal agencies involved in the examination-evaluation process, the Examination Department, the Centralised Assessment Programme Committee and the Unfair Means Committee, have been strengthen their coordination and collaboration through regular meetings, information sharing. Optimization of resources used in the examination and evaluation process is ensured by these nodal agencies.

    6.3.4 Research and Development

    Members of faculty are encouraged to participate at seminars and conferences. The college organises annual research project presentation competition for faculty and

    students of all institutions under the SVKM banner. This has become a very good platform for promoting research culture.

    6.3.5 Library, ICT and physical infrastructure / instrumentation

    The library infrastructure has been enhanced through computerization, online data bases Orientation programmes are organised to familiarise staff and students with the library

    facilities Faculty members are encouraged to make use of ICT in the teaching learning process The process of digitalising documents in the administrative office has begun The equipments in the laboratories are upgraded periodically and high standard is applied

    to their maintenance The institute effectively optimises the use available infrastructure

    6.3.6 Human Resource Management

    Skill upgradation of office staff has done through training programmes in the use of SAP

    6.3.7 Faculty and Staff recruitment

    Faculty recruitment is done as per the UGC guidelines. The focus is on recruiting qualified faculty with excellent academic background

    Administrative staff recruitment is done as per the government guidelines

    6.3.8 Industry Interaction / Collaboration

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    This is done primarily through guest lectures, the student placement process and industrial visits.

    6.3.9 Admission of Students

    The admission process has been made online SAP system is applied to the admission process

    6.4 Welfare schemes for 6.5 Total corpus fund generated Nil

    6.6 Whether annual financial audit has been done Yes No

    6.7 Whether Academic and Administrative Audit (AAA) has been done?

    Audit Type External Internal

    Yes/No Agency Yes/No Authority

    Academic No Yes Peers from other

    colleges of the

    university of Mumbai


    Teaching Insurance cover provided by the management

    Non teaching

    Insurance cover provided by the management

    Students -


  • 29

    6.8 Does the University/ Autonomous College declares results within 30 days?

    For UG Programmes Yes No

    For PG Programmes Yes No

    6.9 What efforts are made by the University/ Autonomous College for Examination Reforms?

    6.10 What efforts are made by the University to promote autonomy in the affiliated/constituent colleges?

    6.11 Activities and support from the Alumni Association An alumni association programme was organised Some departments invited alumni to judge competitions

    6.12 Activities and support from the Parent Teacher Association

    Though there is no formal PTA, there is regular interaction between parents and faculty. Departments organise meetings with parents to keep them updated about the performance and regularity of their children.

    6.13 Development programmes for support staff

    The Staff Welfare Committee organised a lecture on eye care along with free eye check up Staff members were provided guidance and orientation regarding CAS through workshops A medical doctor is available on campus for staff members There is a staff cooperative society The Womens Development Cell of the college organised a talk on Sexual Harassment at

    Workplace for teaching and non-teaching staff

    6.14 Initiatives taken by the institution to make the campus eco-friendly

    Initiating Rain water harvesting. Medicinal Plant Garden





  • 30

    Criterion VII

    7. Innovations and Best Practices

    7.1 Innovations introduced during this academic year which have created a positive impact on the functioning of the institution. Give details.

    Student feedback taken at departmental level Maintenance of academic calendar Use of case study method, field visits, business scrap books Smart boards Payment of fees of needy students Scientific and creative use of plants by the Department of Botany

    7.2 Provide the Action Taken Report (ATR) based on the plan of action decided upon at the beginning of the year

    Regular departmental meetings Drawing up of an academic calendar Strengthen research culture by encouraging faculty to participate in seminars, conferences

    and workshops Improving the ICT content in the teaching-learning and administrative process Upgrading the library technology

    7.3 Give two Best Practices of the institution (please see the format in the NAAC Self-study Manuals)

    Annexure (ii)

    *Provide the details in annexure (annexure need to be numbered as i, ii,iii)

    7.4 Contribution to environmental awareness / protection

    Nisarg, the Nature Club of the college carried out the following activities: o Screening of a film on Lions and their dwindling o International Coastal Cleanup Day on 22 September 2013, was celebrated. On this

    occasion the Coast Guards of India, in association with the Essar Group, organized coastal cleanup program at the Juhu Beach in Mumbai. 82 students from Nisarg Nature Club and NSS of Mithibai College and faculty members participated. The Mithibai college team was felicitated and awarded with a trophy for their active participation in ICC 2013.

    o Vrukshavalli the annual intercollegiate festival of Nisarg Nature Club was held on 20th December 2013. This years theme was THINK.EAT.SAVE. The objective of this theme was to draw attention of the students towards the food utilization and wastage. An interactive talk by Dr. Sudhakar Solomonraj, Head, Department of Political Science and Mass Media, Wilson College, on Lifestyle and us a perspective on food and environment was organised. Competitions like slogan

  • 31

    writing, collage and poster making on the theme THINK.EAT.SAVE. were organised. Nature photography and Best out of Waste were also part of the festival. There were 53 teams from various colleges participating in the different events.

    The theme of the Department of Biochemistrys festival was Go Green The theme of the Department of Business Economics inter-collegiate academic festival was

    Green Economy The Department of English holds classroom discussions on eco-feminism Students of some of the departments were taken to Keshav Srishti, an eco-farm. The Department of Geography/EVS conducted field trip to an agro-eco tourism centre at

    Golvad and also conducted nature trail

    7.5 Whether environmental audit was conducted? Yes No

    7.6 Any other relevant information the institution wishes to add. (for example SWOT Analysis)


    Excellent academic results Increase in research participation by faculty members Well equipped laboratories Increased focus on extension and social activities Increased focus on use of ICT


    Research activities need to be increased Space constraint Adverse teacher-student ratio Commitment to environment need to be incorporated in the functioning of the institution


    More PG departments can be started Scope for starting add-on courses Use of research and other grants Increase national and global linkages Take advantage of renewed interest in pure sciences by students Strengthen and encourage language studies


    No permanent principal Sudden change in the internal assessment weightage by the University


  • 8. Plan



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  • 34

    ANNEXURE (ii)

    A. NAME : DIGITIZATION OF RECORDS 1.A. Goals of the practice: Mithibai College decided to scan and digitize all its documents as part of its governance initiative. Successful governance initiatives are focused at ensuring better service for the students by ensuring convenience, efficiency, transparency & reliability. Digitization of documents is one of the key requirements nowadays for all governance projects. 2A. Objectives of the practice Creating a central repository Paperless functioning of the institute, thus saving papers Safeguards vital and irreplaceable records and documentation against disasters such as fire, flood

    etc. thus providing disaster management and recovery. Powerful filing flexibility i.e. the same document can be filed under several references such as

    Name, Document Number and Date - not possible with paper documents or computer files unless copies are made. This lays the foundation for a very effective retrieval tool.

    Overcomes the danger of lost or mislaid files. Relieves staff from the tedious task of bulk paper filing while intuitive additional tools would

    help streamline work processes even further. Easy availability of information Availability of expensive floor space resulting in large cost savings. Computer literacy for the entire administrative staff To create a student and faculty friendly environment, thus creating positivity among students and

    faculty members. 3A.The context The flood of July, 2005 resulted in tremendous damage to life and property in Mumbai. Mithibai College also lost several books from its library and also many documents. The college then underwent a total face-lift that lasted several years during which period the official documents had to be accommodated at several different locations. The authorities felt that digitization of documents was the best solution. Some of the challenges associated with this venture were-

    a) Digitization of documents Very old and worn-out papers made scanning difficult. Documents had to be unbound and then scanned; this took up time. The DMS needs to be carefully managed to ensure perpetual access to the digitized

    material. b) Computer literacy programme for the non-teaching administrative staff:

    Staff members had to be trained for basic computer handling since not all of them were computer literate. They also had to be further trained in the use of SAP, the software that all SVKM institutions use for smooth functioning. Continuous training needs to be provided when new modules are implemented.

    c) Every department had to have access to a PC connected in LAN with internet and intranet and the faculty had to be given Wi-Fi network and institutional e-mail id.

    4A. The practice Documents have been digitized academic year wise.. A dedicated area was earmarked on a

    temporary basis for the digitization process. Since the existing staff was insufficient in number to

  • 35

    complete the task time efficiently,, the process was outsourced. The administrative staff of the college monitored the process and ensured that the documents were handled properly and were not misplaced.

    The digitization process will be a regular feature of office functioning. In addition, paper and PC-generated files received from any source (Post, Email or Fax) can be filed into one system.

    The entire administrative staff of the college took part in the computer literacy programme. With a project of this size there were a large number of documents that needed to be digitized.

    Practically only 2-5% of these documents can go through direct Quality Check. At a later stage if an error is identified in a document, it may challenge the usability of the document. There are various possible errors that can occur in digitization which advancements in technology, automatic quality checks can rectify.

    5A. Evidence of success The process of digitization ensured that the administrative staff became computer literate. This

    has made them more confident and is eager to undergo other training programmes. Their efficiency has increased and it is easier to accomplish timely submission of information to statutory bodies.

    Digitized documents when centrally stored in a Document Management System become easily and quickly accessible through web. Digitized documents in the Document Management system have been classified as per the required hierarchy of departments, sections, field offices etc.

    Documents become more accessible to the stakeholders. The system also provides for secure access of sensitive documents .

    Almost 25% of the space that was earlier used for documents has been made available. 6A. Problems Encountered and Resources Required Digitization ensures quick retrieval of documents and thus better service. However, in five

    decades old college, the number of documents that need digitization is enormous. To ensuring the quality of digitization outsourcing was done for tasks such as scanning, data entry etc.

    Documents that are logically related need to be retrieved together. The Document Management System caters to the specific needs of educational institutions.

    Questions are raised on the authenticity and validity of documents when they are issued through an electronic system. These issues may be addressed using effective DMS and Digital Signature technology.

    Certain file formats which compress images may also cause them to degrade their resolution, which was one of the primary problems we sought to avoid by digitizing in the first place.

    The regular enhancement of the skills of the administrative staff and digitization is a money intensive process.

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    1B. Goal- Academic Audit was conducted with the help of renowned experts in the field to understand the academic health of the institution with a view to seek external guidance for enrichment of academics. 2B. The Context- IQAC had proposed Academic Audit in 2011-2012 wherein the concept was introduced to the faculty and need was emphasized to the management. In the year 2011-2012 pilot run was conducted in the selected departments who volunteered to conduct the academic audit. During this exercise a join audit was done by the Head and external subject expert for the respective departments. In the year 2012-2013, departmental academic audit was conducted by all the departments on the same lines by inviting a subject expert seeking his/her expertise for the development of department in right direction. A holistic academic audit with the experts from each faculty viz. Arts, Science and Commerce, who were well-versed with the process of quality assessment and improvement were invited and the exercise was conducted with a view to understand the strengths and weaknesses in right perspective. 3B. The Practice: A committee comprising of Dr. M. R. Kurup, Former Principal, Vaze College, Principal, Dr. Madhuri Pejawar, Principal, B. N. Bandodkar College, Thane and Dean Faculty of Science, University of Mumbai and Principal Dr. Shirhatti, Director General, Oriental Institute of Management, and Former Dean, Faculty of Commerce, University of Mumbai was appointed to conduct the Academic Audit of the college. Care was taken that the members represent relevant faculties of the college viz. Arts, Science and Commerce respectively. All the three members are eminent academicians and policy makers not only of the University of Mumbai but also, influencing the policy decisions of the State and the country in the field of education. Dr. M. R. Kurup was a champion in the field of quality assurance in the field of education, has to his credit a record number of workshops, training programs and peer team visits related with the implementations of NAAC policies. No wonder Vaze college during his regime in later 1990s was the first in the state and amongst very few in the country to be accredited with a five star status. Inputs and formats for the questionnaires were collected from all the three members independently and collated by the IQAC to come up with a set of draft questionnaires to suit the needs and purpose of the college. The same was further processed by the members and finalized in a meeting conducted for planning the academic audit. The questionnaires were distributed to each and every teacher whereas another set was meant for the Head of the Department. Mithibai being one of the largest colleges it was a task before the IQAC to explain the process to the entire staff and ensure that every teacher perceives the questions in the right perspective and answers each one of them. The completed questionnaires were collected and analysed with the secretarial assistance from the clerical staff to prepare the synopsis. The questionnaires and the synopsis (in triplicate sets) were sent to the members of the committee for Academic Audit who studied them thoroughly and prepared their observations on the same before visiting the college for the audit.

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    The actual academic audit which was a hectic long day process was conducted almost at the end of the academic year 2013-2014, the time when faculty was comparatively free from the educational assignments. The members of the Academic Audit team conducted departmental meetings and also interacted with each and every teacher. At the end of each departmental meeting specific suggestions were given while encouraging with the staff. The team also separately interacted with the Heads, the students and the non-teaching staff to gather more inputs. In the exit meeting the team had an open house with the entire faculty when, while giving suggestions the views of the faculty were also encouraged. This healthy exercise was essential for the faculty to understand the grey areas and obtain solutions for improvement as guided by the team. Most importantly, the team had at length discussions with the administrators and the trustees of SVKM in order to impress on the management their support and inputs for the improvement of academic standards of the college. The efficiency of the team was proved when a detailed report of the Academic Audit was submitted by each member individually though most of the findings and suggestions were concurrent. The interaction of the team with the management was very fruitful since immediately after the execution of the Academic Audit, the mentor of Mithibai College and the management was keen to know the findings and were interested in implementation of the same thus asking the IQAC to prepare short, mid- and long term plans by categorizing the suggestions of the team of the Academic Audit. Their continuous monitoring has placed the progress of implementation on track. 4B. Evidence of Success- Faculty members want to provide quality education and they will do so when supported by good processes. The purpose of academic audit is to encourage departments to strengthen the techniques and processes they have in place, to improve the quality of their work. The management of SVKM also took suggestions of Academic Audit seriously and every suggestions given by the experts is being monitored by the mentor representing the office bearers of management and the progress is being discussed in the review meetings and local managing committee on regular basis. 5B. Problems Encountered and Resources Required: The serious exercise of academic audit requires personnel who understand the quality parameters and are experts in the field of academic assessment apart from being good guides who would not just pin point a weakness and provide an effective solution and motivate faculty to put in efforts for strengthening such areas. The whole exercises also requires manpower and secretarial assistant for developing the questionnaires, executing them, formatting synopsis, arranging for the visit of the experts and facilitating proper interaction, thus enabling the experts to draft the report and deliver the same in real time. All this also requires finances and as such the will of the management to do the same seriously. Of course, it is also a challenge to coordinate and schedule the timings especially when eminent persons accept to be on the committee for an academic audit. The college was fortunate to coordinate the same if not immediately in the year when the idea was mooted but, reasonably in time before the University could think of initiating the process in all the affiliated colleges.