She may be a madonna, She may be a madonna, but she ain’t no virgin :but she ain’t no virgin :Authority control at Boston Authority control at Boston

CollegeCollege““Mac” Norton Mac” Norton Manager of Integrated Manager of Integrated Library SystemsLibrary SystemsPamela PerryPamela PerryCatalog/Authorities Catalog/Authorities LibrarianLibrarian

CouldCould you confuse these you confuse these two women? two women?

Without authority control Without authority control you might!!!!!!you might!!!!!!

So ...So ...

LC/NACO - NAME ARN: 564383 Rec stat: c Entered: 19810319Ü Type: z Upd status: a Enc lvl: n Source: Roman: ü Ref status: a Mod rec: Name use: a Govt agn: ü Auth status: a Subj: a Subj use: a Series: n Auth/ref: a Geo subd: n Ser use: b Ser num: n Name: a Subdiv tp: n Rules: c Ý 010 n 81018544 |z sh 85081692 Ý 040 DLC |c DLC |d DLC |d NIC |d DLC |d NIC |d OCoLC-P |d PPi-MA Ý 005 19981202051126.8 Ý 100 0 Mary, |c Blessed Virgin, Saint. 400 0 Maria, |c Blessed Virgin, Saint. 400 0 Mary, |c Virgin |w nnaa 400 0 Mary, |c Virgin, Saint. 400 0 Virgin Mary, |c Saint. 400 0 Blessed Virgin Mary, |c Saint. 400 0 Our Lady. 400 0 Mother of God. 400 0 Blessed Lady. 400 0 Blessed Mother, 400 0 Madonna, The. 400 0 Our Lady of Sorrows. 670 I'll sing a hymn to Mary [SR] 1978 (subj.) |b labels (Mary) container (Our Lady; the Mother of God)

LC/NACO - NAME ARN: 1276385 010 n 84156128 |z no 98026221 040 DLC |c DLC |d DLC |d TxU |d DLC 005 19980312072448.0 100 0 Madonna, |d 1958- 400 1 Ciccone, Madonna Louise Veronica, |d 1958- 670 McKenzie, M. Madonna, lucky star, c1985: |b CIP t.p. (Madonna) pub. info. (rock singer, model, dancer, songwriter, actress) CIP galley (b. 8/16/59, Rochester, Mich.; Madonna Louise Ciccone) 670 Matthews, G. Madonna, c1985: |b p. 11 (b. 8-16-60 as Madonna Louise Veronica Ciccone) 670 Abitan, G. Magique Madonna, c1987: |b t.p. (Madonna) p. 8 (Madonna Louise Ciccone, b. 8-15-59 in Bay City, Michigan) 670 Biobase, 1996 |b (Madonna; citations to 16 ref. sources with b.d. 1958) 670 Int WW, 1995-96 |b (Madonna; b. 8/16/58) 670 WW Am. women, 1995-1996 |b (Madonna; b. 8/16/58 in Bay City, Mich.) 670 Encyc. Madonnica, 1995: |b p. 21 (b. 8/16/58) p. 181 (Madonna added her Catholic confirmation name Veronica to her forenames) Ü 13 670 The official Madonna Fan Club packet: |b Madonna biog. fact sheet (Madonna Louise Veronica Ciccone; b. 8/16/58)

Where did it all start??Where did it all start?? Card fileCard file

Nothing (Period of ennui)Nothing (Period of ennui)

BNABNA

Nothing (Period of ennui)Nothing (Period of ennui)

LTILTI andand ......

Our PhilosophyOur Philosophy

(Oops)

Let the machine do the Let the machine do the work!work!

Automated authority control Automated authority control historyhistory

1973 OCLC cataloging begins

1983 GEAC online catalog

Feb. 1988 Database sent to BNA for authority control processing

May 1989 Migration to NOTIS; Authority records loaded

Automated authority control history (cont’d)

1991 Cross references display in public catalog

May 2000 Migration to Ex Libris/ALEPH

July 2000 Database sent to LTI for authority control processing

August 2000 Bibliographic and authority records loaded into ALEPH

BC Libraries ProfileBC Libraries Profile

7 libraries; 3 storage facilities; 1.9 M volumes

12.5 FTE Catalogers; 13.5 FTE Copy catalogers

Materials cataloged year-to-date (2000/01): 33,614 titles (including 10,122 shelf-ready titles)

GEAC/NOTIS authority GEAC/NOTIS authority control control

Database wash in 1988 (GEAC)

Records loaded into GEAC, then converted to NOTIS

Annual supplemental authority work

Authority records updated; unable to load files (no loader)

ALEPH authority control ALEPH authority control processprocess

Spring 2000 1,565,000 records converted NOTIS to ALEPH 12.4

June 5, 2000 BC goes live

July - Aug. 2000 Database washed by LTI (1,430,000 records)

ALEPH authority control ALEPH authority control process (cont’d)process (cont’d)

Aug. 9, 2000Aug. 9, 2000 Files (bibliographic Files (bibliographic and authority) and authority) returned returned

Aug. 10, 2000Aug. 10, 2000 Authority files loadedAuthority files loaded

Aug. – Sept. 2000Aug. – Sept. 2000 Bibliographic records Bibliographic records loadedloaded

ALEPH authority control process - Cataloging Practices

98% of new records entering system go for authority control

Added 928 field used to identify records for authority processing

948 field added by LTI to mark records that have been authorized

Cataloging Practices - Shelf ready books

Records added to ALEPH with loader

928 field added with global change

Cataloging Practices - Firm orders, gifts, etc.

928 added:

at time of cataloging with macro

if record overlaid

if heading(s) added to record

ALEPH authority control process - LTI processing practices

Files of new records sent weeklyFiles of new records sent weekly

Run retrieval program to get record numbers Run Print 03 to get records Run Fix routine to generate 001 with system number

Ftp file to LTI

Files returned in 10 min. or less (corrected bib records, authority records, reports)

Bibliographic records loaded and matched based on 001 field

ALEPH authority control process - LTI processing practices (cont’d)

Authority records loaded using match routine on 010

928 fields removed from bibliographic records with global change and original retrieval result as input

ALEPH authority control process - LTI processing practices (cont’d)

ALEPH authority control process – Authority record update

practices Receive quarterly files of new and updated authority files

Update based on LTI database of BC’s headings and authority records

ALEPH flips headings based on match routine; half the cost of corrected bib records

Aleph tables used in Aleph tables used in Authority ControlAuthority Control

Tab 11 (gen entries)Tab 11 (gen entries)

Tab_autTab_aut

Tab 07Tab 07

Tab 20Tab 20

edit_doc_999_aut_BCL10.engedit_doc_999_aut_BCL10.eng

11 A COR## GEN11 A 100## GEN11 A 110## GEN11 A 111## GEN11 A 130## GEN11 A 150## GEN11 A 151## GEN11 A 155## GEN11 A 159## GEN11 A 180## GEN11 A 181## GEN11 A 182## GEN11 A 185## GEN11 A 400## GEN -wi11 A 410## GEN -wi11 A 411## GEN -wi11 A 430## GEN -wi11 A 450## GEN -wi11 A 451## GEN -wi11 A 455## GEN -wi11 A 480## GEN -wi11 A 481## GEN -wi11 A 482## GEN -wi

TAB11 (GEN ENTRIES) BCL10

! 1 2 3 4 5 6!!!!!-!-!!!!!-!!!!!-!!!!!-!!!!!AUT 1 bcl10ATH 1 bcl10AWT 1 bcl10TTL 1 bcl10TUT 1 bcl10SRS 3 bcl10!APE 1 bcl10!ACO 1 bcl10!AME 1 bcl10SUB 2 bcl10!SPE 2 bcl10!SCO 2 bcl10!SME 2 bcl10!SGE 2 bcl10!SGN 2 bcl10!STP 2 bcl10SUL 2 bcl10

TAB_AUT

! 1 2 3 4 5 6 7!!!!!-!!!!!!!!!!-!!!!!-!-!!!!!!!!!!-!!--!!550## a9 GEN w g BT NT550## a9 GEN w h NT BT510## a9 GEN w a ET LT510## a9 GEN w b LT ET511## a9 GEN w a ET LT511## a9 GEN w b LT ET530## a9 GEN RT551## a9 GEN w a ET LT551## a9 GEN w b LT ET551## a9 GEN w g BT NT551## a9 GEN w h NT BT

TAB07/ BCL10

! 2 3 4 5 6 7 8 9!-!!!!!-!!!!!-!!!!!-!-!!!!!!!!!!-!!!!!!!!!!!!!!!!!!!!-!-!!!!!1 AUT AUT 100## -wi 02 400## -wi5 0 SEEF

1 AUT AUT 100## -wi 02 400## -wi5 0 SEEF

1 AUT AUT 100## -wi 02 410## -wi5 0 SEEF

1 AUT AUT 100## -wi 02 411## -wi5 0 SEEF

1 AUT AUT 110## -wi 02 410## -wi5 0 SEEF

1 AUT AUT 110## -wi 02 COR## -wi 0 SEEF

TAB20

## SYS D LSys. no. Y E## 1#### D LHeading Y E## 260## D LSub. CSR Y E## 360## D LSub. CSAR Y E## 4#### D LSeen from Y X E## 5#### w g D LBroader term Y X E## 5#### w h D LNarrower term Y X E## 5#### w a D LEarlier term Y X E## 5#### w b D LLater term Y X E## 5#### D LSee also Y X E## 663## D LName Complex SA Ref Y E## 664## D LName Complex SeeRef Y E## 665## D LHistory Reference Y E## 666## D LExplantory Ref. Y E## 667## D LScope note Y E!## 64### a f D LSeries-f Y E!## 64### a t D LSeries-t Y E!## 64### a s D LSeries-s Y E## 7#### D LLink Y E## NT D LNarrower term Y L E## BT D LBroader term Y L Eecs100-M545=BCL01>>

!1 2 3 4 5 6 7 8 9 0 11 2 13 4!!-!!!!!-!-!!!!!!!!!!-!-!-!!!!!!!!!!!!!!!!!!!!-!-!-!!!-!-!!!!!-!## SYS D LSys. no. Y E## 1#### D LHeading Y E## 260## D LSub. CSR Y E## 360## D LSub. CSAR Y E## 4#### D LSeen from Y X E## 5#### w g D LBroader term Y X E## 5#### w h D LNarrower term Y X E## 5#### w a D LEarlier term Y X E## 5#### w b D LLater term Y X E## 5#### D LSee also Y X E## 663## D LName Complex SA Ref Y E## 664## D LName Complex SeeRef Y E## 665## D LHistory Reference Y E## 666## D LExplantory Ref. Y E## 667## D LScope note Y E!## 64### a f D LSeries-f Y E!## 64### a t D LSeries-t Y E!## 64### a s D LSeries-s Y E## 7#### D LLink Y E## NT D LNarrower term Y L E## BT D LBroader term Y L E

edit_doc_999_aut_BCL10.eng

An Example??An Example?? LC changesLC changes

Afro-AmericanAfro-American

toto

African AmericanAfrican American

Using Global ChangeUsing Global Change String substitution in 650 fieldsString substitution in 650 fields

Run in non-update modeRun in non-update mode Check reportCheck report Run in update modeRun in update mode

She may be a madonna, She may be a madonna, but she ain’t no virgin :but she ain’t no virgin :Authority control at Boston Authority control at Boston

CollegeCollege

““Mac” NortonMac” Norton mac@bc.edumac@bc.edu

Pamela PerryPamela Perry

perrypd@bc.eduperrypd@bc.edu