sharepoint online - a bird’s eye view · sharepoint online - a bird’s eye view 15th march 2019....
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SharePoint Online - a bird’s eye view
15th March 2019
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Farm Web
ApplicationsSite
collections Sites Lists &
Libraries Items
How is structured?
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intelogy.co.uk
Farm Web
ApplicationsTenancy SharePoint
OnlineSite
collectionsHubs Sites Lists &
Libraries Items
But what about ?How is structured?
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intelogy.co.uk
But what about ?
Farm Web
ApplicationsTenancy SharePoint
Online Hubs Site
collectionsLists &
Libraries Items
What is an tenancy?
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intelogy.co.uk
What is an tenancy?
Send instant messages
Hold a conference call
Store and share knowledge
Store and share documents
Collaborate with my team
Find a colleague
Share news or announcements
Share a video
Plan my work or tasks
Schedule a meeting
Capture notes and drafts
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intelogy.co.uk
What is ?
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intelogy.co.uk
What are hubs?
… let’s come back to hubs in just a moment
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intelogy.co.uk
What are site collections?
Sites
Site Collection
v v v vv v v v
Site Collections
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So, what are hubs?
v v v vv v v v
Site Collections
Hub
Sites associated with a hub share:
• Consistent logos and colour schemes
• Search results (that the current user has permission to view)
• Top navigation
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What are lists & libraries?
Items
Columns (aka Metadata)
Column types:
• Single line of text
• Multiple lines of text
• Choice (menu to choose from)
• Number
• Currency
• Date and Time
• Lookup (information already on
this site)
• Yes/No (check box)
• Person or Group
• Hyperlink or Picture
• Calculated (based on other
columns)
• Task Outcome
• External Data
• Managed Metadata
So, what are Content Types?
"Content types are essential to our vision of how we’ll continue
to deliver content services innovation in Microsoft 365“
Chris McNulty
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What are items?
• Files
• Items
• Pages
• Tasks
• Events
• Other media files
Document Sets
• Consistent groups of files
• Creating default content
• Sharing metadata between files
Folders
• Very familiar / intuitive
• Hierarchical structure of items
… but aren’t folders bad practice?
• Used extensively by Microsoft
• Support modern ways of working
• Can be used to improve the quality of
your metadata
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How are permissions applied?
Tenancy SharePoint Online Hubs Site
collectionsLists &
Libraries Items
Org-wide Administrators Avoid unique permissions
Define staff permissions
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What is an group?
• Built by the Exchange team
• Security construct
• Shared Calendar
• Centrally managed group of users
• Shared Inbox
• Provides workspaces across Office 365
• SharePoint
• Stream
• Planner
• MS Teams
and potentially even more…
• Yammer • Power BI
However, a Group isn’t an application
• Groups don’t have their own interface
• There isn’t a Group product/client to
open
Groups are the only way to use Teams So what is Microsoft Teams?
• Replacing Skype for Business
• Conference/video calls
• Instant chat
• Intra-team persistent
conversations
• Integrated SharePoint file storage
… well the ‘Teams’ part of Teams
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Should I customise ?
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Robert BathInformation Management & Compliance Practice Lead
Intelogy
Any Questions?