SharePoint Migration Options in 2016

Ben Athawes, Head of SharePoint Platform

@bathawes

Welcome to the Consortium:

SharePoint migration projects…

The end is nigh…

Things have changed quite a bit!

cloud-first mobile-first

Why do people use SharePoint again?

Hosts

9 out of 10 of

2016’s “best

intranets”

78% of the

Fortune 500

Horizontal Portals

Enterprise Content

Management

Business Intelligence and

Analytics Platforms

200k + organisations

50k + partners

According to the Nielsen

Norman Group

An intranet for

Office 365

Agenda

Where are you going? How will you get there?

Where are you going?

Choose your SharePoint

SharePoint

Online

• Microsoft host

and manage it

• Lives in Office

365

SharePoint on-

premises

• 2007, 2010,

2013, 2016 etc.

• You install and

manage it

yourself

• Could be

hosted in IaaS

SharePoint

hybrid

• You have

SharePoint

Online AND

SharePoint

Server

SharePoint Online in Office 365

Combining Office 365 services

SharePoint Server 2016

SharePoint hybrid

Example hybrid “light-up” sequence

What are our clients choosing?

Desired end state Common scenarios

SharePoint Online

Default option for green field deployments

Publishing intranets and team sites

Office 365 Enterprise licenses purchased

SharePoint Server 2016

Heavy on-premises integration (e.g. data warehouses)

Data residency concerns

Incumbent Systems Integrator

SharePoint hybrid

As above, plus:

Long periods of co-existence

Already using SharePoint 2013 or later

How will you get there?

Source environment assessmentContentConfirm compatibility with SharePoint boundaries

Document Information Architecture (sites, folders, permissions)

Ensure you allocate enough time for large repositories!

SolutionsThe majority of farms we assess include Full Trust solutions

Modern SharePoint experiences might look *very* different!

Configuration and IntegrationSome configurations may not be supported natively (e.g.

non-Active Directory user profile data)

Multiple SharePoint Service Applications may need to be consolidated

Choose a migration method

Direct Database AttachOnly available on-premises

Supports content and some services

Automatic upgrade to SP2016 “mode”

Third party toolsAllow SharePoint versions to be “leapfrogged”

Support file shares and third party services

MUCH more flexible than DB-attach

Bespoke scriptsUseful if you know PowerShell

A tool might be more cost effective

Microsoft FastTrack Centre (August 2016)

Free onboarding support For 150+ Office 365 seats

Microsoft provide remote engineering assistance

Services offeredCore and service onboarding

Data migration: SharePoint Online, OneDrive and Exchange

Server-side tools required that use Office 365 Migration API

ConsiderationsLess control over the migration process

Some gaps today – e.g. delta sync for OneDrive for Business

Only file share -> SPO today

FastTrack File Share Assessment Tool (August 16)

Common findings• Files > 2 GB

• Invalid name (" # % * : < > ? / \ |)

• Invalid extension

• File names > 256 characters

• Invalid folder names (e.g. *_Files)

Other useful info• File count

• Folder count

• Maximum file size

Common SharePoint migration challenges

Sandboxed

Solutions

Full Trust

Solutions

Web

Templates

Custom

Pages

Running

WorkflowsLarge Lists

Assessment tools may not warn you about…

Non-AD

profile data

Feature

deprecation

Licensing

changes

Office 365

“sync gaps”

Throttling in

Office 365UX changes

Is that really a SharePoint Doc Library?

General migration considerationsCommunicationsDo people know what Office 365 is, and why their data is moving there? Will training videos help here?

Do staff need to help remediate source data (e.g. file names)? What happens if they don’t?

ContingencyHave you run a pilot migration to iron out the full range of potential issues? What’s your fall back plan?

LogisticsAre there any client-side dependencies (e.g. OneDrive Sync Client)?

How many people or sites can you migrate per batch?

Do you need on-site floor-walkers?

Wrap-up

SharePoint

2007 EOL in

2017

Cloud-first,

mobile-first

Combine

Office 365

services

Start with a

gap analysis

Consider a

migration tool

FastTrack: free

Microsoft

resources

Run pilot

migrations

Involve your

users

Welcome to the Consortium:digital transformation delivered