SharePoint as the Centre of your Digital WorkplaceHow other Office 365 services allow you to deliver what your employees really need

Challenges when breaking out from SharePoint

Connecting services together to deliver what you need

Architecture & Admin

Best Practices

Agenda

Challenges when breaking out from SharePoint

Technology Silos

Co-Creating

Content

Office 365

ProPlus

Plan to deploy

the latest version

of Office

Mail &

Calendar

Exchange

Online

Migrate from

Exchange,

Notes,

Google

Voice, Video

& Meetings

Skype for

Business

Enable meetings,

or move from

your legacy PBX

Enable

teams to

chat and

work

together

Chat-based

Workspace

Microsoft Teams

Sites &

Content

SharePoint

Migrate files,

improve

processes and

revolutionize

your intranet

Enterprise

Social

Yammer

Improve

org-wide

comms and

share ideas

Collaboration Silos

Siloed Apps Friction across applications – multiple logins, difficulty

sharing and discovering information

Shadow IT Incomplete toolset can lead to inconsistent

security, compliance and risk

Wasted TimeContext switching between different apps

drains attention and time

Co-Authoring Content

Chat-based Workspace

Sites & Content Management

Enterprise Social

Mail & Calendar

Voice, Video & Meetings

Collaboration Silos

• Technology-driven projects are not aiming towards the same goal

• The overall value of each technology isn’t maximised

• Your employees don’t know that the services are related

• You need to work hard to deliver a solution that helps people become more productive

Connecting services together to deliver what you need

Breaking down collaboration silos

SharePoint

Teams

Office 365 ProPlus

Yammer

Outlook

Skype

Sites & Content Management

Chat-based Workspace

Co-Authoring Content

Enterprise Social

Mail & Calendar

Voice, Video & Meetings

Complete Collaboration SolutionOffice 365 addresses the breadth of collaboration

needs across your company

Integrated ExperiencesOffice 365 Groups and Graph enable integrated

experiences that facilitate effective collaboration

Security and ComplianceOffice 365 delivers the security, compliance and

manageability required in today’s workplace

Office 365 Groups

At it’s core - a list of members and owners

SharePoint is the foundation for content collaboration

Attached to different Office 365 services

Provisions and provides UI across office 365

User-driven creation and management

Introducing Office 365 Groups

The fabric of Office 365 Groups

Office 365 Groups

Office Graph

Infrastructure

Key benefits

Public by default

Self-service

Sharing to non-members

Context & history

Single definition

Simple to manage

Groups-enabled experiences

Get going quickly with simplified Group

membership managed in Azure AD

Build your site with using rich experiences for

libraries, lists, and pages

Organize content and highlight team news

Access your site on the go with SharePoint

mobile app

SharePoint Online

Microsoft Teams

Chat, content, people, and tools live in a team

workspace.

Teams have quick access to information they need.

Integrated with SharePoint, OneNote, Skype for

Business.

Work with Office and other documents right in the

app.

FPO

FPO

Smarter email and calendaring with Outlook

Stay on top of what matters with a focused inbox

Share OneDrive files easily as cloud attachments

Call attention to critical actions & input with @mentions

Go beyond distribution lists with a group inbox & calendar

Easy onboarding for new members with full group history

Outlook and Exchange Online

Foster open team discussions with the group feed

Tap into collective knowledge with search & discovery

Crowdsource ideas & share best practices across the org

Get the pulse of your company using polls, praise & follows

Drive employee engagement with actionable updates & alerts

Connect with Yammer, the social network for work Yammer

SMS

Which tool to use, when

Outlook Modern distribution lists

YammerCommunities of interest,exec engagement

Microsoft TeamsHigh velocity collaboration

SkypeVideo and voice meetings

SharePointLibrary for shared files

Office 365 Groups Architecture and Admin

Groups Architecture

SharePoint

SharePoint Online AD

Documents OneNote

OneDrive for business

Additional workloads

Workload scenarios

Workload resourcesLocal

directory

Exchange

Conversations Calendar

Group mailbox

Exchange Online AD

IdentityResource URLsOwnersMembers

AAD

Group identity

One identity Azure Active Directory (AAD) is the master

for group identity and membership across Office 365 (Exchange, SharePoint, etc.)

Federated resources O365 services extend with their data

(e.g., conversations stored in Exchange mailbox & documents stored in OneDrive for a group)

Loose coupling Services notify each other of changes to

a group (e.g., creation, deletion, updates)

Using sync from AAD to Exchange Online AD and SharePoint Online AD they achieve reliability if they miss notifications

Groups Management

Admin UI Office 365 admin center

AAD control panel

Office 365 Admin app

Scripted via PowerShell cmdlets Execute against Azure AD as primary

Synchronous notification/update in Exchange/OneDrive

*UnifiedGroup

Create, edit, and delete

Manage single-value properties available on the Group object

*UnifiedGroupLinks

Manage members, owners, and subscriber list

Groups Policy Controls

New-OwaMailboxPolicy –Name “<policy name>” Set-OwaMailboxPolicy –Identity “<policy name>” –GroupCreationEnabled $falseSet-CASMailbox –Identity <user> -OWAMailboxPolicy “<policy name>”

Naming conventions Set on display name during create/change

Blocked word list, pre-/post-fix based on AAD attributes or fixed text

Same policy for DL and Groups

IT admins can override

Group creation permissions Control groups create UI in Outlook web & desktop for

certain or all users through policy

Does not prevent users from using groups

IT can still create groups (managed scenarios)

See Controlling Group Creation

Best Practices

Best Practices for adoption of Groups

Planned adoption works best Determine common use cases that are likely to be appropriate for you

Team Groups and Project-based groups are great examples

Create sample use cases outlining the business problem they solve

Viral adoption may not work Soon there can be many “test” groups or similar

• These will become clutter and may be difficult to clean up

Plan for a group lifecycle from the beginning How will you decommission and remove groups?

Will you enforce a naming convention for groups?

Best Practices for adoption of Groups

Plan to adopt after migration of mailboxes You can use groups without it, but it has hooks into Exchange Online

Create user-facing guidance on scenarios Common use cases are available – you aren’t starting from the beginni

Plan for future Yammer integration Align your Yammer org policies with Office 365 groups for better

longer term integration.

Summary

SharePoint is the center of your digital workspace

Use Office 365 Groups to enable adoption of other services simply and seamlessly

Plan your adoption so that the user-driven creation and management is aligned to the organization goals rather than adopted randomly.

We can help you understand how to best adopt integrate and adopt Groups-based services in your organization

Changing the way the world works