sharepoint as a gov 2.0 platform @ sharepointfest denver
DESCRIPTION
Presented at SharePointFest Denver 2011TRANSCRIPT
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SharePoint as a Gov 2.0 Platform
Dux Raymond Sy, PMP, MVP
Watch video recording http://vimeo.com/24264733
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Twitter: @meetdux #sharepointfest #gov20
Presentation Objectives
¡ In this presentation, you’ll learn how SharePoint is being leveraged as Government 2.0 solutions for citizen empowerment, project transparency, inter-government agency collaboration and public reporting
¡ In addition, you will learn how SharePoint is being leveraged by
¡ VA Beach Public School System
¡ Washington DC Department of Transportation
¡ DOD/VA Interagency Program Office
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Twitter: @meetdux #sharepointfest #gov20
Innovative-e ¡ Inspire, Lead, and Be the Catalyst of Organizational
Transformation
¡ Expertise ¡ SharePoint for Project Management
¡ Project Management for SharePoint
¡ Custom SharePoint Solutions Development
¡ Microsoft Gold Partner
¡ World Class Team ¡ Industry recognized thought leadership – published authors,
instructors, speakers
¡ Seasoned executive management
¡ PMPs, Six Sigma, SOX, ITIL, COBIT, RUP, MSCDs, MVP
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Twitter: @meetdux #sharepointfest #gov20
Dux Raymond Sy, PMP
¡ Managing Partner, Innovative-e, Inc.
¡ SharePoint Server MVP
¡ Author, “SharePoint for Project Management” by O’Reilly Media
¡ For more information, connect with Dux
¡ E-Mail: [email protected]
¡ Twitter: twitter.com/meetdux
¡ LinkedIn: meetdux.com/li
¡ Blog: meetdux.com
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Twitter: @meetdux #sharepointfest #gov20
Agenda
¡ What is Gov 2.0?
¡ VA Beach City Public Schools Portal
¡ DDOT Project Reporting Platform
¡ DOD/VA IPO Work Management Platform
¡ Questions and Answers
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Twitter: @meetdux #sharepointfest #gov20
Government as a Platform
¡ Gov 2.0 aims to make government more efficient, transparent, and responsive to citizens
¡ Simplified Definition of Gov 2.0 http://bit.ly/cX12Ne
¡ Enhance and accelerate the exchange of information between government and citizens
¡ Real-time communication
¡ Accountability reporting
¡ It’ s not about technology but collaborative technology is an enabler, such as:
¡ Social Media, Mashups, Web Services, Data Aggregation
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Twitter: @meetdux #sharepointfest #gov20 See it @ http://bit.ly/bah4N4
Example: MassDOT
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Twitter: @meetdux #sharepointfest #gov20
¡ Most government institutions are already leveraging Microsoft tools
¡ Integration and consistency with existing tools
¡ Low barrier to entry
¡ Adoption
¡ General public adoption to Microsoft tools
Why SharePoint?
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Twitter: @meetdux #sharepointfest #gov20
Example: Virginia DOT Dashboard
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Twitter: @meetdux #sharepointfest #gov20
Example: Recovery.gov
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Twitter: @meetdux #sharepointfest #gov20
Agenda
¡ What is Gov 2.0?
¡ VA Beach City Public Schools Portal
¡ DOD/VA IPO Work Management Platform
¡ DDOT Project Reporting Platform
¡ Questions and Answers
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Twitter: @meetdux #sharepointfest #gov20
¡ Student shared network storage
¡ Shared folder on network
¡ All had rights to all documents
¡ Student work “missing”, changed, deleted
¡ Store and access homework
¡ USB Thumb Drive
The Challenge (Late 2005/Early 2006)
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Twitter: @meetdux #sharepointfest #gov20
¡ Why?
¡ Already using Microsoft tools including WSS
¡ Benefits ¡ Secure online student and teacher storage ¡ Secure online class site ¡ Remote access ¡ Minimal modifications
¡ Class list ¡ Student list ¡ Site usage progress bar ¡ Resetting of passwords
¡ All account creation/management automated
WSS 2.0 Saved The Day
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Twitter: @meetdux #sharepointfest #gov20
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Twitter: @meetdux #sharepointfest #gov20
Agenda
¡ What is Gov 2.0?
¡ VA Beach City Public Schools Portal
¡ DOD/VA IPO Work Management Platform
¡ DDOT Project Reporting Platform
¡ Questions and Answers
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Twitter: @meetdux #sharepointfest #gov20
¡ DoD/VA Interagency Program Office (IPO) acts as the single point of accountability for DoD and VA in the rapid development and implementation of electronic health record systems
¡ It was established by the National Defense Authorization Act (NDAA) for FY2008 mandate
¡ Scope includes personnel and benefits electronic data sharing between DoD and VA
Who is the IPO?
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Twitter: @meetdux #sharepointfest #gov20
¡ The Virtual Lifetime Electronic Record (VLER) project is to provide seamless integration between DoD, VA, and Health Providers to make it a seamless transition when personnel transfer from active duty to veteran status
¡ Project artifacts must have one visible location where all parties can collaborate, create, and access easily
¡ Reporting must be multilevel with “Dashboard” type of data visualizations
¡ Decisions and reporting must be transparent and agreeable to all government and industry participants
¡ The hosting platform is MOSS 2007 Standard and restricted to only out of the box functionality with no access to Central Admin level
The Challenge
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Twitter: @meetdux #sharepointfest #gov20
¡ Why?
¡ Web-based and familiar to many of the participants
¡ Integration with typical artifact tools such as Word, Excel, PowerPoint, Visio, and MS Project
¡ Must be accessible through SSL VPN
¡ Benefits ¡ Single version of the truth and provides traceability ¡ Reporting/Dashboard capable ¡ Quick, Organized, and Standardized Repository ¡ Flexibility to adjust to changing project phases,
processes, and reporting requirements ¡ No special software on the client workstations across
entities
MOSS 2007
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Twitter: @meetdux #sharepointfest #gov20
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Twitter: @meetdux #sharepointfest #gov20
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Twitter: @meetdux #sharepointfest #gov20
Agenda
¡ What is Gov 2.0?
¡ VA Beach City Public Schools Portal
¡ DOD/VA IPO Work Management Platform
¡ DDOT Project Reporting Platform
¡ Questions and Answers
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Twitter: @meetdux #sharepointfest #gov20
¡ DC Department of Transportation (DDOT) needed a publicly accessible solution to provide detailed transparency and accountability reporting to track DDOT construction projects
¡ Traditionally, projects were being managed with various tools and lacked standardized reporting
¡ Microsoft Excel
¡ Microsoft Project
¡ Word
The Challenge
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Twitter: @meetdux #sharepointfest #gov20
¡ Why?
¡ 3 months turnaround
¡ Limited resources
¡ Benefits ¡ Improved efficiency and reduced costs through
portfolio level management of all projects ¡ Greater control over processes to closely monitor
project budget and schedule ¡ Improved data integrity and support ¡ Improved project management consistency and
standardization ¡ Increased communication and transparency
MS Project 2007 + WSS 3.0 + EPMLive + Dundas
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Twitter: @meetdux #sharepointfest #gov20
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Twitter: @meetdux #sharepointfest #gov20
Agenda
¡ What is Gov 2.0?
¡ VA Beach City Public Schools Portal
¡ DOD/VA IPO Work Management Platform
¡ DDOT Project Reporting Platform
¡ Questions and Answers
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Twitter: @meetdux #sharepointfest #gov20
¡ E-Book: Government as a Platform http://bit.ly/aMVvcn
¡ E-Book: SharePoint in Education http://sharepointineducation.com/e-book-v1-0
¡ Article: What Does Gov 2.0 Look Like? http://oreil.ly/cHDBJL
¡ Webcast: What is Gov 2.0? http://bit.ly/aYrCXc
¡ Case Study: Project Transparency Solution for DDOT http://bit.ly/9t2UrO
Resources
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Twitter: @meetdux #sharepointfest #gov20
Questions?
E-Mail: [email protected]
LinkedIn: meetdux.com/li
Blog: meetdux.com
Twitter: meetdux
How did you like the presentation? http://meetdux.com/feedback/
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Thank You!