sharepoint as a gov 2.0 platform @ #nzspc
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Presented at New Zealand SharePoint ConferenceMarch 17, 2011TRANSCRIPT
N E W Z E A L A N D SHAREPOINT CONFERENCE M A R C H 1 6 + 1 7 2 0 1 1
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SHAREPOINT AS A GOV 2.0 PLATFORM Dux Raymond Sy, PMP
Twitter: @meetdux #nzspc
SESSION OBJECTIVES • Learn how SharePoint is being leveraged as Government 2.0
solutions for citizen empowerment, project transparency, inter-government agency collaboration and public reporting
• In addition, you will learn how SharePoint is being leveraged by • VA Beach Public School System
• DOD/VA Interagency Program Office
• Washington DC Department of Transportation
Twitter: @meetdux #nzspc
MEET DUX • Managing Partner, Innovative-e • Microsoft SharePoint Server MVP • Author, “SharePoint for Project Management” by O’Reilly Media • For more information, connect with Dux
• E-Mail: [email protected]
• Twitter: twitter.com/meetdux
• LinkedIn: meetdux.com/li • Blog: meetdux.com
SHAREPOINT AS A GOV 2.0 PLATFORM
• What is Gov 2.0? • VA Beach City Public Schools Portal • DOD/VA IPO Work Management Platform • DDOT Project Reporting Platform • Questions and Answers
Twitter: @meetdux #nzspc
GOVERNMENT AS A PLATFORM • Gov 2.0 aims to make government more efficient, transparent, and
responsive to citizens • Simplified Definition of Gov 2.0 http://bit.ly/cX12Ne
• Enhance and accelerate the exchange of information between government and citizens • Real-time communication
• Accountability reporting
• Collaborative technology is an enabler • Social Media, Mashups, Web Services, Data Aggregation
Twitter: @meetdux #nzspc
MASSDOT
Twitter: @meetdux #nzspc
WHY SHAREPOINT? • Most government institutions are already leveraging Microsoft tools
• Integration and consistency with existing tools
• Low barrier to entry
• Adoption
• General public adoption to Microsoft tools
Twitter: @meetdux #nzspc
EXAMPLE: VIRGINIA DOT
Twitter: @meetdux #nzspc
EXAMPLE: RECOVERY.GOV
SHAREPOINT AS A GOV 2.0 PLATFORM
• What is Gov 2.0? • VA Beach City Public Schools Portal • DOD/VA IPO Work Management Platform • DDOT Project Reporting Platform • Questions and Answers
Twitter: @meetdux #nzspc
THE CHALLENGE (LATE 2005/EARLY 2006) • Student shared network storage
• Shared folder on network
• All had rights to all documents
• Student work “missing”, changed, deleted
• Store and access homework • USB Thumb Drive
Twitter: @meetdux #nzspc
WSS 2.0 SAVED THE DAY • Secure online student and teacher storage • Secure online class site • Remote access • Minimal modifications
• Class list
• Student list
• Site usage progress bar • Resetting of passwords
• All account creation/management automated
Twitter: @meetdux #nzspc
Twitter: @meetdux #nzspc
Twitter: @meetdux #nzspc
Twitter: @meetdux #nzspc
Twitter: @meetdux #nzspc
Twitter: @meetdux #nzspc
Twitter: @meetdux #nzspc
Twitter: @meetdux #nzspc
SHAREPOINT AS A GOV 2.0 PLATFORM
• What is Gov 2.0? • VA Beach City Public Schools Portal • DOD/VA IPO Work Management Platform • DDOT Project Reporting Platform • Questions and Answers
Twitter: @meetdux #nzspc
WHO IS THE IPO? • DoD/VA Interagency Program Office (IPO) acts as the single point of
accountability for DoD and VA in the rapid development and implementation of electronic health record systems
• It was established by the National Defense Authorization Act (NDAA) for FY2008 mandate
• Scope includes personnel and benefits electronic data sharing between DoD and VA
Twitter: @meetdux #nzspc
THE CHALLENGE • The Virtual Lifetime Electronic Record (VLER) provide seamless
integration between DoD, VA, and Health Providers to make it a seamless transition when personnel transfer from active duty to veteran status • Project artifacts must have one visible location
• Reporting must be multilevel with “Dashboard” type of data visualizations
• Decisions and reporting must be transparent and agreeable to all government and industry participants
• The hosting platform is MOSS 2007 Standard and restricted to only out of the box functionality with no access to Central Admin level
Twitter: @meetdux #nzspc
MOSS 2007 • Single version of the truth and provides traceability • Reporting/Dashboard capable • Quick, Organized, and Standardized Repository • Flexibility to adjust to changing project phases, processes, and
reporting requirements • No special software on the client workstations across entities
Twitter: @meetdux #sptechcon #gov20
Twitter: @meetdux #sptechcon #gov20
SHAREPOINT AS A GOV 2.0 PLATFORM
• What is Gov 2.0? • VA Beach City Public Schools Portal • DOD/VA IPO Work Management Platform • DDOT Project Reporting Platform • Questions and Answers
Twitter: @meetdux #nzspc
THE CHALLENGE • DC Department of Transportation (DDOT) needed a publicly
accessible solution to provide detailed transparency and accountability reporting to track DDOT construction projects
• Traditionally, projects were being managed with various tools and lacked standardized reporting • E-mail
• Microsoft Excel
• Microsoft Project
• Word
Twitter: @meetdux #nzspc
MS PROJECT 2007 + WSS 3.0 • 3 months turnaround • Improved efficiency and reduced costs through portfolio level
management of all projects • Greater control over processes to closely monitor project budget and
schedule • Improved data integrity and support • Improved project management consistency and standardization • Increased communication and transparency
Twitter: @meetdux #nzspc
DTAP
SHAREPOINT AS A GOV 2.0 PLATFORM
• What is Gov 2.0? • VA Beach City Public Schools Portal • DDOT Project Reporting Platform • DOD/VA IPO Work Management Platform • Questions and Answers
Twitter: @meetdux #nzspc
QUESTIONS?
• E-Mail: [email protected] • LinkedIn: meetdux.com/li • Blog: meetdux.com • Twitter: meetdux
How did you like the presentation? http://meetdux.com/feedback/
DELIVERING SHAREPOINT SUCCESS Dux Raymond Sy, PMP
THANK YOU!
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