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SharePoint Art of the Possible
May12th, 2008
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Ascentium is an integrated technology and marketing consultancy with a proven track record of building
interactive online solutions and applications that achieve exceptional returns.
Blended Solutions • Marketing & technology integration to boost our customer‟s top-line growth
• Services span from strategy to demand generation, collaboration to infrastructure
• Solutions tailored to customers‟ unique business challenges
Dynamic, high growth company • Privately owned corporation founded in 2001: CAGR – 95%
• Inc 500 list 2005-2007; PSBJ Fast 100 2004-2007
• 2007 $54M Revenue and 500+ people; projecting to double this in 2008 to $100M & 1000 people
• Successfully acquired 8 companies since 2001 with 120 total employees
• Acquired four companies in 2007: CenterLogic (Portland), Invoke Systems (Baltimore),,
Miller White Runkle (Spokane, Atlanta), Artemis (London, UK)
• 10 Offices in: Northwest, SouthWest, SouthCentral, Mid-Atlantic, Public Sector, EMEA
Strength in Execution• 500+ employees with deep expertise
• Microsoft Gold Partner with 7 Competencies
• 6 Microsoft early adopter programs and 4 Partner Advisory Council memberships
• Agile methodologies tailored to customer needs
• CMP VAR Business –Top 500 Technology Integrators in 2007
• 3 WW Microsoft CRM „Pinnacle‟ awards in the past two years
• Deep expertise in CRM, BI, Search, Collaboration, Portals, ECM, Interactive Marketing as well as application & custom development and infrastructure
• Microsoft awards including FY „06 West Region Partner of the Year for Teamwork, FY „07 PacWest GM, Marketing and Competencies, FY ‟08-Q1 Northern Area GM Award for
Partner Excellence
Accountable Partner • Committed to results over the life of customer‟s investment driving incremental results from incremental investments
• Dedicated to long-term customer loyalty
• Strong and extensive partnership with Microsoft and top-tier Microsoft National System Integrator
Who is Ascentium?
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Business Challenges
Organization of Information
• Information structures are nonsensical and scattered
• File Server Shares / Public Folders / Intranet Sites / Personal Hard Drives
• Can't find what you KNOW isout there
• All or Nothing Endeavor
• Can't discover what you DON'T know is out there
• Accessing the right information
• Users require information in different systems
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Business Challenges
Dissemination of Information
• No one knows what's new
• Job-Critical Information / Corporate News / Events
• Notifications are Problematic
• Need to be notified about the things you care about
• Typically get notified on everything and anything
• What is available becomes stale
• Content recreation occurs
• Users lose time
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Business Challenges
Team Collaboration
• Long-term projects
• Content Collaboration
• Event Planning
• Campaign management
• Project Management
• Office / Franchise Geographies
• Centralized Access
Manual approval processes
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Introduction to SharePoint Server 2007
Microsoft Office SharePoint Server 2007 is an integrated suite of server
capabilities that can empower business users to:
Simplify internal and external collaboration
• Enhance customer and partner relationships.
• Provide Ubiquitous Enterprise Search.
• Work when and where you want.
• Personalize operations.
Manage content and processes
• Control documents through detailed, extensible policy management.
• Centrally store, manage, and access documents across the enterprise.
• Simplify Web content management.
• Extend business processes across the organization.
Improve business insight
• Present business-critical information in one central location.
• Quickly connect people with information.
• Share business data broadly while helping to protect sensitive information.
• Unlock business data.
• Take advantage of your unstructured business networks to drive better decisions.
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Business
Intelligence
Microsoft Office SharePoint Server 2007
Collaboration
Search
PortalBusiness
Forms
Platform
ServicesWorkspaces, Mgmt,
Security, Storage,
Topology, Site Model
Content
Management
Server-based Excel spreadsheets and data
visualization, Report Center, BI Web Parts,
KPIs/Dashboards
Integrated document management, records
management, and Web content management with
policies and workflow
Rich and Web forms based front-
ends, LOB actions, enterprise
SSO
Docs/tasks/calendars, blogs, wikis, e-mail integration,
project management “lite”, Outlook integration,
offline docs/lists
Enterprise scalability,
contextual relevance, rich
people and business data search
Enterprise Portal template, Site Directory, My Sites, social networking,
privacy control
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Microsoft Office SharePoint Server 2007
Collaboration
Collaboration
Platform
ServicesWorkspaces, Mgmt,
Security, Storage,
Topology, Site Model
Docs/tasks/calendars, blogs, wikis, e-mail integration,
project management “lite”, Outlook integration,
offline docs/lists
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Empower Teams Through WorkspacesCommon infrastructure to meet a variety of business needs
Support diverse team structuresacross organizations
Serve variety of authoringand information sharing styles
Secure informationand control data integrity End-user tools for workflow
and data-driven applications
Keep workgroups informed, accessible, and accountable
Collaboration
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A few things our consultants have done with SharePoint 2007…
1. "Request a Bid" and "Contact Us" workflow and
forms web applications
2. 2008 Olympics Portal
3. 2012 London Olympics Portal
4. Authorization for Capital Expenditure
5. Banking Merger and Acquisition, Commercial and
Real Estate Portal
6. Best Bets Survey System to optimize corporate
search system
7. Board Member Portal
8. Budget Planning, Project Planning and Risk
Tracking
9. Budget, Planning and Forecast Portals
10. Business And Permitting Portal
11. Case Studies Portal
12. Charitable Giving Internet Portal
13. Christian Outreach Portal
14. Community and Police Portal
15. Computer Gaming Internet Portal
16. Conference Room Information and Booking
System
17. Conservation Site for Citizens, Teachers,
Students, Business and Government Leaders
18. Corporate Communications tool with task
management and compliance
19. Corporate Forms and Workflow Portal
20. Corporate Initiatives and Goals Site
21. Corporate Jet Booking System
22. Customer Satisfaction Portal
23. Electronics Manufacturer Partner Portal
24. Employee On-boarding with employee security
25. Engineering Knowledge-Base
26. Enterprise Federated Corporate Search Portal
27. Enterprise Search for thousands of documents on
Manufacturing Plant Information
28. Equipment Modification Checklists
29. External Company News Portal
30. Fetch My Freight Portal
31. Food Manufacturer Recall and Alert Portal
32. Global Corporate Communication and Compliance
Portal
33. Global Health Charity Portal
34. Government Jobs Portal
35. Growth Management and Expansion Portal
36. Hot Topics Site
37. Incident Logging, Tracking, Reporting
38. In-Stock Excellence Workflow and Collaboration
Portal
39. Insurance Claim Processing
40. Insurance Company Intranet Portal
41. Internet Banking
42. Internet Manufacturing site with content
management and Search engine optomization
43. Internet Site with Web analytics
44. IS Project Management Site
45. IS System Status Dashboard
46. IT Change Management workflow, forms and portal
47. Joint Venture Extranet Portal
48. Land Management Portal
49. Learning Disabilities Portal
50. Legal Matter Management Portal
51. Local to Corporate Office Fax Reducing
Communications Sites
52. Locate a Manufacturing Plant and Relevant
Industry Web Application
53. Mail Room Automation Portal
54. Manufacturing Company Partner Portal
55. Maps Portal
56. Marketing Project Management
57. Medical Careers Portal
58. Medical Collaboration Center
59. Medical Company Portal with forms, workflow and
project management
60. Medical Employee Center
61. Medical Information Center
62. Medical Work Center
63. Meetings and Events Internet Portal
64. Member Directory
65. Merchandising Plan-o-Gram Application
66. New Hiring On-boarding
67. Payroll and ADP Integration Portal
68. People Finder
69. PR, Legal and Executive Team Portals
70. Press Room Portals
71. Process Improvement Portal
72. Product Look Up Application
73. Product/ price look up tool
74. Project and Vendor Management Portal
75. Promo Central - marketing and pricing info
76. Promo, Coupon and Ad Internet Site
77. Public Health Outreach Portal
78. Public Utilities Customer Bill Paying Portal
79. Recreation, Conservation, Environmental
Research and Nature Info Portal
80. Retail Corporation Executive Dashboards and
Scorecards
81. Retail Standard Operating Procedures
82. Review Cycle Process Portal
83. Rich Customer Search on Internet Site and
Marketing Authored Content Management
84. School District Student Portal for viewing grades,
homework and other school related information
personalized to individual students, schools and
parents
85. Self Service Competitive Intelligence Portal
86. Six Sigma - Lean Manufacturing Executive BI
Portal
87. Software Company Collaboration and Workflow
Portal
88. Standard Operating Procedure Portal
89. Supply Chain Portal
90. Time card edit tools
91. Tips and Best Practices Portal
92. Trust Land Revenue Portal
93. United States Air Force Senior Office Task
Management
94. Voice of the Customer Feedback Site
95. Watchdog and Compliance Portal
96. Worldwide Corporate
97. Citizen Portal and Business Intelligence Platform
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BlogsCollaboration
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Wikis
Collaborative authoring
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Collaboration
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Microsoft Office SharePoint Server 2007
Portal Solutions
Portal
Platform
ServicesWorkspaces, Mgmt,
Security, Storage,
Topology, Site Model
Enterprise Portal template, Site Directory, My Sites, social networking,
privacy control
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Customer pains on information management are twofold
BillG on Search and Information Management at 2006 CEO Summit
“The problem, really, is twofold.
The first is information overload. Faced with the endless deluge of
data... how can we hope to keep up? … how can we stay focused on the
tasks that are most important..?
The other problem is… information underload. We’re flooded with
information, but that doesn’t mean we have tools that let us use the
information effectively.”
Portal
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SharePoint – A single platform for getting the right
information, to the right people at the right time.Portal
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PortalPortal
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My Site: External View
Promote expertise and build communities within your organization
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Portal
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My Site
Personal view
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RSS feeds
Colleague Tracker
External web parts
Calendar schedule
Portal
Microsoft Office SharePoint Server 2007
Enterprise Search
Search
Platform
ServicesWorkspaces, Mgmt,
Security, Storage,
Topology, Site Model
Enterprise scalability,
contextual relevance, rich
people and business data search
Grow and Extend Your Search Solution
Connect to your information and business applications
Connect to Microsoft and non-Microsoft repositories
Use Indexing for “intelligent” connections
Use Federated Search for quick & easy connections
People and expertise
External web sites andsubscription services
Line-of-business systemsand structured data sources
Web sites, file shares, Notes,Exchange , SharePoint, Documentum, FileNet
Search
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Better Search Results
Tabbed interface
Query hit
highlighting
“Did you mean?”
query correction
Alerts on
search results
Search
Locate people and experts Search
Refine by
common
properties
View results by
social distance
RSS feeds to
stay up to date
on this result
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Search
Microsoft Office SharePoint Server 2007
Content Management
Platform
ServicesWorkspaces, Mgmt,
Security, Storage,
Topology, Site Model
Content
Management
Integrated document management, records
management, and Web content management with
policies and workflow
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ECM Sub-Capabilities
Web Content Management
Enterprise Records
Management Document
Management
Search
Enterprise Content Management Sub-Capabilities
Content
Management
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ECM Sub-Capabilities
Web Content Management
Enterprise Records
Management Document
Management
Search
Enterprise Content Management Sub-Capabilities
Content
Management
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Scalable Document Repositories
Manage large
document sets
with treeview
Search for
documents
through metadata
Manage document
approval with
integrated workflow
Establish
enterprise-
approved content
types
Content
Management
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Capturing Rich Metadata
Define required
metadata in
content type
definition
Customizable
Document
Information panel
based on InfoPath
technology
Capture meta data
as part of
authoring process
Content
Management
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Workflow
Purchasing & Supplier ManagementAcquisition Planning
E-Procurement
Global Supply Chain Management
Inventory Management
Requisition Processing
RFP/RFQ Automation
Services Selection & Purchasing
Sourcing Process Management
Spend Management
Strategic Sourcing
OperationsLegal Discovery
Activity Management
Claims Management
Contract Management
IT Service Management
SalesContract Renewal
Customer Tracking
Proposal Management
FinanceBilling
Capital Acquisition
Collaborative Budgeting
Collections
Compliance for Financial Services
Expense Approval
Internal Audit
Purchase Request
Regulatory Reporting
Travel Request
Human ResourcesEmployee On-Boarding
Employee Exit Interview/Off-Boarding
Human Capital Management
Performance Review
Personnel Training
Recruiting
Travel/Vacation Request
Content
Management
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ECM Sub-Capabilities
Web Content Management
Enterprise Records
Management Document
Management
Search
Enterprise Content Management Sub-Capabilities
Content
Management
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Records ManagementBusiness Benefits
Satisfy compliance requirements
Reduce costs of retrieving information for legal discovery
Reduce risk legal liability
Content
Management
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Records Center
Store all corporate records according to policy
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Content
Management
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Information Management Policies
Define policies according to business requirements
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Configurable expiration action
Track audit and expire content
Content
Management
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ECM Sub-Capabilities
Web Content Management
Enterprise Records
Management Document
Management
Search
Enterprise Content Management Sub-Capabilities
Content
Management
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Publish Web Content
Simplify publishing process
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PRDirector
Built-in review/approval
workflow
Content
Template
Press Release
Separation of content and presentation
Production Server
Internet Site
Sitevariations
PRManager
Content
Management
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Content Author (Scientist, officer, administrator, etc) includes Word doc
or text file with article content, links to pictures, etc
Driving Directions
Links to supporting
files
Related links to post on web page
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Lake Washington School DistrictContent
Management
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Avista UtilityContent
Management
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Microsoft Office SharePoint Server 2007
Business Forms
Business
Forms
Platform
ServicesWorkspaces, Mgmt,
Security, Storage,
Topology, Site Model
Rich and Web forms based front-
ends, LOB actions, enterprise
SSO
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Business
Forms
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Form DesignBusiness
Forms
Business
Intelligence
Microsoft Office SharePoint Server 2007
Business Intelligence
Platform
ServicesWorkspaces, Mgmt,
Security, Storage,
Topology, Site Model
Server-based Excel spreadsheets and data
visualization, Report Center, BI Web Parts,
KPIs/Dashboards
Business Intelligence Defined
Business Intelligence covers a broad category of
applications
and technologies for gathering, storing, analyzing,
sharing and
providing access to data, to help enterprise users make
better business decisions.
-- Gartner
Business
Intelligence
BI Solutions and Tool-sets
Balanced Scorecard
Performance Dashboard
ReportsVisualization / AnalyticsScorecards
Parameterized
Static
Strategic Tactical Operational
Business
Intelligence
A Day in the Life…
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“Too often we're not on the same page”
“I spend so much time fighting fires it's hard to get my work done”
“Meeting? I don't have time for another meeting...”
“By the time I find out the issue, it's already a big fire, if only I knew about it
sooner”
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City Dashboards
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Ascentium Confidential | 10-Sep-08 | Page 82
How we work – the keys to a successful MOSS project
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Business
Intelligence
Microsoft Office SharePoint Server 2007
Collaboration
Search
PortalBusiness
Forms
Platform
ServicesWorkspaces, Mgmt,
Security, Storage,
Topology, Site Model
Content
Management
Server-based Excel spreadsheets and data
visualization, Report Center, BI Web Parts,
KPIs/Dashboards
Integrated document management, records
management, and Web content management with
policies and workflow
Rich and Web forms based front-
ends, LOB actions, enterprise
SSO
Docs/tasks/calendars, blogs, wikis, e-mail integration,
project management “lite”, Outlook integration,
offline docs/lists
Enterprise scalability,
contextual relevance, rich
people and business data search
Enterprise Portal template, Site Directory, My Sites, social networking,
privacy control