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SharePoint 2013 Hybrid Scenarios That Make Sense

Optimize Your SharePoint & Office 365 Investment

Agenda

• Who is Perficient

• What is SharePoint Hybrid

• SharePoint Online strengths

• Workloads well suited for cloud

• Best practices

• Examples in the wild

• Questions & Answers

Perficient is a leading information technology consulting firm serving clients throughout

North America.

We help clients implement business-driven technology solutions that integrate business

processes, improve worker productivity, increase customer loyalty and create a more agile

enterprise to better respond to new business opportunities.

About Perficient

• Founded in 1997

• Public, NASDAQ: PRFT

• 2013 revenue ~$373 million

• Major market locations throughout North America

• Atlanta, Boston, Charlotte, Chicago, Cincinnati, Columbus,

Dallas, Denver, Detroit, Fairfax, Houston, Indianapolis, Los

Angeles, Minneapolis, New Orleans, New York City,

Northern California, Philadelphia, Southern California, St.

Louis, Toronto and Washington, D.C.

• Global delivery centers in China, Europe and India

• >2,100 colleagues

• Dedicated solution practices

• ~85% repeat business rate

• Alliance partnerships with major technology vendors

• Multiple vendor/industry technology and growth awards

Perficient Profile

BUSINESS SOLUTIONS

Business Intelligence

Business Process Management

Customer Experience and CRM

Enterprise Performance Management

Enterprise Resource Planning

Experience Design (XD)

Management Consulting

TECHNOLOGY SOLUTIONS

Business Integration/SOA

Cloud Services

Commerce

Content Management

Custom Application Development

Education

Information Management

Mobile Platforms

Platform Integration

Portal & Social

Our Solutions Expertise

Our Microsoft Practice

Presenters

Matt Barman is a client director in

Perficient's Microsoft practice. Matt has

extensive experience across

technology consulting and in recent

years has focused on SharePoint and

cloud-based solutions. He leverages

his experience in project management

and business analysis to identify and

plan complex technology projects

based on sound business decisions.

Jason Bell is a senior solution

architect in Perficient's Microsoft

practice. Jason leads SharePoint

2013 client engagements with a

focus on SharePoint Online and has

25 years of experience in industries

including healthcare, utilities,

financial services, telecom, legal,

and all levels of government.

Our Microsoft Expertise

Perficient’s Microsoft National Business Unit has a

strong partnership with Microsoft and is one of their

premier partners. We have tremendous investment in

all Microsoft technologies:

• 12+ years of experience

• 450+ industry-leading consultants

• 500+ launched sites

• 520,000+ hours

• 40+ sites on SharePoint 2013

Deep experience in SharePoint 2013:

• Experience with complex, global customers

• Full life-cycle implementations

• Strategy & business value assessment

• User-centered design approach

• Social collaboration & integration

• Architecture & enterprise security

• Implementation & production support

Methodology

Approach to Problem Solving

Start With the Need:

• Get the user to tell you the problem, not the solution

• Easy to jump into the technology, but don’t

• If you cannot explain why a user is asking for this, then you don’t know enough

Eliciting Requirements:

• Requirements can start only after you understand the needs

• When you hear “requirements” it’s hard not to think about this big, formal list

• Think of real people doing real things – personas and scenarios

• No one format is correct

• Use tools to help capture and validate the requirements with the users

Methodology

Solving Problems with Consistency

Waterfall

• Good for estimation when you need to know how long and how much

Ongoing Management Strategies

• Evolution of a solution is just as important as its construction

Agile

• Good for ongoing evolution of products

• Requires constant communication with users

SharePoint Hybrid

A hybrid SharePoint deployment can prove to be a useful deployment

scenario when looking to run certain workloads in SharePoint Online, but

maintain others running in a SharePoint on-premises deployment as part of a

longer term migration strategy or otherwise.

Microsoft has three topologies for SharePoint hybrid solutions:

– One-way outbound

– One-way inbound

– Two-way bidirectional

What is SharePoint Hybrid?

SharePoint Hybrid Options

One-way outbound topology

MICROSOFT DATA CENTER INTERNET INTRANET

SharePoint Online CANNOT QUERY SharePoint Server

2013

SharePoint Online

Site collection

Search portal: Local search results ONLY

Search: One-way outboundBCS: Not supportedDuet: Not supported

SharePoint Server 2013 CAN QUERY SharePoint

Online

Primary web application

Search portal: Local + Remote search results

Outbound

Inbound

Office 365 Tenant SharePoint Server 2013

Local Local/Remote

From on-premises: On-premises SharePoint

Server 2013 users can see both local and remote

search results.

From SharePoint Online: Users of the SharePoint

Online Search portal can see only local results.

The on-premises SharePoint Server 2013

farm connects to SharePoint Online.

SharePoint Hybrid Options

One-way inbound topology

From on-premises: On-premises SharePoint

Server 2013 users can see only local search

results.

From SharePoint Online: Users of the

SharePoint Online Search portal can see both

local and remote results.

MICROSOFT DATA CENTER INTERNET INTRANET

SharePoint Online CAN QUERY SharePoint Server

2013

SharePoint Online

Site collection

Search portal: Local search results ONLY

Search: One-way inboundBCS: SupportedDuet: Supported

SharePoint Server 2013 CANNOT QUERY

SharePoint Online

Primary web application

Office 365 Tenant SharePoint Server 2013

PERIMETER NETWORK

Reverse proxy

CUSTOMER NETWORK

Outbound

Inbound

Local

Search portal: Local + Remote search results

Local/Remote

SharePoint Online connects to an on-

premises SharePoint Server 2013 farm

through a reverse proxy device.

SharePoint Hybrid Options

Two-way (bidirectional) topology

From on-premises: On-premises SharePoint

Server 2013 users can see both local and remote

results.

From SharePoint Online: Users of the

SharePoint Online Search portal can see both

local and remote results.

Extranet users: If you configure extranet

authentication services, extranet users can log in

remotely with an on-premises Active Directory

account and use all available hybrid functionality.

The on-premises SharePoint Server 2013

farm connects to SharePoint Online.

SharePoint Online connects to an on-

premises SharePoint Server 2013 farm

through a reverse proxy device.

MICROSOFT DATA CENTER INTERNET INTRANET

SharePoint Online

Site collection

Search: BidirectionalBCS: SupportedDuet: Supported

Primary web application

Office 365 Tenant SharePoint Server 2013

PERIMETER NETWORK

Reverse proxy

CUSTOMER NETWORK

Outbound

Inbound

Search portal: Local + Remote search results

Local/Remote

Search portal: Local + Remote search results

Local/Remote

Considerations

Hybrid is two SharePoint farms, which raises numerous issues to be considered:

• Global navigation

• Social disconnect

• Followed on-premises content is not surfaced in the cloud

• Activity does not span both environments

• Branding

• Taxonomy and managed metadata

• Content type syndication

• Custom line of business apps

What Does This Mean?

Ideal Cloud Workloads

Where is the Right Place to Start?

SharePoint Online is ideal for these workloads :

• Collaboration

• Partner Access License (PAL)

• Information Rights Management

• Email

• Unstructured Data

• OneDrive

• Yammer

Best Practices

What is Being Done in the Market?

Leverage what is ideal for SharePoint Online :

• Use Yammer

• Collaborate internally and externally

• Leverage the flexibility of the PAL

• Secure your information with IRM

• Move Unstructured Data to OneDrive

Best Practices

Leverage the Power of SharePoint Search

Surface content from On-Premises Surface content from Online

Best Practices

Surface Content

Leverage the power of SharePoint search :

• Surface OneDrive content

Case Study

Global Medical Equipment Manufacturing Company

Client background:

• Existing investment in both SharePoint on-premises and Office 365

• Global organization with heavy compliance needs

Client goals:

• Keep internal content contained and more formally regulated

• Open up solution for collaboration both internally and externally

• Make systems complimentary to each other but still distinct

Hybrid solution:

• Keep internal communications within a tightly managed on-premises instance

• Enable collaboration through SharePoint Online and OneDrive

• Hybrid search of both online and on-premises

• Create custom web parts to surface specific content from other system to improve

the user experience

Case Study

Global Manufacturer and Service Provider

Client background:

• Extensive use of SharePoint throughout the enterprise

• Wide adoption and acceptance

Client goals:

• Collaborate internally and externally

• Secure information with IRM

• Leverage new features of search

Hybrid solution:

• Move collaboration into SharePoint Online

• Move unstructured data into OneDrive

• Leverage search of both online and on-premises

The Modern Data

Warehouse – A Hybrid

Story

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