March 2013

Using ShareFile

Darren Sandbachdarren.sandbach@thefa.com

FA Learning

TheFA.com

Using Sharefile

Contents1 About ShareFile2 Your username and

password3 Accessing ShareFile

from a PC4 Accessing ShareFile

from an

About ShareFile

• Sharefile is an online, legal file sharing service

• From it, FA Learning can securely distribute course materials to course candidates

• Access is granted on an individual basis, and you will have the ability to download, upload or otherwise utilise content depending on what’s appropriate

• Sharefile is more secure than Dropbox, and is provided by Citrix – a large, multi-national networking company

About ShareFile

• ShareFile can be accessed in 3 ways:• Via your web browser• Via a Windows PC application• Via an iPad app

• For this guide we will not be covering use of the Windows PC application – it has proven difficult to install on work PCs and seems to have some issues.

• The iPad app has some restrictions on upload capabilities in comparison to the web browser version

• We will set up your account with ShareFile here, using the email account that our course coordinator has on record for you

• You will receive an invite to that email address, which will come from “Darren Sandbach <mail@sf-notifications.com>”

• This will have your username and a temporary password in the message

• The first time you log in, you will be prompted to change your password. The temporary one will not work once you’ve done this

Your username and password

Accessing ShareFile from a PC

• Load up your internet browser. This should be an up to date version of Internet Explorer, Safari, Google Chrome or Mozilla Firefox.

• Go to the following web address:• http://thefa.sharefile.com

• This will take you to the screen on the following slide

Accessing ShareFile from a PC

Accessing ShareFile from a PC: ShareFile login screen

• Enter the email address you received the invite on in the “Email” field

• Enter your password in the “Password” field.• If it is your first time logging in, this will be the

password in the email• If you have previously logged in, you will have

updated this.• If you have forgotten your password, click “Forgot

password?”. You can only recover a password to the email address registered with the site.

• Click the “Login” button

Accessing ShareFile from a PC

• If it’s your first time logging in, you will be prompted to change your password.

• Do so. Your temporary password will no longer work.

• Depending on what files and folders you have access to, you will see a different list of available ones.

• Most of your folders will be available under “FA Learning”. To get to the top level, click “Folders”.

Accessing ShareFile from a PC

Accessing ShareFile from a PC: Click “Folders” to get to the home page

Accessing ShareFile from a PC:Click “FA Learning” to view all folders you have access to

Accessing ShareFile from a PC:To download a file, click the link

Accessing ShareFile from a PC:Uploading files

• You can only upload to folders where we have allowed you to. These will normally be called “Uploads”

• This is a secure and safe way for you to share information with FA Learning

• Other candidates will not normally be able to see these files unless we have told you otherwise.

Accessing ShareFile from a PC: Click the “Upload file” button

Accessing ShareFile from a PC:Choose the files you wish to upload

Accessing ShareFile from a PC:Click “Upload files” to upload them

Accessing ShareFile from an iPad

You should only do this once you’ve logged in to the PC/web version and set a new password

Accessing ShareFile from an iPad: Download the ShareFile app from the AppStore

Accessing ShareFile from an iPad:Launch the app by pressing the icon

Accessing ShareFile from an iPad:Select “Add Account”

Accessing ShareFile from an iPad:Enter your email address

Accessing ShareFile from an iPad:Enter your password (not the temporary one)

Accessing ShareFile from an iPad:Select your account from the list

Accessing ShareFile from an iPad:Select “FA Learning” to view the folders you are able to

Accessing ShareFile from an iPad

• Select folders to navigate through those available to you.

• Select a file to view a preview

• Select Download (at the bottom) to load it on your iPad and to view a hi-res version

• Select the back arrow in the top left to go back to other folders

• Select the upload button on the bottom left to upload files from your iPad.

• You can only do this in “Uploads” folders you can see

• You can only upload photos and videos from your iPad

Accessing ShareFile from an iPad