share registration for company secretaries by company secretaries

Share Registrar and Receiving Agent Services

Share Registrars The role of the share registrar

Maintaining the shareholders register Communicating with shareholders General meetings

Share Registrars Maintaining the register

Share issues Placings Public offers Rights issues

Transfers Changes of address, probate, name changes CREST electronic sub-register, daily reconciliation Beneficial ownership, s.212 Reports Dividends

Share Registrars Communicating with shareholders

Routine enquiries Helpline during new issues Mailings

Share Registrars General Meetings

Mailing notices and circulars Processing proxies Registering attendees Scrutineering Poll votes

Share Registrars Appointing a Share Registrar

Required at the outset because of the need for:-

CREST compliance (AIM and PLUS requirement) Receiving agent to process applications, money laundering

verification, commission payments

Required on an on-going basis because:-

Increased volume of transactions Communications with shareholders Conduct of meetings

Share Registrars Summary

The Share Registrar’s role is to maintain the shareholders’ register, communicate with shareholders and assist with the convening and holding general meetings.

AIM and PLUS companies need a CREST compliant Share Registrar and a Receiving Agent for new issues.

The Share Registrar has a pivotal role during the course of any offer providing vital feedback to the sponsor and Company regarding the take up of the offer and source of funds.