SHARE Presentation to the

Information Technology Commission

SHARE/DWS Grants Pilot ImplementationSteven Yore

SHARE System Manager

March 3, 2010

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Agenda

SHARE Grants Insight Insight Findings Insight Recommendations DWS Grants - an Enterprise Project Next Steps Q&A

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SHARE Grants/Project BillingInsight An Insight is a comprehensive business

strategy development program in which PeopleSoft experts work with Users to identify the critical objectives and challenges in a business process.

Participating agencies included: NMED, EMNRD, HSD, DOH, DFA, PED, DWS, DHSEM, DPS, DOT, and CYFD.

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SHARE Grants/Project Findings Grants Module is not used consistently across

the SoNM agencies and departments. Agency business process were not reviewed

and modified after implementation. Agencies use many different processes outside

of the Grants module to track and manage grants.

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Grants/Project Functionality inSHARE

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SoNM use of Grants/ProjectsFunctionality

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Recommendations

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Recommendations

88

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DWS Grants – An Enterprise Project MOU between DWS and DoIT signed. All business process configuration in SHARE will

be done within an enterprise framework. DWS will be one of the pilots for the

Grants/Project initiative. Lessons learned at DWS will be used to create a

cookbook to move forward.

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Next Steps

DWS is presently moving forward with a DWS specific needs assessment.

DWS is in negotiation with DLT/Oracle on Professional Services agreement.

DWS Reed act funding, due to expire 6/30/10, is most likely being extended.

Go Live 10/30/10.

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Questions and Answers

Thank you