share points governance v2 0
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The Evolution of SharePoint Project GovernanceLessons Learned and Best Practices for TodayTRANSCRIPT
The Evolution of SharePoint Project
Governance
Presented by
Ant Clay (21apps) & Tim Cermak (Innovative-e)
Lessons Learned and Best Practices
for Today
@Soulsailor @timcermak #SPExecs
Presentation Objectives
What SharePoint Governance Used to
Mean
Governing IT
Governing Information
What SharePoint Governance Means
Today
Governing People’s Practices
Governing Project Information
Part 2: The Evolution of SharePoint Project
Governance
Governing the Business
Governing and Strategy
@Soulsailor @timcermak #SPExecs
Meet Ant
Chief Strategy Officer, 21apps
An Innovation Games® Qualified Instructor, Trained
Facilitator, Tummeler and one of a new breed of
SharePoint 'business technology consultants'.
Working with clients to innovate and align technology
investments to organisational outcomes whilst changing
the way they work through facilitation, visualisation,
Serious Games and organisational storytelling.
Connect with Ant
@Soulsailor
@Soulsailor @timcermak #SPExecs
Meet Tim
Managing Partner PPM, Innovative-e
Project Management Professional and Microsoft Project V-TSP
Specialize in Project, Program, Portfolio Management (PPM)
Practice and Technology Solutions
Connect with Tim
@timcermak
@Soulsailor @timcermak #SPExecs
About Innovative-e
Focused on maximizing SharePoint and Microsoft Project technologies to help
clients deliver business value and organizational success through
Consulting
Mentoring
Custom Solutions Development
Training
Support
Recognized thought leaders in the SharePoint and
Project Management communities
For more info: http://innovative-e.com
@Soulsailor @timcermak #SPExecs
About 21apps
Inspiring people to change the way they work
Focused on aligning technology projects to organisational goals and maximizing
the business value delivered for our clients SharePoint and collaboration platforms
through:
Consulting
Mentoring
Training
Specializing in Governance, Requirements, IA and Cultural Change
Recognized thought leaders in the SharePoint, Social Business and Serious Games
communities
For more info: http://www.21apps.com
@Soulsailor @timcermak #SPExecs
Share Roundtables
http://www.shareconference.com/us
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The 5 Deadly Sins
Failing to educate and engage executives
IT leadership abdicating responsibility for information architecture and road
mapping
Treating governance as a one-time event
Treating user adoption & training as an after thought
Underestimating human resource implications
@Soulsailor @timcermak #SPExecs
What SharePoint Governance Used to
Mean
General IT Governance
Adequate Information Governance
Governance as one-time event (SharePoint)
A large, often ignored document
Divergent thinking across the organisation
SharePoint Celery
@Soulsailor @timcermak #SPExecs
What SharePoint Governance Means Today
You can’t download a version of the governance and edit to your desire
It’s not just a document, it is also the way things should be done
Governance Boards
Signposts
Centre of Excellence / SharePoint Tummeler
Multiple lifecycles simultaneously within technology stack
Inflicting or Encouraging Change:
Governing Human Practices and Work Habits
Governing ‘The Work’: Projects
The 21apps “5 Pillars of SharePoint Governance”
@Soulsailor @timcermak #SPExecs
Part 2: Threading Technical Platform with
the Business
Start with “WHY?”
Balance and Leverage
Organic Results
Measurable and Traceable
Can an organization move from the antiquated form of SharePoint
governance to a modern form of SharePoint governance that provides
true business value?
@Soulsailor @timcermak #SPExecs
Part 2: Who? … What?
Defined and implicit roles
Ownership
Engagement and Education
Alignment to Organisational Vision and Goals
Governing the Business
@Soulsailor @timcermak #SPExecs
Part 2: Enforcement vs. Empowerment
Approach
Cultural approach for success
External factors (market, compliance, etc.)
Strategic alignment
Ongoing
Scale, adopt realize
Integrated and supported
Funded: Tied to Bottom-line
Facilitation versus Analysis
Governing the Strategy
@Soulsailor @timcermak #SPExecs
Looking Ahead -- Additional Strategies
Start with the 21apps “Governance Kickstart” Service
Look outside the IT domain to help you change the way you work
Engage a “SharePoint Tummeler” for ongoing adoption and value
Consider Innovation Games® techniques for your workshops
@Soulsailor @timcermak #SPExecs
Innovative-e Resources
A Practical Framework for SharePoint Metrics
5 Reasons Why Executive SharePoint Ignorance is Not Bliss
Three Tips for Securing Executive Buy-In When Implementing SharePoint
How to Prioritize Business Needs When Implementing SharePoint
@Soulsailor @timcermak #SPExecs
21apps Resources
Governance 3.0
www.21apps.com/governance/sharepoint-governance-3-0/
Video: The 5 Pillars of SharePoint Governance
www.21apps.com/governance/video-the-5-pillars-of-sharepoint-governance
The Missing Link in all SharePoint Projects
www.21apps.com/sharepoint/the-missing-link-in-all-sharepoint-projects
SharePoint Serious Games in the Wild
www.21apps.com/innovation-games/sharepoint-serious-games-in-the-wild
@Soulsailor @timcermak #SPExecs
Innovative-e Special Offers
Get 25% off when you register with the code “EXEC2012” by [date] for our
90 minute, online session:
“Executive Briefing: Empowering Your Organization with SharePoint”
Contact us to get 15% off our empowerment programs around:
Executive Briefing
Eduneering
SharePoint EASY
@Soulsailor @timcermak #SPExecs
21apps Special Offers
Contact us by 4th May 2012 for 15% off of our “Governance Kickstart”:
www.21apps.com/what-we-do/governance-kickstart
Contact us by 4th May 2012 for 15% off of our “Requirements Kickstart”:
www.21apps.com/what-we-do/sharepoint-requirements-kickstart
Download our free eBook – The ROI of SharePoint Social Features
(Measuring the Intangible)
www.21apps.com/governance/roi-of-sharepoint-social-features
@Soulsailor @timcermak #SPExecs
Don’t Miss These Webcasts
5 Risky SharePoint Training Temptations, Apr 27, 2012 at 2 pm EST
5 Risky SharePoint Human Resource Temptations, May 23, 2012 at 2 pm EST
Executives Beware: 5 Risky SharePoint Temptations for Executives, Jun 21, 2012 at
2 p.m. EST
@Soulsailor @timcermak #SPExecs
Questions?
@timcermak
@Soulsailor
Thank You
for Attending
http://innovative-e.com
http://www.21apps.com