setting up a gmail account & email safety patrick therrien technology & education training...
TRANSCRIPT
Setting up a Gmail Account & Email Safety
Patrick Therrien
Technology & Education Training Specialist
Email Basics Send & receive digital
messages and content over the internet
Productivity Tool Calendar Address book
Web-based email can be accessd anytime & anywhere
Email Addresses
Format: Username @ Provider’s domain Ex. [email protected]
Free Email Account Providers: Yahoo Microsoft’s Hotmail Google’s Gmail
Setting up a Gmail Account
Go to: www.gmail.com Click here to Create your Account
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Creating a Gmail Account
Enter a password Enter or choose a security question or write your own.
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Creating a Gmail Account
Type in your birthdate month/day/year Type in the word in the “word verification” box Click on the I accept. Create my account button You can either use Google as your home page or
a tab on your home page•6
Creating a Gmail Account
Congratulations Click on Show me my account
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Gmail Inbox for your Account
Notice the 3 email from Google in your inbox 3 tutorials explaining some of the features of Gmail.
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Composing a “New Message” Click on “New” or
“Compose”
Contacts Like an address book Contains email
addresses & contact information
Properly Addressing a Message
Subject: Brief description
CC (Carbon Copy) To include other people in an
email message
BC (Blind Carbon Copy) Addresses will not be visible to
other parties.
Attachments Attach or Upload files
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Draft or Send
Draft: Save it to send later
Send Only click on when the
message is complete and ready to go.
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Inbox
Shows all incoming mail you have received Click on the email to read it. All unread emails are usually marked in bold
text
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Reply or Reply All
Reply When you want to respond to an
email New window will appear to
compose your message
Reply All The message will be sent to all
parties in the email. **Caution** Always check the “To”
box before hitting the “send” button to avoid embarrassment of sending it to the wrong people.
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Forwarding an Email
Forward Share an email
message with another individual
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SPAM or Junk Email
Spam Carries viruses and fraudulent
scams Do NOT open it
Move it to the Spam Folder
Do NOT open files with a attachment that has a file extension ending in: .exe .zip .scr
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Folders or Labels
Folders or Labels Allow you to organize
your emails for quicker reference.
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Trash or Deleted Items
Deleted Items To delete click on the
“Delete” Command Once it is deleted from the
trash folder “it’s gone”
Trash Folder Items in the trash folder are
accessible
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Email Etiquette
Email Do’s: Keep emails clear and
concise
Use a relevant subject line
Add a greeting and closing line to your email
"Dear Angela”
Closing Sincerely Thanks
Followed by your name
Be aware of your tone in your email
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Email Etiquette (cont.)
Check your email before sending Check it for spelling and
grammar errors Check the content and
wording
Check your recipients To CC BCC
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Email Etiquette
Email Don’ts Don’t use caps lock
An overlong signature
Don’t use hard-to-read fonts or colors
Don't overuse Reply to All
Don't try to cover too many topics
Don't forward chain emails
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Professionalism in Emailing
Professionalism Not too informal No profanity Never convey anger
Always read your emails before sending
Don’t discuss confidential information
Think before you send!
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Companies are Monitoring
Businesses today are monitoring
Don’t use your work email to write anything derogatory
Social Media Is monitored Beware what you post
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Online Phishing Scams
Fishing for confidential information
Receive an e-mail which appears to originate from a financial institution
Describes an urgent reason you must "verify" or "re-submit
Consumer may be asked to provide Social Security numbers, account numbers, passwords or other information
When the consumer provides the information, those perpetrating the fraud can begin to access consumer accounts or assume the person's identity.
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Protect Yourself from Phishing
Don’t reply to emails that ask for personal or financial information
Never click links within emails that ask for personal or financial information
Avoid cutting and pasting links from an email message into a new browser window
Never call company phone numbers listed in an email.
Don’t email personal or financial information
Use anti-virus and anti-spyware software, a firewall, and spam filters.
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Phishing
Here is an example of a Phishing Scam
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Fraudulent Emails
Subject lines that: Look important Show concern
Examples: Message Alert Unauthorized Log-In
Access Denied Email Verification
Required
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