Session Speaker Orientation

www.RIMS.org/SpeakerResource

Presenters• Stuart Ruff-Lyon, CMP, DES

VP, Events & Education - RIMS

• Kamy PersaudProgram Development Manager - RIMS

• Ellen Shew HollandAssociate VP & CRO - Southern Methodist University

• Phillip BradleyManager Delivery - Freeman

• Jennifer AcevedoSenior Accreditation Specialist – CEU Institute

Thank You - RIMS ACPC

• Thank you-Chair and Committee Members.

• This presentation will give you helpful resources, tips and tools to make your experience successful.

Objectives

• What’s New at RIMS for 2017

• Show Statistics

• Pre-Conference Registration

• On-Site Conference Check-In / Registration

• Presentation “Look Book” and Guidelines

Annual Conference Programming Committee• Chair

Ellen S. Holland, MSF, DRM, ARMAssociate Vice President & CRO, Southern Methodist University

• Vice ChairDonna K. TynerCorporate Risk ManagerThe Greenbrier Companies

• Roger L. Andrews, JDDirector of Risk Management (Retired)

• Cathy Maher, ARM, CSPManaging Director, Risk ManagementRollins, Inc.

• Veronick MarcotteVice President Tembec, Inc. and Subsidiaries

• Barry MitchellDirector, Risk, Security & Loss ControlTeck Resources Limited

• Christine A. NovotnyManager Risk and InsurancePeaceHealth

• Charlotte PeedinDirector, Risk Management Golden Corral Corporation

• James PresmanesVice President & Director of Risk Management and Insurance Haverty Furniture Companies, Inc.

• Dave RappVice President, U.S. Risk ManagementWestfield, LLC

• Peter F RouecheDirector, Enterprise Risk & InsuranceEastman Chemical Company

• Deborah SaundersDirector, Claims Global Risk ManagementComcast NBCUniversal

• One of US’s most walkable cities (8,000 hotel rooms within 15 minute walking distance to Pennsylvania Convention Center)

• Second largest city on East Coast

• Fifth largest city in the United States

• Easily accessible: within 200 miles of 46 million people

• Only World Heritage City in the United States

• Birthplace of the nation

• Award winning restaurants

• Driving young professional growth; home to numerous colleges and universities

• Growing technology and medical industries (HQ to Comcast, Sunoco, Amtrak)

About Philadelphia AMERICA’S CITY

What’s new at RIMS 2017

• RIMS ’17 = RIMS 2017

• 2017 must always be spelled out.

• Exhibit Hall = Marketplace Hall

• Renaming the hall to sync with our online Marketplace

• Sedgwick & RIMS Closing Party

• Partnered with Sedgwick to make their Wednesday reception the official close of RIMS 2017

• Risk Manager of the Year Awards Breakfast

• Taken over by RIMS after Business Insurance folded.

What’s new at RIMS 2017• Executive Leadership Track

For senior professionals tasked with driving strategy throughout their organizations. High-impact education delivered by world-leading business thinkers and strategists.

• Technology and Risk CategoryThe latest tech that directly impacts how risk management and insurance professionals do their jobs.

• Wellness ZENter

• Promotes healthy lifestyle with traveling for business

Show Stats

170+ sessions Monday-Wednesday

400+ speakers and presenters.

Nearly 400 Solution Providers

Over 10K attendees from 70 countries

The world’s largest event dedicated to risk management and business insurance

Speaker Registration Policy

All speakers need to purchase a full conference access pass for

US $500 (a savings of up to US $800 off the attendee rate).

This pass provides access to the entire conference and to RIMS

preferred housing.

Speaking at RIMS enhances your career and, as a proud supporter

of the Society, it is our hope that you will take advantage of this reduced rate.

Visit www.RIMS.org/SpeakerResource Registration for more information and tutorial

on how to register.

Registration Fees

What You Need to Know Before You RegisterIt is mandatory that you upload your biography, photo and sign off on the RIMS

Guidelines before you can proceed to register.

When you login to www.RIMS.org/SSCYou will be prompted to login with your email address and password. If you don’t

know your password, contact our CST department at CST@RIMS.org

How to Register

After Login you will see the following page:

Bottom of Page: Upload Your Biography (500 words), Photo and Sign off on the

Guidelines.

And

Mandatory Steps Before Registration

Biography and Photo Upload

Your photo and biography will appear on the RIMS Mobile App.

Photo Size (high resolution): 100 x 125 pixels (W x H) 72 dpi. Format should be .jpg.

Biography Size: 150 words.

Deadline to complete this information: March 17

Once you’ve complete these steps, refresh your page to see the link to “speaker registration”.

Click on Speaker Registration – Left navigation bar:

Where to Register

Hotel and Travel Information

Travel discounts, hotel information and map.

Use the discount codes provided when booking your

flights and shuttle service.

Visit www.RIMS.org/RIMS2017 Attendee, Travel for more

information.

You must registered to access the preferred RIMS

housing network! Don’t risk being stuck in an airport hotel

or in New Jersey – REGISTER TODAY!!

On-Site In PhiladelphiaSpeaker Center/Registration

Located in room 126A of the Pennsylvania Convention Center.

This is the only location for you to register and pick up your badge. Do not attempt to register in the main lobby.

Saturday: 12:00pm – 5:00pmSunday: 10:00am – 6:30pmMonday: 7:00am – 5:00pmTuesday: 8:00am – 5:00pm Wednesday: 8:00am – 3:00pm

Speaker Center

In this room you can:

Meet with your co-presenters to review your presentation.

Get help with technology questions.

Make last minute changes to your presentation.

Add audio response system (polling).

Ensure any video clips or sound requirements are working

properly.

Enjoy light refreshments

All sessions will be held in the Philadelphia Convention Center.

Upload your PowerPoint Presentation by April 10.Visit www.RIMS.org/Upload

FAILURE TO MEET THE ABOVE DEADLINE COULD RESULT IN YOUR SESSION BEING CANCELLED!

If any changes have been made to your presentation after submitting, bring an updated version on a USB to the Speaker Center, room 126A.

Freeman is our event technology and audio-visual partner. They will be in the Speaker Center to assist with any changes or questions.

MEETING ROOM SET-UPSRooms are set to accommodate all sessions (1 and 2-hours interactive sessions). Diagrams will be posted within the next couple of weeks on the speaker website.

Your Presentation

On-SitePresentation Management All PowerPoint Presentations will be managed from one central e-

library located in the Speaker Center.

Speakers must check-in to the Speaker Center at least 4 hours

before your presentation; if your presentation is early in the morning,

you should check-in the day prior.

Your final presentation will be automatically delivered to your session

room. You do not need to bring this with you.

Each room will be equipped with the following: Presentation

computer, LCD/screen, microphones, and Wi-Fi. If you require

additional AV contact Speakers@RIMS.org.

Create Dynamic Presentations All presentations MUST be created on the RIMS PowerPoint

template – set up in the 4:3 aspect.Failure to use the template could result in your session being cancelled.

Visit to download: https://www.rims.org/RIMS2017/Speaker/Pages/Presentation-

Management.aspx

The template should be used as is (no company logo). If added,

RIMS will remove.

Do not clutter your slide - less is more.

Graphs and video clips are encouraged.

No sales pitches - if your session is reported to management as selling your

service or company, you will be prohibited from speaking at future RIMS events.

How To Be An Engaging Speaker• Speak Up

Check audio levels before presenting, but also make sure to breathe at regular intervals to speak audibly and clearly.

• More is MoreA single speaker can be highly engaging, but including additional speakers often provides a more conversational experience for the audience. (Note RIMS speaker limits)

• PracticePractice your presentation in advance to ensure there are no pre-set animations or timing issues.

• Be Prepared During the presentation, have a glass of water nearby to sip as needed. Also, keep handy a printout of your slides or notes in case you need to refer to them.

Engage your Audience• Explore the topic by

interacting.

• Engaging the audience enable focus and increase retention.

• Polling, stories telling, videos and peers to peer interaction allow your subject to become more engaging and bring the content to life.

• Using multiple presenters help keep focus and makes the content/topic compelling.

• An effective script and great support brings your content to the next level.

Story Telling• People connect with stories

better than they can connect with learning content alone.

• Emotional connections help learners stay engaged and retain information, so use stories.

• Laughter is the best and quickest path to long-term memories. If you can get your audience to laugh, you’ll grab their attention and help to commit the material to memory.

ARS – Gaming and Quizzing

• Being able to test one’s knowledge while learning is a phenomenal tool to keep participants engaged in the content and validate the knowledge that they are gaining.

• Use quizzes and tests as a way to get people to think about the content they shared, and give them time to participate.

Audio Response System

• One way to engage your audience is to incorporate ARS into your presentation.

• Poll Everywhere.

• Embed your questions into your presentation.

• Once uploaded and edited by the ARS Team your file will be locked.

• Changes can be made to the file in the Speaker Center.

• The ARS Manager will be able to unlock your file if needed.

For more information visit

www.RIMS.org/SpeakerResource Resources.

Recording and Streaming

• RIMS will be recording and streaming the following tracks

• Cyber Risk Management

• Other tracks assigned to rooms – 121 and 122.

• Notifications and instructions will be sent directly to the contacts of those sessions.

Speakers on Your Panel

Each session MUST have a risk manager. If you don’t comply, your session will be canceled. Out audience wants to hear from an RM point of view on the topic.

60 minutes – 2 speakers including a Risk Manager.

120 minutes – 3 speakers including a Risk Manager.

One representative from a company, including subsidiaries.

Housekeeping Video

The RIMS Housekeeping video is a critical part of your presentation.

It captures important information that pertains to you and the attendees.

Sponsored.

Mobile App

Your biography and photo will appear on the RIMS Mobile App.

The mobile app is the only way for an attendee to rate your session.

The mobile app enables attendees to take notes about your session

and to connect with you and each other.

Please remind people at the start of your session to download the

app.

Download App:

https://www.rims.org/RIMS2017/Attendee/Pages/Mobile-

App.aspx

Social Media - #RIMS2017

• Before the event:

• Follow RIMS on social media platforms

(Twitter, LinkedIn, Facebook, Instagram)

• Update your LinkedIn profile!

• Connect with/follow other speakers

• Promote your session on social media platforms

• Promote RIMS posts about the conference

LinkedIn Profile Tips: How to Create the Perfect LinkedIn Profile Blueprint on MarketingThink.com

Social Media

• During the event:

• Share your Twitter handle (if applicable) with attendees

• Invite others to follow you on LinkedIn, Tweet to continue conversation

• Encourage attendees to live-Tweet your presentation

• Post key points from your session, and about your experience at the conference

• After the event:

• Connect with new contacts from the conference

• Share photos, key highlights from your session and the conference

Suggested TweetsWe’ve created the Twitter hashtag #RIMS2017 for the conference and ask that you use it in your tweets leading up to, during and after the conference. Please feel free to use some of these sample tweets to let your online community know that you’ll be speaking at this event.

I’m speaking at #RIMS2017 Annual Conference & Exhibition in Philadelphia in April. Join me!

Join me at #RIMS2017 and learn tips and strategies to strengthen your risk program.

Looking forward to seeing everyone at #RIMS2017 this April. #networking #riskmanagement.

What are your #riskmanagement concerns? Join me at #RIMS2017 and learn how to tackle them.

Check it out! I’m speaking about #riskmanagement at #RIMS2017.

https://www.rims.org/RIMS2017/Speaker/Pages/Speaker-Media-Kit.aspx

CEU for Registrants RIMS offers Continuing Education Credits to attendees.

CEU/CLE/CPE

RIMS-CRMP

Each state requires approval, some more extensive than others.

Questions on Speaker Application Process?

NON-REFUNDABLE FEE. This fee covers all license types (CEU/CLE/CPE) inclusively.

Member US $100.

Non-Member US $150.

*Fees does not apply for CRMP Recertification.

For more information visit www.RIMS.org/CeCredit

Miscellaneous

• Press is invited to attend and will be in the sessions.

• No sales pitches - If your session is reported to management as

selling your service or company, you will be prohibited from

speaking at future RIMS events.

• Recording - Some sessions will be recorded.

• Housekeeping Video - contains important information for

attendees. THE FIRST SLIDE OF ALL POWERPOINTS WILL

HAVE THE EMBEDDED VIDEO TO PLAY – IT MUST PLAY!!

• Feedback is crucial. Encourage the attendees to complete

their evaluation in the mobile app.

LIGHTS, CAMERA, ACTION!

Speaker Reception and Orientation

Join us on Sunday, April 23 @ 3:30 pm – 4:30 pm

Pennsylvania Convention Center - Room 121BC

UPCOMING DEADLINES March 15

Sign Off on the RIMS Guidelines and Agreement: ALL Speakers/Risk Managers and Primary Contacts MUST Sign off on the RIMS Session Guidelines and Agreement.

Upload your Biography and Photo. Photo image size should be 100 x 125 pixels (W x H) 72 dpi. Format should be .gif or .jpg. Biography is 150 words or less. This information will appear in the RIMS mobile app.

• APRIL 10Final Changes for Badge Credentials (Primary Contact) Speakers and primary contact change/or substitutions for badges.

PowerPoint/HandoutsUpload your PowerPoint presentation and handouts by the given deadline so attendees can download copies onto their laptop, RIMS mobile app or PDA ahead of the session. Visit www.RIMS.org/Upload.

Contact Us

Please submit all your questions to Speakers@RIMS.org.

All questions will be put into a detailed Question and Answer packet that will be distributed next week.

Visit www.RIMS.org/SpeakerResource