session 14 4th edition pmp
TRANSCRIPT
Project Human Resource Management
• Process Groups & Knowledge Areas MappingKnowledge Area
Process
Initiating Planning Executing Monitoring & Control ClosingIntegration Develop
Project Charter
Develop Project Management Plan
Direct and Manage Project Execution
Monitor and Control Project WorkPerform Integrated Change Control
Close Project
Scope Collect RequirementsDefine ScopeCreate WBS
Verify ScopeControl Scope
Time Define ActivitiesSequence ActivitiesEstimate Activities ResourcesEstimate Activities DurationDevelop Schedule
Control Schedule
Cost Estimate CostsDetermine Budget
Control Costs
Quality Plan Quality Perform Quality Assurance Perform Quality Control
HumanResource
Develop Human Resources Plan Acquire Project TeamDevelop Project TeamManage Project Team
Communication Identify Stakeholders
Plan Communications Distribute InformationManage Stakeholders Expectations
Report Performance
Risk Plan Risk ManagementIdentify RiskPerform Qualitative Risk AnalysisPerform Quantitative Risk AnalysisPlan Risk Response
Monitor and Control Risks
Procurement Plan Procurements Conduct Procurements Administer Procurements Close Procurements
Project Human Resource Management
Knowledge AreaProcess
Initiating Planning Executing Monitoring & Contol Closing
HumanResource
Develop Human Resource Plan
Acquire Project TeamDevelop Project TeamManage Project Team
Enter phase/Start project
Exit phase/End project
InitiatingProcesses
ClosingProcesses
PlanningProcesses
ExecutingProcesses
Monitoring &Controlling Processes
• subset of the project team and is responsible for the project management and leadership activities
• . It is Called the core, executive, or leadership team.
• The project sponsor works with the project management team in order to benefit the project.
The project management team
Develop Human Resource Plan
• The process of identifying and documenting project roles, responsibilities, and required skills, reporting relationships and creating a staffing management plan.
Inputs
1. Activity resource requirements
2. Enterprise environmental factors
3. Organizational process assets
Tools & Techniques
1. Organization charts and position descriptions
2. Networking3. Organizational theory
Outputs
1. Human resource plan
.
Activity Resource Requirements
. The preliminary requirements regarding the required people and competencies for the project team members are progressively elaborated as part of the human resource planning process.
Organization Chart & Position Desc.
– Hierarchical Organizational Chart – e.g. Organizational Breakdown Structure (OBS)
Project manager
HR manager Quality manager
Civil construction manager Planning manager Procurement manager
Organizational Breakdown Structure (OBS)
. RACI (responsible, accountable, consult, inform)
Responsibility Assignment Matrix (RAM) Using a RACI FormatMixed based charts
• Text-oriented
ROLES AND RESPONSIBILITIES
Project Title: Date Prepared:
Resource Role Description:Provides the role or job title and a brief description of the role.
Authority:Defines the decision-making limits for each role. Examples include alternative selection, conflict management, prioritizing, rewarding and penalizing, etc. Also indicates reporting structure.
Responsibility:Defines the activities that the role carries out and the nature of the contribution to the final product, service, or result. Examples include job duties, processes involved, and hand-offs to other people.
Qualifications:Describes any prerequisites, experience, licenses, seniority levels, or other qualifications necessary to fulfill the role.
Competencies:Describes specific role or job skills and competencies. May include details on languages, technology, or other information necessary to complete the role successfully.
ROLES AND RESPONSIBILITIES
Project Title: Date Prepared:
Resource Role Description:Provides the role or job title and a brief description of the role.
Authority:Defines the decision-making limits for each role. Examples include alternative selection, conflict management, prioritizing, rewarding and penalizing, etc. Also indicates reporting structure.
Responsibility:Defines the activities that the role carries out and the nature of the contribution to the final product, service, or result. Examples include job duties, processes involved, and hand-offs to other people.
Qualifications:Describes any prerequisites, experience, licenses, seniority levels, or other qualifications necessary to fulfill the role.
Competencies:Describes specific role or job skills and competencies. May include details on languages, technology, or other information necessary to complete the role successfully.
ROLES AND RESPONSIBILITIES
Project Title: Constructing private hospital Date Prepared: 23/11/2012
Resource Role Description:Human resource manager
Authority:The manager of HR department ,use reward and penalty system for dep. He can give Special incentives for department employees . .
Responsibility:Preparing hr management plan , sharing in acquiring team procedures. Preparing development team plan, monitoring
Qualifications:Bech. Degree of administration science, (MBA) preferable
Competencies: at least 10 years experience in hr field in a big projectsAbility to lead and communicate with othersFluent in English read and written
Human Resource Plan (Output)
HR plan includes (but not limited to)1. Roles and responsibilities
• Role• Authority• Responsibility• Competency
2. Project Organization Chart3. Staffing Management Plan
• Staff Acquisition• Resource calendars• Staff release plan • Training needs• Recognition and rewards• Compliance, Safety.
• Resource Histogram
Bar chart shows number of resource used per time period
HUMAN RESOURCE PLAN
Project Title: Date Prepared:
Roles, Responsibilities, and Authority:Role: Authority: Responsibility:
1. Defines the role or job title.
1. Defines decision
making limits.
1. Defines the duties.
2.
Project Organizational Structure:Insert an organizational chart for the project.May include an organizational chart of the enterprise and how the project fits within the enterprise.
HUMAN RESOURCE PLANStaffing Management PlanStaff Acquisition:Describes how staff will be brought on to the project. Defines any differences between internal staff team members and outsourced team members with regards to on boarding procedures.
Staff Release:Describes how team members will be released from the team, including knowledge transfer, and check out procedures for staff and outsourced team members.
Resource Calendars:Shows any unusual resource calendars such as abbreviated work weeks, vacations, and time constraints for team members that are less than full time.
Training Needs:Describes any required training on equipment, technology or company processes.
Rewards and Recognition:Describes any reward and recognition processes or limitations.
Regulations, Standards, and Policy Compliance:All team must comply with company rules
Safety:There are safety plan in site approved by OSHA
HUMAN RESOURCE PLAN
Project Title: Constructing private hospital Date Prepared: 23/11/2012
Roles, Responsibilities, and Authority:Role: Authority: Responsibility:
1. Project Manager . 1. Have authority to
accomplish project
management work.
2. Have authority to
approve change request
1. responsible for the overall success of the
Project
Project Organizational Structure:.
HUMAN RESOURCE PLANStaffing Management PlanStaff Acquisition:Staff are acquired from organization and the remaining jobs can we make interview to acquire project team some jobs are acquired by subcontractors
Staff Release:
Every employee know the date of release after finishing his roles in project
Resource Calendars:
5 days in weak Friday and Saturday (vacation) 8 hrs in day.
Training Needs:Trainning plan include onshore and offshore training.
Rewards and Recognition:The company will provide free family movie tickets for the top two performers on project.
Regulations, Standards, and Policy Compliance:
Safety:Describes any safety regulations, equipment, training, or procedures.
Acquire Project Team
• The process of confirming human resource availability and obtain the team necessary to complete project assignments.
Inputs
1. Project management plan
2. Enterprise environmental factors
3. Organizational process assets
Tools & Techniques
1. Pre-assignment2. Negotiation3. Acquisition4. Virtual teams
Outputs
1. Project staff assignment2. Resource calendars3. Project management
plan updates
Pre assignment
When project team members
are selected in advance they
are considered pre-assigned.
- if the project is dependent
upon the expertise of
particular persons, or if some
staff assignments are defined
within the project charter
Negotiation
• negotiate with:- Functional managers to
ensure that the project receives appropriately competent staff in the required time frame
- Performing organization resource or specialized human resources
Acquisition• When the performing
organization lacks the in-house staff needed to complete a project, the required services may be acquired from outside sources. This can involve hiring individual consultants
or subcontracting work
Virtual Teams
- groups of people with a shared
goal not meeting face to face
- Add special expertise from
different countries
- Communication planning
becomes increasingly
important
Project Staff Assignments
- people have been assigned
through the previously described
methods.
- The documentation include a
project team directory, memos to
team members, and names
QUESTIONS?
1-You are newly appointed as a project manager of an ongoing project. You want to see the role, authority, responsibility and competencies of all the resources working in the project. Which of the following document lists all the above information?
1.Scope statement
2.Project Charter
3.Human Resource Plan
4.WBS
2- Resource Breakdown Structure is an example of:
1-Hierarchical-type Organizational Chart
2-Responsibility Assignment Matrix
3-Text-oriented Format
4-Functional Chart
3- All of the following can be used to document team member roles and responsibilities EXCEPT:
1-Hierarchical-type Organizational Chart
2-Matrix-based Responsibility Chart
3-Text-oriented Format
4-Functional Chart
4-Which of the following best describe what is included in a staffing management plan?
A- a plan regarding what details about the project should go to
whom and when the details need to be sent.
B- how the team will implement plans for ensuring the project
will satisfy the needs which it was undertaken
C. when and how human resource will be brought into and
taken off the project team
D-if independent estimates are needed who will prepare them
and when
5-in creating a project management plan, how should a project manager use rewards
A- use the reward system currently in place
throughout the company
B- ignore rewards because the functional manager
will take care of it
C- create a specific reward system for the project
D- ignore rewards because they are managements
responsibility
•6 -Which of the following is the most important
element of Project Management Plan that is
useful in HR Planning process :
A.Risk Management activities
B.Quality Assurance activities
C.Activity Resource requirements
D.Budget Control activities
•7-Which of the following is not true for a Responsibility
Assignment Matrix (RAM)
A.Defines what project team is responsible for each WBS
component
B.Defines what project member is responsible for each
activity
C.Text description of roles, responsibilities, authorities
D.Defines all people associated with each activity
8-Which chart allows a project manager to indicate
the number of resources used each month?
• A- Responsibility Assignment Matrix
• B-Resource histogram
• C-project organizational chart
• D- pareto chart
Thank you