session 1 egp survey ramanathan

8/3/2019 Session 1 eGP Survey Ramanathan

1/19

Consolidated View & Analysis

of Responses from 27 AsiaPacific Countries to Public

Procurement Survey (with e-GP Overview)

presented by RamanathanSomasundaram, ADB consultant


2/19

Survey Objectives and

MethodologyObjectives

To evaluate the state of

readiness of e-GPsystem and e-GPimplementationexperiences in itsDeveloping MemberCountries (DMC)

3 sections

Part A: Country

public procurementprofile

Part B: e-Government

Procurement (e-GP)planning

Part C: e-GP systemimplementation


3/19

Survey Coverage

30 Countries were invited to respond from thefollowing regions:

Central & West Asia

East Asia

South East Asia

Pacific

South Asia

27 Countries responded to the questionnaire


4/19

Methodology

Responses were consolidated holistically and alsoregion-wise

Responses to related questions were correlated todraw meaningful inferences (e.g.)

Whether e-GP systems launched a decade earlier havebetter functional and geographical coverage compared withrecently launched systems

Comparative analysis of e-GP systems implementedin a 2-dimensional map


5/19

eGP Positioning Map e-GP systems positioned in a 2-dimensional map to

obtain a snap shot view on maturity of systems The 2 dimensions are:

Functional coverage (i.e.) software modules implemented& integration with other government systems (X-Axis)

Geographical coverage (i.e.) usage of the systemmeasured by (Y-Axis):

Percentage of annual procurement spend handled using e-GPsystem

Number of procurement entities using e-GP system Percentage of procurement entities actually using the system as

legally required

Number of registered suppliers


6/19

Key Findings Public Procurement

25 out of the 27 countries have a national publicprocurement law or other form or regulation withlegislative power

A provision for the use of e-Procurement is inprocurement law in 14 countries, of which 10 havealready started implementation of e-GP

Maldives, Mongolia, Pakistan & Timor Lieste are yet tostart


7/19

Key Findings eGP Planning

Status of plan and roadmap for e-GP Roughly 1/3rd have a formal plan and roadmap

Roughly 1/3rd are in initial stages of planning

Roughly 1/3rd do not have a plan as yet

Top plans for development of systemic infrastructure

Improve legal architecture (about 73%)

Amendment to procurement law (about 68%)

Set up of necessary IT infrastructure (about 63%)

Change management (about 63%)


8/19

Key Findings eGP Implementation*

2000 2011

2000

Philippines

2000

Malaysia

2007

India

2008

Indonesia

2009

Vietnam

2010

Georgia

2010

Thailand

2010

Afghanistan

2011

Bangladesh

2011

Nepal

2011

Uzbekistan

Timeline Depicting the Start of e-GP Implementation in the 11 Countries

* Disclaimer: based on the responses provided


9/19

Key Findings eGP Planning

1

6

1

8

6

0

78

9

15

17 17

2120 20

7

10

4

108

1

6

8

5

9 9 10

1211

10

6

43

2 21 1

0

4

6

87

9 9 10

0

5

10

15

20

25

Comparison of Functionality Between Planned vs. Newly Planned e-GP Initiatives

Already Planned Functionality (A) Newly Planned Functionality (N) (N) - (A)


10/19

Key Findings eGP Implementation

Most commonly implemented functional component e-Publication / Downloading (10 out of 11)

e-Bidding (75% of the respondents)

Most common Government IT systems inter-linkedwith e-GP

Banking (5 out of 11)

Contractors Registration (5 out of 11)


11/19


Bids are typically downloaded and evaluated outsidethe system

Results are keyed into the system

Auto generation of comparative charts of biddersresponses is available at some of the systems

Web form and/or uploading of files is used forsubmitting bid documents in e-Tendering system

Submission of bid security / bid security is requiredin 9 out of 11 systems

Bid security is typically scanned and uploaded


12/19


Systems are OS independent Certain applications work only on Microsoft Internet

Explorer Web Browser

Use of two factor authentication is widely reported

for access control

PKI based encryption for data secrecy

Electronic & Paper documents are considered

legally equivalent in 9 out of 11 countries


13/19


Software development is typically outsourced In-house development is reported in India and

Indonesia

1/3rd of countries charge transaction fees from

suppliers for using e-GP system Change management initiatives most widely

reported:

Training

Call Center

Service centers


14/19


Key success factors reported: Political will / Top Management support (45.45%)

Change management (36.36%)

Mandatory / Regulation (27.27%) &

Enhanced efficiency and effectiveness (27.27%)

Major problems faced:

Change Management (81.82%)

Infrastructure Constraints (54.55%)

IT literacy (36.36%)


15/19

eGP Positioning Map

Functional Coverage

Low High

High

Low

GeographicalCo

verage

Malaysia

Georgia

Bangladesh

Indonesia

India

Nepal

Thailand

Philippines

Vietnam

Afghanistan

Uzbekistan

1,1

1,6

3,9

4,5

5,4

6,8

7,3

8,2

9,7

10,11

11,10

2000

2000

2010

2007

2008

2011

2010

2009

20112010

2011

Quadrant IQuadrant II

Quadrant III

Quadrant IV


16/19

Launch Date vs. e-GP Functional Coverage

6 6

5

3 3 3

2 2 2 21

0 0

0

3

0 0

5

4

3

0

0

0

1

2

3

4

5

6

7

8

Malaysia

(2000)

Goergia (2010) Bangladesh

(2011)

Indonesia

(2008)

India (2007) Nepal (2011) Thailand

(2010)

Vietnam

(2009)

Philippines

(2000)

Uzbekistan

(2011)

Afghanistan

(2010)

N

o.

o

f

e

-

GP

F

u

n

c

t

i

o

n

a

l

M

o

d

u

l

e

s

Lauch Date vs. e-GP Functional Coverage

Module TBD Modules Implemented


17/19

About e-Perolehan Malaysia

A pioneering initiative, functional for over a decadesince 2000

Six functional components implemented

Integrated with 2 other government systems

53.85% of annual procurement spend is handled inthe e-GP system in the year 2010; valued at 3.5Billion USD

2534 registered procurement entities 183,029 registered suppliers


18/19

Key Observations on e-GP Functional Coverage

Thailand has plans to implement 5 new additionalfunctional components

Successful addition of these modules will enable Thailandto shift from Quadrant (II) to Quadrant (I)

Functional coverage of e-GP system in Georgia isjust as good as Malaysia

Though this implementation went live only about a yearback.

Indonesia will strengthen its position in Quadrant (I)with addition of 3 new functional modules


19/19

For More Information

Ms. Mart Khaltapurev, ADB

Ms. Galia Ismakova, ADB

Dr. Ramanathan Somasundaram, ADBConsultant

session 1 egp survey ramanathan

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