september 22, 2012 1 on-line conclave registration northeast region gathering of leaders
TRANSCRIPT
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September 22, 2012 1
On-Line Conclave Registration
Northeast RegionGathering of Leaders
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September 22, 2012 2
Paper Registration vs. On-Line
Paper Has been used for years. It’s free. Slow. Many steps involved. Each step is an
opportunity for problems. Data access is limited to whomever has the
papers. On-Line
Fast. Eliminates “middle-man” steps. Data can be rapidly accessed by those who need it.
Direct email communication with each participant. There is a financial cost.
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September 22, 2012 3
Options Researched
NE-6A Researched: SectionMaster DoubleKnot Google
NE-6A Selected SectionMaster This presentation covers SectionMaster only.
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SectionMaster
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SectionMaster
One-stop event registration and merchandise portal
Built specifically for OA sections Not an official OA or BSA product Created by Arrowmen for Arrowmen Used by several sections – mainly in Western
Region No affiliation with TroopMaster or with Order
of the Arrow LodgeMaster
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SectionMaster
SectionMaster is the Cadillac. Definitely the most fully featured option. Costs are significant.
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SectionMaster
On-line registration on an individual basis. Collects all necessary information from the
registrant. Completely handles trading post pre-orders
Item photos Prices Quantities
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SectionMaster Payment Options
Two payment options: Credit card Register now and pay in person at conclave
System can be configured to allow either or both options for a particular conclave.
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SectionMaster Paper Registration
CoC can choose to require on-line registration or to provide both on-line and paper registration options.
If paper registration is allowed, the section will need to develop a paper registration form that asks for all of the same information as the on-line process.
Someone would need to manually enter paper registration data into SectionMaster.
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SectionMaster & Training Sessions
SectionMaster can be optionally configured to include training session sign-up as part of the registration process.
This is similar to the NOAC registration process.
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Multi-Level Registration Fee
Both simple flat registration fees and multi-level registration fees are supported.
Customizable multi-level registration fees can be used to encourage specific behavior. Early payment Youth participation New member participation See handout for examples.
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SectionMaster Data Access
On-line functions for designated section and/or conclave leaders to access current registration and TP order data
At the push of a button, these data will be emailed to customizable distribution lists (e.g. leaders of each lodge)
Hook to automatically display current registration statistics on the section web site.
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SectionMaster Desktop
Desktop component for use during the conclave itself.
Accesses all of the data from on-line registration.
Functions to support: On-site check-in Complete registration of walk-ins Training schedules Patch auction tracking Trading post order management
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SectionMaster Funds Collected
Funds collected from on-line credit card payments are mailed by check to wherever the section wants. Section staff adviser is required to provide written
approval of check destination. Checks usually sent monthly, but other schedules
can also be arranged.
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SectionMaster FeesDescription Cost Frequency
Per-event setup fee (varies by contract)
$150-300 once per annum/event
Credit card transaction fee $0.29 per authorized credit transaction
Credit card discount charge (Visa, MasterCard, & Discover)
2.99% variable charge on all credit transactions
Credit card discount charge (American Express)
3.79% variable charge on all credit transactions
Incremental surcharge threshold
200 maximum registrations before surcharges
Incremental surcharge fee $0.55 per registration after threshold
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SectionMaster Fees
In 2012 for NE-6A, the total cost worked out to $2.50 per conclave participant. This figure depends on number of participants, TP
pre-orders, etc. Your mileage may vary.
Could choose not to allow credit card payments Significant cost reduction All participants would register on-line but pay in
person at the conclave. Lack of pre-payment could be a financial risk.
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SectionMasterScreen Shots
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