senate corrections subcommittee presentation, tn department of correction

7/23/2019 Senate Corrections Subcommittee Presentation, TN Department of Correction

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Derrick D. Schofield, Commissioner



• Departmental Overview

• Recruiting and Retention – Initiatives

– Updates

• 28-day Schedule – What is it? And why?

– Scheduling

• Incident Reporting – Why we do it?

– How we do it?

• Summary

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Tennessee Felon Population

FY End

Prison

Population

TDOC

Backup

Locally

Sentenced Probation Parole

Community

Corrections Total

TDOC

Responsibil ity TDOC Staff

2010 20,213 2,573 4,378 51,910 12,068 7,270 98,412 27,164 5,006

2011 20,428 3,696 4,349 54,507 12,520 7,590 103,090 28,473 5,041

2012 20,236 4,911 4,722 56,850 13,115 7,581 107,415 29,869 5,434

July 2012 – transfer of

community supervision

2013 20,507 4,797 4,451 58,022 13,546 7,691 109,014 109,014 6,912

2014 21,246 4,483 4,156 58,433 13,705 7,844 109,867 109,867 6,858May 2013 – BCCX 1,400 bedexpansion opened

2015 20,349 5,007 3,907 58,415 13,471 8,012 109,161 109,161 6,875 June 2015 – CBCX closed

* Source: Tennessee Felon Population Update



Radio / Television commercials in West and Middle Tennessee

Billboards along Highway 51 in West Tennessee

Shuttle – Shelby County to West Tennessee State Penitentiary

TDOC Recruiting Attending Local Events

Materials in area businesses

College Recruitment Program

Hosting weekly career fairs throughout Tennessee

598 Correctional Officers hired since March 1, 2015

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Sign-on Bonus and Referral Program Began August 17th $600 sign on bonus $100 referral bonus

Training (Basic Correctional Officer Training) BCOT 501 – 108 graduates BCOT 501 West – 28 graduates BCOT 502 – 164 cadets (graduation is Sept. 4th) BCOT 502 West – 27 cadets (starts Aug. 31st)

Academy Adjustments

Regional training allows more frequent pre-service graduations Regional training provides more hands on training at facilities Allowing non-firearms qualified cadets to complete training with a

requirement to pass within 6 months of assignment

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Wilson County Fair Summary

Length of Time August 14-22, daily participation by Staff

Contacts Handed out over 200 postcards 23 people left their name and e-mail address for more information

Interviews Scheduled 22 Interviews scheduled

Interviews Held

Continuing through the 26th

Hires (In process) 2 that interviewed have been recommended for hire

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• What is a 28 Day Schedule?• A work cycle extending over 28 days instead of 7 days

• Exception to Fair Labor and Standards Act (FLSA) for fire and lawenforcement personnel

• 29 C.F.R. § 553.211(f) – “security personnel in correctional institutions”

• may be paid overtime on a “work period” basis. A “work period” may be

from 7 consecutive days to 28 consecutive days in length.• overtime pay is required when the number of hours worked exceeds 171

• TDOC paying overtime after 160 hours, unless compensatory time is

preferred

• Benefits

• Roll call

• More flexible schedules – rotation of weekends off

• Incentive for recruiting and retention

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Industry tool used by

many other State andLocal agencies

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28 DAY SCHEDULE AGENCIES

TENNESSEE STATE AGENCIES

Department of Safety and Homeland Security

Tennessee Bureau of Investigation

Department of Commerce and Insurance

Tennessee Law Enforcement Training Academy

TENNESSEE LOCAL GOVERNMENT AGENCIES

Metro Nashville Police Department

Davidson County Sherriff's Department

Johnson City Police Department

Washington County Sherriff's Department

Clarksville Police DepartmentMemphis Police Department

OTHER STATE CORRECTIONAL AGENCIES

Minnesota

Utah

Georgia

Hawaii

Idaho

New Hampshire

North Dakota

New Mexico

Florida

Virginia

South Carolina

Connecticut

Colorado

Mississippi



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SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31 1 2 3 4

5 6 7 8 9 10 11

Day Off 1

Day Off 1

Day Off 1

Day Off 1

Day Off 1

Day Off 2

Day Off 2

Day Off 2

Day Off 2

Day Off 2

Day Off 2

Day Off 1



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SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31 1 2 3 4

5 6 7 8 9 10 11

WorkingDay 1

WorkingDay 2

WorkingDay 3

WorkingDay 4

WorkingDay 5

WorkingDay 6

Day Off 1

Day Off 2 Day Off 3Working

Day 1Working

Day 2Working

Day 3Working

Day 4Working

Day 5

WorkingDay 6

Day Off 1 Day Off 2 Day Off 3

WorkingDay 1

WorkingDay 2

WorkingDay 3

WorkingDay 4

WorkingDay 5

WorkingDay 6

Working

Day 1

WorkingDay 2 WorkingDay 3 WorkingDay 4 WorkingDay 5 WorkingDay 6 Day Off 1 Day Off 2

Day Off 3Working

Day 1Working

Day 2Working

Day 3Working

Day 4Working

Day 5Working

Day 6



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MONTH & YEAR

SUN MON TUES WED THURS FRI SAT

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

MONTH & YEAR


1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30

2 to 4 week delay in OT payments



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MONTH & YEAR


1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

MONTH & YEAR


1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30

3 to 6 week delay in OT payments



• Increase safety through accurate and objectivedocumentation of events

•

Demonstrate integrity and fidelity to standardizeddefinitions and measures of performance

• Facilitate data driven decision making to identify and

manage inherent risk

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Incident Definition:

• Serious Staff Assault : Any assault on a staff member that results in personalinjury to the staff member or another staff member, resulting in the need forimmediate medical attention or an assault involving the use of a weapon orobject.

Inmate Disciplinary Definitions:

• Assault (ASL), Assault on Staff (AOS) (Class A): Any intentional injury upon the

person of another. (Applies to Staff, Inmates or Visitors)

Staff/Inmate Provocation (SIP):

• To intentionally or knowingly cause physical contact with staff or anotherinmate that a reasonable person would regard as offensive, but which resultsin no injury.



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Policy 103.02 Incident Reporting

Draft report is reviewed and approved by the on-duty Shift Commander prior to entry

in TOMIS

Within 24 hours (excluding weekends & holidays), each Warden reviews incidents

from the previous day to ensure accuracy and compliance with standards.

Wardens submit all deletion and modification requests as outlined in policy 103.02.

Deputy Commissioner’s office approves or denies request

If approved, the request is forwarded to a Correctional Program Manager for

appropriate disposition



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Original Incident was entered incorrectly by facility:



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Modification/Deletion Request made by Warden after review:



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Corrected Incident:



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2008 2009 2010 2011 2012 2013 2014 2015

Assault Staff - Serious Injury 6 11 9 22 10 20 16 16

Assault Staff - Injury 59 66 55 83 75 60 39 22

Assault Staff - Minor Injury 154 198 184 220 195 217 181 191

Assault Staff - No Injury 385 451 364 391 499 407 263 121

Total 604 726 612 716 779 704 499 350

2008 2009 2010 2011 2012 2013 2014 2015

Offender Assault - Serious Injury 35 42 43 44 67 57 42 37

Offender Assault - Injury 84 117 114 146 119 89 72 66

Offnder Assault - Minor Injury 145 163 183 159 193 157 172 190

Offender Assault - No injury 96 122 125 163 149 140 109 98

Total 360 444 465 512 528 443 395 391

2008 2009 2010 2011 2012 2013 2014 2015

Inmate / Staff Provocation 390 451 403 352 453 643 912 937

Incidents Summary by Type



• TDOC incident reporting is a thorough reporting process

• Classifying incidents can be subjective in nature and it is

imperative to have a good local incident review process

• TDOC’s goal is to ensure incident reports are accuratelyreported and documented in an effort to promote

transparency and provide data that reflects the activitywithin our prisons

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Prisons are safe Prisons house a variety of inmates including some that are

extremely dangerous Managed by a dedicated, well-trained staff Risk is managed by properly classifying inmates, effective

offender management, and continuously educating staff onbest practices

Vacancies exist Risk is managed by recruiting and retaining qualified staff

Enhanced recruiting and retention efforts

All Facilities maintain full ACA Accreditation

senate corrections subcommittee presentation, tn department of correction

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