sems leadership training

Christine Velasquez, US Army Public Health Command, [email protected] UNCLASSIFIED APR2014

SEMS Leadership Overview

Sustainable Environmental

Management System (SEMS)

Overview

USAG Fort Buchanan

April 2014



Overview• SEMS Background

– What it is

– How it supports mission

• SEMS Regulatory Drivers

• SEMS Framework

• Key Components of USAG FT Buchanan SEMS

• Bottom Line



What is SEMS?

“SEMS is a mission enabler, designed to identify, manage, reduce, and eliminate risks to the environment and organization while advancing sustainability efforts.”

Anibal Negron DPW Environmental Division Chief



SEMS Further Defined• SEMS is a well-defined management structure designed to address the impacts of an organization’s activities, products, and services on the environment.

• It helps protect the long-term viability of the mission based on current actions and impacts.

• SEMS incorporates environmental considerations into day-to-day operations throughout the organization and is designed to promote continual improvement.



USAG Fort Buchanan SEMS• Integrates goals and elements of the Army Sustainability Campaign Plan, IMCOM Campaign Plan, Army Energy Strategy for Installations, and the Army Energy and Water Campaign Plan



SEMS is USAG Fort Buchanan’sVehicle to Reach Sustainability Goals



SEMS Supports Mission• Integrates mission priorities with environmental

considerations

• Focuses resources towards mitigating impacts with the greatest potential to impact mission readiness

• Fosters compliance and stewardship

• Ensures sustainable operations

• Promotes understanding and response to host community priorities

• Reduces risk



SEMS Regulatory Drivers• AR 200-1 Chapter 101 b: Army EMS Framework

• Executive Order 13423 (24 Jan 07): Strengthening Federal Environmental, Energy, and Transportation Management: Requires federal agencies to implement an EMS at all appropriate organizational levels.

• DoD Instruction (DoDI) 4715.17 (15 Apr 09): Environmental Management Systems: Requires EMS to be integrated into the mission and activities of DoD organizations to enhance operational mission performance.

• DUSD (ESOH) Policy Memorandum (14 Jul 09): DoD EMS Metrics: EMS oversight requirements measured and reported in Annual Report to Congress.

• ACSIM Policy Memorandum (12 Oct 10): Environmental Management and Assessment Requirements: Stipulates additional requirements on “appropriate facilities” and establishes timelines for implementing/ completing corrective action measures.



SEMS Goals

1. To establish the Army Strategy for the environment “Army Sustainability”.

2. Fort Buchanan commitment to demonstrate leadership in environmental management by integrating environmental accountability into agency day-to-day decision-making and long-term planning processes, across all missions, activities, and functions.

3. Installation commitment to sustain mission readiness while conducting operations that are safe and environmentally acceptable.

4. Maintain a standardized Installation system that promotes continual improvement processes (Plan, Do, Check, Act) as shown in the ACOE Package.



SEMS Framework

• Based on “Plan, Do, Check, Act” approach and ISO 14001 model which focus on continual improvement

USAG Fort Buchanan ISO 14001 conformant since 2009!

Continual Improvement Process

Environmental PolicyTop management’s commitment to:•Regulatory compliance•Pollution Prevention•Continual Improvement

Planning•Identify aspects and legal requirements•Set objectives and targets•Create environmental management programs

Implementation and Operation•Define organizational roles and responsibilities•Identify training needs, conduct training and demonstrate competence•Establish communication procedures•Document EMS through policies, plans and procedures•Establish document control•Establish operational control procedures•Implement emergency preparedness and response

Checking and Corrective Action•Monitor and measure environmental performance•Perform evaluations of compliance•Establish nonconformance and corrective and preventive action system•Keep appropriate records and control•Conduct internal audits of EMS

Management Review•Review environmental performance•Review EMS performance•Review policy, priorities and objectives•Allocate appropriate resources

ISO 14001 Model

PLAN

CHECK

ACT

DO



SEMS Scope

The scope of the SEMS applies to allcivilian, military, contract and dependent personnel working for, or on behalf of the USAG Fort Buchanan activities, facilities, and tenant organizations.



Environmental Policy“The U.S. Army Garrison Fort Buchanan is

committed to protecting its natural, cultural and human resources, promoting pollution prevention through the continual improvement of environmental technologies, implementing energy and water efficient controls and complying with applicable laws, regulations and Executive Orders.”

* Fort Buchanan’s Policy Memorandum 23(signed 07 Feb 2013)



Environmental Policy



Significant Aspects• Vehicular Consumption of Fuel• Solid Waste Management & Recycling• Energy Consumption• Water Consumption• Pesticide/Herbicide Usage• Hazardous Material

Management• Hazardous Waste Management• Endangered Species Habitat

Management• Real Property Management• Storage, Transfer &/or Release of POL



Objectives and Targets• Reduce gasoline/diesel fuel usage by GSA fleet vehicles/light duty vehicles

• Reduce 50% of generated solid waste (SW)

• Reduce energy consumption through energy efficiency and reduction of greenhouse gas (GHG) emissions

• Reduce water consumption and loss

• Reduce usage and application of toxic pesticides and herbicides

• Reduce purchase, usage, and disposal of hazardous materials (HM)

• Reduce hazardous waste (HW) generation rate

• Protect endangered species habitat areas

• Conduct property transactions (construction, demolition and renovation projects) that include NEPA and environmental considerations from project inception

• Manage POL to minimize releases to the environment as a result of spills and/or accidents O & Ts = Sustainability Goals



• Environmental Management Action Plans (EMAPs) address the installation’s O & Ts.– Outline specific tasks

– Designate responsibility

– Provide the means and timeframes

• EMAP Working Groups– Land and Resource Conservation

– Installation Readiness

– Sustainable Management

– Pollution Control

EMAPs and Working Groups



Leaders Play an Important Role• AR 200-1 requires Garrison Commanders to:

– Implement and maintain a mission-focused EMS in accordance with the ISO 14001 standard

– Champion the installation EMS and designate an EMS representative in the appropriate organizational planning cell; ensure all planning incorporates the requirements of the EMS

• ISO 14001 requires “top management” to:– Issue environmental policy– Ensure adequate resources to maintain the EMS– Appoint a management representative, and – Review the EMS at planned intervals



Senior Leader Roles• Link USAG FT Buchanan SEMS goals to Strategic Plans

• Seek input from the SEMS Management Representative in planning and decision-making

• Support your EMAP Working Groups and ensure visibility of the member’s contribution

• Identify and implement your own strategy to meet USAG Fort Buchanan SEMS goals

• Convey your support of SEMS goals to your subordinates



Everyone’s Roles• Understand your role in SEMS• Recognize the environmental impacts of your job• Include environmental factors in all decision- making

processes• Perform job in compliance with environmental laws• Help achieve objectives and targets• Follow standard operating procedures• Complete environmental training• Monitor and measure performance of activities• Evaluate compliance posture• Implement corrective actions when things go wrong



Management ReviewData to be reviewed during

annual Management Review:

– Results of internal audits and evaluations of compliance

– Communication fromexternal interested parties

– Environmental performanceof the organization

– Progress of Objectives and Targets

– Status of Corrective and Preventive Action

– Follow-up from previous MR– Changing circumstances – Recommendations for

improvement



Bottom Line• SEMS is mandated by Executive Order 13423 and Army/DoD

Policies.

• An effective SEMS ensures employees know and follow procedures that will reduce or avoid environmental impacts.

• Federal agencies expect use of an SEMS to facilitate permitting, reduce regulatory oversight costs and reduce reporting requirements.

• SEMS can improve environmental performance, reduce costs, and ensure compliance with federal/state laws, Army regulations, and DoD policies.



For More Information

• Contact your SEMS Coordinator

Francis (Pancho) Mendez

DPW Environmental Division

Fort Buchanan

787-707-3522



AR Energy and Sustainability OverviewFort Buchanan Briefing

28 April 2014

Mr. Paul G. WirtTeam Lead & Program Manager

Energy & Sustainability



Dash-

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Measures Description

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ESG 1 – Promote energy conservation

1.1 BEM AppointmentBEMs appointed for each Reserve Center, building, or group of

buildings, as appropriate 100% 0% 0% 0% 0% 0% 0% 75% 0% 78%

1.2 BEM Training Annual training completed by each BEM 5% 0% 0% 100% 0% 0% 0% 75% 0% 6%

1.3 BEM Action Plan Annual energy conservation action plan developed for each building or

center 95% 0% 19% 0% 0% 0% 0% 90% 0% 0%

1.4 BEM Inspection Checklist

BEMs submit completed checklists from facility inspections

according to the installation’s/RSC's/MSC's BEM program

requirements67% 100% 0% 0% 0% 0% 0% 50% 0% 0%

1.5Plug Loads: Computer

Shutdown Computers and monitors should be turned off each day 50% 0% 0% 100% 10% 0% 40% 90% 40% 100%

1.6Plug Loads: Appliances &

Equipment

Eliminate all personal refrigerators, microwaves, coffee pots and other

appliances and use shared appliances provided for the facility 50% 0% 0% 25% 0% 80% 40% 90% 40% 0%

1.7Plug Loads: Efficient Office

Equipment

Use only Energy Star electronic equipment, including scanners,

printers, copy machines, and fax machines and ensure sleep mode

settings are programmed25% 50% 100% 100% 50% 100% 50% 100% 50% 100%

1.8Windows/Doors Use and

Maintenance Check use and condition of windows and doors in conditioned spaces 60% 50% 19% 100% 90% 50% 65% 100% 75% 100%

1.9Entryway Heating and

Cooling Do not heat or cool entryways 50% 60% 100% 50% 0% 80% 30% 100% 30% 0%

1.1 Energy Awards Nominate projects, individuals, and teams for energy awards 50% 0% 100% 50% 0% 0% 0% 75% 0% 0%

1.11 External CommunicationsCommunicate with families and members of the Reserve’s extended

communities regarding energy and water conservation 50% 50% 100% 0% 0% 0% 75% 100% 60% 100%

1.12Energy Conservation

Training

Provide annual energy conservation training for all

installation/RSC/MSC personnel 20% 10% 100% 25% 0% 0% 0% 80% 0% 85%

ESG 2 - Increase energy efficiency

2.1 Energy Checklist Use an Energy Checklist during the project design process 0% 0% 75% 100% 25% 70% 100% 60% 100%

2.2 LEED

All new construction and major repair and renovation greater than

$7.5M must incorporate sustainable design principles to achieve a

minimum of the LEED-Silver Certification

100% 100% 100% 100% 100% 0% 100% 100% 100% 100%

2.3 Beyond ASHRAE

All procurement bids and evaluations for new federal buildings must

include energy efficiency specifications to achieve a minimum

reduction of 40% below the ASHRAE standard 90.1 baseline

15% 25% 100% 100% 100% 30% 0% 100% 0% 100%



-50.00%

-40.00%

-30.00%

-20.00%

-10.00%

0.00%

10.00%

20.00%

30.00%

40.00%

FortBuchanan

88th 99th 63rd Fort McC PRFTA DRFTA 09th Fort HL 81st intensity

mandate

FY03 – FY13 Facility Energy Use per Unit Area with Correct Square Footage

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FY13 Intensity Reduction Goal -24%

0.00% represents no change from

2003 baseline



•Awards: Association of Energy Engineers, Society of American Military Engineers, Secretary of the Army, etc.

•Events: Earth Day, Energy Awareness Month, America Recycles Day

•General Awareness Training

•Social Outreach Tools: Website, Facebook, Blogs

Army Reserve

Community

•Sustainability and Energy Security Council

•Senior Leadership Annual Awareness Training

•Senior Leader Calls


Senior Leaders

•Building Energy Monitor Training

•Monthly Energy Manager Teleconference

•Annual Energy Manager Workshop

•Energy and Sustainability Resource Library SharePoint (formerly housed on AKO): Templates, BMPs, Policies, etc.

•Social Outreach Tools: Website, Newsletter, Facebook, Blogs

Energy Managers

•Written Outreach: Local Newspaper Articles, ARIMD Newsletter

•Events: Earth Day, Energy Awareness Month, America Recycles Day

•Community Partnerships: Event Coordination, External Publicity, etc.


External Community

Energy In

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re



Sustainable (Green)

Procurement Overview

USAG Fort Buchanan

April 2014



Green Procurement

• Showing preference for purchasing products that are:– Made with Recycled Content– Made with Biobased Products– Energy and Water Efficient– Alternative Fuels or Vehicles – Renewable Energy Sources– Sustainable Building Materials – Without Ozone-Depleting Substances (ODS) and Priority

Chemicals– EPEAT-registered Electronic Equipment– Environmentally Preferable



Benefits

• Required by law

• Helps Fort Buchanan reach its goals

• Uses products that are healthier for the workforce

• Saves energy and natural resources

• Promotes recycling programs and US agriculture

• Reduces disposal costs and hazards

• Saves money



Fort Buchanan’s Priorities (Significant Environmental Aspects)

• Fuel Usage Reduction• Solid Waste & Recycling• Energy Conservation• Water Conservation• Pesticide Reductions• Hazardous Material

Management• Hazardous Waste Management• Endangered Species & Ecological

Management• Real Property, Construction & Demolition

Management• Spill Prevention Management



Regulatory Requirements

ResourceConservationand Recovery Actof 1976

FederalAcquisitionRegulations

Executive Orders 13423 and 13514

2002 Farm BillEnergy Policy Act 2005

DOD GP Program Policy



Exceptions

According to regulations, procuring agencies must

show procurement preferences for designated products

unless the product:

– Is available only at an unreasonable price

– Will not meet reasonable performance standards

– Is unavailable within a reasonable timeframe or

at a sufficient level of competition

Price

Performance

Availability



Program Management

• Green procurement is managed by:

– Identifying hazardous chemicals/materials purchased and used in the workplace

– Substituting less hazardous or environmentally preferable products

– Following mandatory preference programs:

• Recycled-content

• Biobased

• Energy Efficient



Key Personnel

• Purchasing/Supply Departments

• Logistics

• Purchase card holders/approving officials

• Contracting

• Engineering



What Fort Buchanan is Doing

• Annual Green Procurement Training

• SEMS Objectives, Targets, and Action Plans

• Compliance Audits

• Earth Day Display


SEMS Leadership OverviewQuestions

Ms. Pat Rippey

Waste Management Program

US Army Public Health Command

410-436-5201