Selecting a Data Sharing Repository

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Why Share Data?

• Enabling others to replicate and verify results as part of the scientific process

• Allows researchers to ask new questions and conduct new analyses, and improve research methods

• Linking to research products like publications & presentations• Creating a more complete understanding of a research study• Meeting the expectations of sponsors, funders, publishers and

institutions• Receiving credit for data creation for career advancement• Reduces the costs of duplicating data collection

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Questions to consider when selecting a data sharing repository

http://datablog.is.ed.ac.uk/files/2013/12/bitsissue8_2-235x300.png

Does your publisher specify a location for the data supporting

an article?

Does your publisher specify a location for the data supporting

an article?

Does your institution have

specific requirements?

Does your institution have

specific requirements?

Does your discipline recommend

a specific repository or archive?

Does your discipline recommend

a specific repository or archive?

Does your funder identify a specific location

or facility?

Does your funder identify a specific location

or facility?

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Choose early

Choose early MetadataMetadata Persistent

Identifiers Persistent Identifiers

Data embargo

Data embargo

Data access Data

access

Early selection helps prevent surprises at the end of your research when you deposit your data

Knowing the requirements at the start will enable you to design your data collection materials for easier metadata creation

Be sure the repository supplies one so your data is findable, citable, and can be linked to your publications

If you want to embargo your data be sure it is allowable, and learn about any restrictions before you submit

Identify any barriers that may limit or restrict data reuse

Data Sharing Repository Best Practices

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Data Sharing Repository RequirementsWhat kinds of data do they

accept?

What kinds of data do they

accept?

Do they require specific file

types?

Do they require specific file

types?

Do they have a rights or policy

statement?

Do they have a rights or policy

statement?

Do they provide long-

term preservation?

Do they provide long-

term preservation?

Is it discipline specific, or do they accept anything within a range of fields? Choose what works best for you and your data.

Repositories may have file type requirements. Choosing the appropriate file types for your research makes conversion at the end easier.

Does the repository have an acceptable intellectual property rights policy, and a privacy policy that protects you and your data?

Does the repository only store the data, or does it curate your data for reuse by others? Choose the one that best meets your needs.

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Data Sharing Repository Advantages

Services provided:•Persistent Identifiers -- unique and citable•Access controls •Terms of Use & Licenses•Repository guidelines for deposit•Data preservation -- migrating to new formats or emulating old formats•Professional backup & documentation•Repository Standards ensure commitment and quality

http://www.plosone.org/article/info:doi/10.1371/journal.pone.0078080

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Identifying a data sharing repository

http://www.plosone.org/article/fetchObject.action?uri=info:doi/10.1371/journal.pone.0078080.g001&representation=PNG_M

What do the icons mean? http://re3data.org

re3data.org is the globalregistry for research data repositories. Use it to find the appropriate repository for the permanent sharingand storing of your data.

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Consider placing your data in the UVa Institutional Repository: Libra

Data redundancy is important, so placing your data in two or more repositories or archives is a great idea!

• Opened in 2011• Thesis and dissertations• Articles• Conference paper, posters• Article preprint• Book• Chapter in an edited collection• Datasets

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• The UVa Library Research Data Services provides consulting and training services to UVA researchers and graduate students in all aspects of research data management.

• We can help you navigate and negotiate through the tricky issues and many approvals in order to responsibly share your research data.

• Contact us at dmconsult@virginia.edu

Need assistance or have questions?