securing sharepoint -- 5 sharepoint security essentials you cannot afford to ignore
DESCRIPTION
Redmond Magazine webinar presented on July 9, 2014 on the topic of SharePoint security and governance, with the help of Shaun Nichols (@sharepointgiant), Lead Solutions Engineer at Metalogix.TRANSCRIPT
Securing SharePoint:5 SharePoint Security Essentials You Cannot Afford to Ignore
CHRISTIAN BUCKLEY
SHAREPOINT MVP & CHIEF EVANGELIST
SHAUN NICHOLS
LEAD SOLUTIONS ENGINEER
Christian BuckleyChief Evangelist & SharePoint MVP
Metalogix
www.buckleyplanet.com
@buckleyplanet
For over a decade, Metalogix has developed the industry’s best and most trusted management tools for SharePoint, Exchange, and Office 365, backed by our live 24x7 support.
Over 14,000 clients rely on Metalogix tools every minute of every day to monitor, migrate, store, synchronize, archive, secure, and backup their collaboration platforms.
We are committed to your Success with SharePoint!
SharePoint Growth & Evolution
SharePoint ReleasesMetadata
Content
Readiness
o How important is governance in your organization/company today?
o Do you know who is getting access to what information?
o Do you store any financial or legal records in SharePoint?
o Do you know who can access or has accessed it?
o Do you have compliance regulations that you have to adhere to?
o If there was a security breach, who would be held responsible?
o Do you regularly run audits on usage, security, content, or permissions?
o Do you have an IS department that is asking for reports?
o How do you respond to compliance requirements for Audits?
o What does the process look like today?
What is Governance?
A 2012 CIO survey by Gartner shows an increasing push in collaboration, analytics, and cloud computing. They predict that by 2016, 20% of CIOs in regulated industries will lose their jobs for failing to implement the discipline of information governance successfully.
Technical Governance Means…
Logins work Data is secure System performs well Metadata applied End users can quickly find their content Storage is optimized Content lifecycles in place, regularly reviewed Legal and regulatory requirements being met
Corporate
IT SharePoint
Content
Strategies
Priorities
Budgets
Customers
Facilities
Hardware
Software
Assurance
Test
Support
Ownership
Permissions
Roles
Storage
Architecture
Retention
Auditing
Reporting
Permissions
Ownership
Requirements
Retention
Search
Decommission
Survey says….
36% of SharePoint users are breaching security policies (CMSWire)
Only 18% of enterprises use technical controls to prevent access to sensitive information. Most — 73 percent — rely on written policies or informal understandings with their workforce (CMSWire)
60% of organizations have yet to bring SharePoint into line with existing data compliance policies. (AIIM)
Two-thirds of SharePoint-using companies in a recent survey have admitted to having ‘no active security policy’ in place (Emedia)
A survey revealed that 79% of respondents stored sensitive or confidential information on their SharePoint platform (CMSWire)
What are the 5 most common SharePoint security concerns?
1. Failure to define (and communicate) policies and procedures.
Start with non-technical elements
Develop a Security Policy
Implement a training plan for end users
Develop a strategy for ensuring users know what content is confidential
34% of IT administrators said that they'd "sneaked a peek" at documents they weren't authorized to view, including employee details and salary information (DarkReading)
2. Failure to implement any kind of permissions best practices.
Apply permissions using Least Privileged principles
Don’t give users Direct Access
Embrace SharePoint Groups and/or Active Directory Groups
Ensure Appropriate Use of the Authenticated Users Group
Clean up Orphan Users
Use Broken Inheritance Responsibly
Revoke permissions quickly
3. Failure to regularly audit access to content and sites.
Are we adhering to Compliance or Governance requirements?
Who has been accessing specific content?
How often are specific sites being accessed?
What features of SharePoint are being used?
Are we managing the volume of log data?
4. Failure to monitor changes to security settings.
SharePoint security changes over time
Ensure users are continuing to adhere to security policies
Prevent users from causing havoc
We need to plan how we will stay on top of changes
5. Failure to empower users and admins with the right permissions.
Find your responsible business content owners
Enable and Equip them to manage access to their content
Ensure management access is limited to those with appropriate permissions
Segment your administration responsibilities – Power Users, business owners
Everyone wants an easy button
Apply the Top 5 Security Essentials using ControlPoint
Easily make changes to or revoke permissions across any scope – even between farms
Audit Permissions to ensure only the right people have access
Meet compliance and governance requirements with regular scheduled reports
Monitor what users are doing – receive Alerts for unexpected security changes
Permissions Management wizard for the casual user
ControlPoint demo
Permissions
Reporting
Auditing
Compliance
ControlPoint: Security and Compliance
BenefitsObjectives
• Policy driven security and permissions across SharePoint farms
• Seamless extension to out-of-the-box security administration
• Increased compliance insight and transparency
• Mitigate risk of data loss due unauthorized access to content
• Provide audit trails of content access
• Provide automation of governance policies
Best Practices
Make governance a priority
Look at your systems holistically (a business view), regardless of where the servers sit
Clarify and document your permissions, information architecture, templates, content types, taxonomy -- and ownership of each
First define what policies, procedures, and metrics are needed to manage your environment, and then look at what is possible across your various tools and platforms
Thank you!
www.buckleyplanet.com
@buckleyplanet
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