WHAT TRAVEL PAYMENT IS ALL ABOUT.

Single Use Account - Case StudySan Diego BTA Meeting March 29, 2012

March 29, 2012

Rick Wakida, SVBTA President

CJ Bolander, Account Management, AirPlus International

P. 1

Agenda

AIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT.

1. Background

2. Problem & Solution

3. Implementation & Refinement

4. Benefits

5. Q & A

P. 2March 29, 2012

AIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT.

Background

Small P-Card program

Limited small number of individual cards

Employees paid for hotels and expensed for

reimbursement

Using personal cards

Difficult for international employees

Direct Bills at preferred hotels required

reconciliation

Standard reconciliation process

p. 3March 29, 2012

AIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT.

Problem

Demand for hotel billing at

preferred hotels with no direct

billing set up

Demand for hotel billing in locations

with no preferred hotels

P. 4March 29, 2012

AIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT.

Solution

P. 5March 29, 2012

Purchase Log (P-Log)

MasterCard acceptability – 31 million merchants globally

Control through limiting Merchant Category Codes (MCC)

Additional controls

Set needed limit

Account expiration

Ability to edit, cancel, review, refax

Fax front/back image of card on fax to hotel, customization available

Customized Reconciliation Report

AIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT.

Design

P. 6March 29, 2012

Up to 10 user defined fields to meet individual company’s needs

All user defined fields are available for reporting needs in addition to

standard fields

Drop down lists available for easy data capture

Ability to limit number of characters in a field

254 characters available per field

Processing can be done by agency or by client

Manual or automated based products are available

AIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT.

Design

P. 7March 29, 2012

Room and Tax only Please call Mary Smith with any questions 714-222-2222

AIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT.

Design

P. 8March 29, 2012

Mary Smith at 1-714-222-2222 with a questions

AIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT.

Implementation

P. 9March 29, 2012

Requested needed credit line

Define reporting fields needed for reconciliation

Traveler’s Name

Cost Center

Type of Traveler

Trip Purpose

Hotel Confirmation Number

Approving Manager

Design custom procedure

AIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT.

Refinement

P. 10March 29, 2012

No locator or confirmation number as Travel Office unable to book in GDS

Needed credit card to guarantee in GDS

AIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT.

Benefits

P. 11March 29, 2012

Eliminate existing direct bill accounts

Eliminate new direct bill applications

Customized reporting with User Defined fields for reconciliation

Consolidate multiple payments to a single payment per billing cycle

Vendor paid faster

Moving direct bill to the P-Card

AIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT.

Questions and Answers

P. 12March 29, 2012