scope management slides
DESCRIPTION
scope managementTRANSCRIPT
Project Scope Project Scope ManagementManagement
Sections of this presentation were adapted Sections of this presentation were adapted from from A Guide to the Project Management A Guide to the Project Management
Body of KnowledgeBody of Knowledge 4 4thth Edition, Project Edition, Project Management Institute Inc., © 2009Management Institute Inc., © 2009
Project Scope ManagementProject Scope Management
““The processes required to ensure that the The processes required to ensure that the project includes all the work required, and project includes all the work required, and only the work required, to complete the only the work required, to complete the project successfully”project successfully”
Answers the question – “What will the Answers the question – “What will the project produce in the end”.project produce in the end”.
Why Do We Manage Scope?Why Do We Manage Scope?
Can’t manage schedule Can’t manage schedule and budget if scope is and budget if scope is out of control (Triple out of control (Triple Constraint)Constraint)
Scope docs are used to Scope docs are used to manage expectationsmanage expectations
TIME
COSTSCOPE
Quality
Scope Management Key PointsScope Management Key Points
What is scope managementWhat is scope management Checking to ensure that one is completing workChecking to ensure that one is completing work Saying No to additional work not in the charterSaying No to additional work not in the charter Preventing extra work/gold platingPreventing extra work/gold plating
Work Breakdown Structure Work Breakdown Structure (WBS)(WBS)
Foundation of the project, all Foundation of the project, all planning and controlling is based planning and controlling is based on the WBS on the WBS
Identifies all work to be Identifies all work to be performed, if it is not in the WBS performed, if it is not in the WBS it does not need to be doneit does not need to be done
Graphical picture of workGraphical picture of work
WBS
Estimating
Network Diagrams
Staffing Risk
How Do We Manage Scope?How Do We Manage Scope?
Five processesFive processes Collect RequirementsCollect Requirements Define ScopeDefine Scope Create WBSCreate WBS Verify ScopeVerify Scope Control ScopeControl Scope
Collect
Requirements
Define
Scope
Create WBS
Verify
Scope
Control
Scope
Collect RequirementsCollect Requirements
Project Charter Interviews
Focus groups
Facilitated workshops
Group creativity techniques
Group decision making techniques
Questionnaires and surveys
Observations
Prototypes
Inputs OutputsTools & Techniques
Requirements docs
Stakeholder Register
Collect
Requirements
Define
Scope
Create WBS
Verify
Scope
Control
Scope
Requirements mgmt plan
Requirements traceability matrix
Collect RequirementsCollect Requirements
Determine product of the project Determine product of the project requirementsrequirements
Make sure all requirements support the Make sure all requirements support the business need of the project as business need of the project as described in the charterdescribed in the charter
Define ScopeDefine Scope
Organizational Process Assets
Project CharterExpert judgement
Product analysis
Alternatives identification
Facilitated workshops
Inputs Tools & Techniques
Project Document Updates
OutputsProject Scope Statement
Collect
Requirements
Define
Scope
Create WBS
Verify
Scope
Control
Scope
Requirements documentation
Project Scope StatementProject Scope StatementProduct scope descriptionProduct scope descriptionProduct acceptance Product acceptance criteriacriteriaProject deliverablesProject deliverablesProject exclusionsProject exclusionsProject constraintsProject constraintsProject assumptionsProject assumptions
Remember the difference between product and project?
Create WBSCreate WBSProject scope statement
Requirements documentation
Organizational process assets
Decomposition
Inputs Tools & Techniques
Work Breakdown Structure (WBS)
WBS Dictionary
Outputs
Scope Baseline
Project Document Updates
Collect
Requirements
Define
Scope
Create WBS
Verify
Scope
Control
Scope
Work Breakdown StructureWork Breakdown Structure
Start with major project deliverables or Start with major project deliverables or phasesphases
““Decomposition” is breaking down the Decomposition” is breaking down the deliverables into more manageable partsdeliverables into more manageable parts Not all branches need the same level of Not all branches need the same level of
decomposition!decomposition!
Decompose into “Work Packages”Decompose into “Work Packages” 8-80 Hour Rule 8-80 Hour Rule Don’t break work down too Don’t break work down too
muchmuch
Work Breakdown StructureWork Breakdown Structure
New Warehouse
Design - 1 Construction - 2 Commissioning - 3
Structural - 1.1
Architectural – 1.2
Steel Package 1.1.1
Concrete Package 1.1.2
Floor Layout 1.2.1
Elevations 1.2.2
Door Schedule 1.2.3
Concrete Install – 2.1
Steel Install – 2.2
Drywall Install – 2.3
1st Floor Package 2.3.1
2nd Floor Package 2.3.2
Verify ScopeVerify Scope
Project Management Plan
Requirements Documentation
Requirements Traceability Matrix
InspectionInputs
Tools & Techniques
Accepted Deliverables
Validated Deliverables
Change Requests
Outputs
Project Document Updates
Collect
Requirements
Define
Scope
Create WBS
Verify
Scope
Control
Scope
Control ScopeControl Scope
Project Management Plan
Work Performance Information
Requirements Documentation
Variance analysis
Inputs
Tools & Techniques
Requirements Traceability Matrix
Work Performance Measures
Outputs
Organizational Process Assets
Organizational Process Assets
Change Requests
Project Management Plan Updates
Project Document Updates
Collect
Requirements
Define
Scope
Create WBS
Verify
Scope
Control
Scope
Scope DefinitionsScope Definitions
Change Control SystemChange Control System Documentation, tracking, and approvals required to Documentation, tracking, and approvals required to
change change projectproject scope scope
Configuration Management System Configuration Management System Documentation, tracking, and approvals required to Documentation, tracking, and approvals required to
change change productproduct scope scope
Management by Objectives (MBO)Management by Objectives (MBO) Establish unambiguous and realistic objectivesEstablish unambiguous and realistic objectives Periodically evaluate if objectives are being metPeriodically evaluate if objectives are being met Take corrective actionTake corrective action
Other Topics – Project SelectionOther Topics – Project Selection
Benefit Measurement Benefit Measurement Methods (Comparative Methods (Comparative Approach)Approach) Murder Board – Panel Murder Board – Panel
that tries to shoot down that tries to shoot down new ideasnew ideas
Scoring ModelsScoring Models Benefit Compared to Benefit Compared to
CostCost
Constrained Constrained Optimization Methods Optimization Methods (Mathematical)(Mathematical) Linear ProgrammingLinear Programming Integer ProgrammingInteger Programming Multi-Objective Multi-Objective
ProgrammingProgramming