school district of anderson county board of … acboe hvac maintenance... · hvac maintenance rfp...
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SCHOOL DISTRICT OF ANDERSON COUNTY BOARD OF EDUCATION
LAWRENCEBURG, KENTUCKY
REQUEST FOR PROPOSAL
RFP # 2019‐01
HVAC MAINTENANCE
PROPOSAL SUBMISSION DEADLINE: 3:00 PM (EST), February 22, 2019
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BID INSTRUCTIONS Bid Opening: February 25, 2019 at 2:00 PM (EST) Bid Submission Deadline: February 22, 2019 at 3:00 PM (EST) Bid Item(s): HVAC Maintenance Bid Reference #: HVAC Maintenance RFP 2019‐01 Contract Start Date: March 1, 2019 – June 30, 2020 with optional renewal of one (1) year at
same price
Notice is hereby given that sealed bids for HVAC Maintenance for the Anderson County School District will be received at Central Office located at 1160 Bypass North, Lawrenceburg, KY 40342. Please reference HVAC Maintenance RFP 2019‐01 on all submissions. Information pertaining to any item or conditions in this bid request may be addressed to the Finance Department at Central Office between the hours of 8:00 a.m. and 4:00 p.m. Monday through Thursday and 8:00am and 3:30pm on Friday, until 10:00 AM February 22, 2019. The bid for HVAC Maintenance will be posted on the Anderson County Board of Education’s website: http://www.anderson.k12.ky.us/BIDS.aspx Bids must be received at Central Office, not later than 10:00 AM on the bid opening date. Bids received after the time designated for the bid opening will not be accepted. Unsigned bids will be rejected. Bids should be sealed in an envelope and clearly marked HVAC MAINTENANCE RFP 2019‐01. The participating bidding institutions cannot assume responsibility for any delay as a result of failure of the mail or delivery services to deliver bids on time.
1. Contract Period: The duration of this contract shall be for March 1, 2019 through June 30, 2020. Any contract resulting from this solicitation may be extended for a period of one (1) year, upon mutual agreement of both parties. 2. Delivery of Bids: Offers received after the time and date of bid opening will be returned unopened to the appropriate bidder. If a deliverer (UPS, Federal Express, Express Mail) can provide documented proof as evidenced by the signature of a hosting employee that substantiates the claim the bid was delivered to the proper place prior to the time and date set for bid opening and, through fault of hosting personnel, the bid did not get to the proper authority, the bid will be considered. Offers delivered in Express Mail, Federal Express, UPS or any other such deliverer’s envelope shall be sealed in a separate envelope inside the deliverer’s packaging. Failure to do this may cause the bid to be inadvertently opened and thus rejected. 3. Response Form: Bidders should issue bid based on criteria of bid specifications. 4. Correction of Mistakes: All quotations must be in ink or typewritten. No erasures permitted. Mistakes may be crossed out and corrections inserted adjacent. Corrections should be initialed in ink by the person making the correction. All initials will be explained in a visible and appropriate place with the full name of the person making the correction.
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BID INSTRUCTIONS continued 5. Bid Award: Bids will be open and read aloud. The Anderson County Board of Education at its regularly scheduled Board meeting will award or reject the bid. Award will be based on bid tabulation and evaluation criteria. 6. Taxes: Bidders shall include any applicable taxes and/or assessments in premium price. 7. Addendums: Any addenda issued, may be viewed online or at Central Office.
8. Gifts and Gratuities: Acceptance of gifts from contractors and the offering of gifts by contractors are prohibited. No employee of the boards of educations under provisions of the contract issued as a result of this invitation shall accept or receive, either directly or indirectly, from any person, firm or corporation any gift, kickback or gratuity. Any conflicts of interests are prohibited.
9. Review and Award: After the public opening of bids, bids will immediately be evaluated and a recommendation will be drafted for the Board. Any and all bids may be rejected.
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BID RESPONSE HVAC MAINTENANCE
RFP 2019‐01 The Maintenance Service of Heating and Air Conditioning of the Anderson County School District to be purchased by the Anderson County Board of Education, 1160 Bypass North, Lawrenceburg, KY 40342, under competitive sealed bidding as advertised on the District website at http://www.anderson.k12.ky.us/BIDS.aspx must meet the following specifications: 1. Bidder must agree to carry $1,000,000.00 of liability insurance. (Proof of coverage to accompany bid) 2. Bidder must carry Workman’s Compensation insurance. (Proof of coverage to accompany bid) 3. Proper recovery of the refrigerant must be made of reuse or recycling by trained and certified personnel in accordance with the 1990 Clean Air Act. 4. Bidder must have a Master Plumber License. (Copy furnished with bid) 5. Bidder must have KY State HVAC License. (Copy furnished with bid) 6. Please indicate if bidder would be agreeable to renewing the contract for an additional year at the same price. If not, state conditions for one‐year renewal. 7. A 24 hours response time is required. 8. Maintenance service contract is effective March 1, 2019 through June 30, 2020 with optional one (1) year renewal period at the same price. Labor Charges Per Hour
Title Per Hour Maximum Qty of Helpers
Per Service Person
Master Plumber
Plumber's Helper
Boiler Service Person
Boiler Helper
HVAC Service Person
HVAC Helper
Part List – please attach a complete parts list with pricing Insurance amount to be carried by Bidder: $______________________________________ Name: _____________________________ Authorized Signature: _______________________________ Title: ______________________________ Date: ______________________