school bus depreciation and purchasing€¦ · school bus depreciation ... money goes into program...
TRANSCRIPT
School Bus Depreciation and Purchasing
Allan J Jones
WASBO
Director of Student Transportation
OSPI
May 10, 2012
OSPI Student Transportation
Current Depreciation System
Changes from legislation
Forecasting your payments
Bus Purchasing
State quote process
OSPI Student Transportation
Today‘s Presentation:
Replacement SystemDistrict owned buses
Depreciation SystemContractor owned buses
Current Depreciation System
OSPI Student Transportation
Money to Transportation Vehicle Fund
System assumes money stays in TVF
Payment adjusted annually
Payment based on state bus quote
5 year average until final year on system
Replacement System
OSPI Student Transportation
Contracting Districts
Money goes into Program 99 monthly
Straight depreciation on year 1 price
Deduction in district’s ops allocation
Depreciation System
OSPI Student Transportation
3ESHB 2127 Section 505(8)Starting with the 2012‐13 school year, the
office of the superintendent of public instruction shall disburse payments for
bus depreciation in August.
December 2011 System Change
OSPI Student Transportation
Payment calculated in September 2012
Payment made in August 2013
No resulting loss in total amount paid
OSPI Student Transportation
December 2011 System Change
Payment calculated in September 2012
Payment made in August 2013
For buses delivered during the year, prorated payment made in August.
OSPI Student Transportation
THIS IS NEW
Forecasting Depreciation
OSPI Student Transportation
For budgeting purposes:Spreadsheet based solutionUpdate for bus system requested(getting you close)
Forecasting Depreciation
OSPI Student Transportation
School Bus Depreciation Forecasting
www.k12.wa.us/transportation
OSPI Student Transportation
School Bus Depreciation Forecastinghttps://eds.ospi.k12.wa.us/BusDepreciation/
OSPI Student Transportation
School Bus Depreciation Forecastinghttps://eds.ospi.k12.wa.us/BusDepreciation/
OSPI Student Transportation
School Bus Depreciation Forecasting
OSPI Student Transportation
School Bus Depreciation Forecastinghttps://eds.ospi.k12.wa.us/BusDepreciation/
OSPI Student Transportation
School Bus Depreciation Forecasting
OSPI Student Transportation
Select your district
School Bus Depreciation Forecasting
OSPI Student Transportation
Copy this range
School Bus Depreciation Forecasting
OSPI Student Transportation
Select “FleetHistory”
tab
School Bus Depreciation Forecasting
OSPI Student Transportation
PASTE IN CELL “B3”
OSPI Student Transportation
Back on the “Summary”
tab:
Confirm this year’s payment
School Bus Depreciation Forecastinghttps://eds.ospi.k12.wa.us/BusDepreciation/
OSPI Student Transportation
School Bus Purchasing
OSPI Student Transportation
State Bus Quote process
Best practices for purchasing buses
School Bus Purchasing
OSPI Student Transportation
Conducted each AugustW/ input from Equipment CommitteeEstablishes reimbursement levels
Not Connected w/ GA purchasing coop
State School Bus Quote
OSPI Student Transportation
RCW 28A.195 (4) Districts:
May purchase from any vendor
Don’t have to buy the low bid
State School Bus Quote
OSPI Student Transportation
State Quote Listing Detail
OSPI Student Transportation
Process includes district options
Negotiate option prices
Compare price after options
State School Bus Quote
OSPI Student Transportation
Rear Engine Option
OSPI Student Transportation
Determine the type of bus you need
Capacity
Lift/No Lift
Engine Type (Gas, Diesel, etc.)
Engine Placement (Front, Rear)
Best Practices for Bus Purchasing
OSPI Student Transportation
All your buses
don’t have to be
“Trip Buses”
Best Practices for Bus Purchasing
OSPI Student Transportation
$8000 increase for trip bus
OSPI Student Transportation
Carefully consider:
Do you need a transit style bus?
Or
Is a conventional style bus better for you?
Best Practices for Bus Purchasing
OSPI Student Transportation
Conventional Style Buses
OSPI Student Transportation
Transit Style Buses
OSPI Student Transportation
Transit style will cost morebut has one additional row of seats
OSPI Student Transportation
Avoid:
Using TVF funds for district options
Best Practices for Bus Purchasing
OSPI Student Transportation
Avoid:
Lease purchase agreementsInterest payment on the purchase
plus
Interest deduction on the system payment
Best Practices for Bus Purchasing
OSPI Student Transportation
Carefully Consider:
which bus to replace
Which bus:
Costs more to maintain?
Gets better mileage?
Best Practices for Bus Purchasing
OSPI Student Transportation
School Bus Depreciation and Purchasing
Questions?
OSPI Student Transportation
School Bus Depreciation and Purchasing
Thank youand
have a great conference!
OSPI Student Transportation