Scanner &Auto-Replenishment

Program

Scanning &Auto-Replenishment

Program

The Auto-Replenishment program is designed to replacemanual inventories and returns and will assist you inproperly managing your inventory. The program willreplenish merchandise based on sales activity.

The value of the scanner package is $1,500, and theperson that signs the property disposition form becomesaccountable for the scanner and components.

• You must complete property disposition form within 5 days of receipt.

• A copy of the property disposition form must either be mailed or faxed to Eurpac, attention Theresa Fehmel, and a copy of this form will be placed in your personal file.

• Upon departure or transfer, all hardware including cables and phone cords must be returned to the area Supervisor. A copy of property disposition form (see attached) must be signed by the Supervisor after taking possession of the scanner package and faxed or mailed to Eurpac in Virginia Beach. Make sure you keep a copy for your own records.

Scanning &Auto-Replenishment

Program

Scanner Package Includes:

1. Symbol P460 Scanner

2. Robotics 56KExternal Modem

3. AC Adapterfor Modem

4. Symbol Adapter5. Black Electrical Cord

6. Computer CableWith Adapter8. Gray Scanner Cable

1. Symbol P460 Scanner2. U.S. Robotics 56K External Modem3. AC Adapter for Modem4. Symbol Adapter (black box)

5. Black Electrical Cord6. Computer Cable w/Adapter7. Phone Line (not pictured)8. Gray Scanner Cable

Assembly of Scanner Package

Place all contents of the Scanner Package in acool and dry place, and preferably close to aphone jack.1. Attach Gray Scanner Cable (8) to bottom of the

Symbol P460 Scanner (1) and twist slightly.

2. Take the Black Symbol Adapter (4) and plug into the Gray Scanner Cable (8).

3. Plug Black Electrical Outlet Cord (5) into the Black Symbol Adapter (4) and plug into an electrical outlet

The Scanner begins charging as soon as the unit is plugged in.

To Connect Modem

1. Connect the U.S. Robotics AC Adapter (3) (for 110volt use only) to the U.S. Robotics 56k External Modem (2) and then plug into an electrical outlet. If you don’t have access to 110volt power contact Michael Bondmass or Sheree Tingen.

2. Connect one end of the Computer Cable (6) into the U.S. Robotics 56k External Modem (2), and the other end into the Gray Scanner Cable (8).

3. A Phone Line (7) will plug into the back of the Robotics 56k External Modem (2) in the closest plug to the corner of the Robotics 56k External Modem (2), then directly into wall phone outlet.

Scanning Procedures for P460

Main Menu Screens1. Control Numbers

2. Scan Inventory

3. Returns

4. Send Data

5. Utilities

Scanner is always on. Hit the Enter key to wake it up

BEFORE A SCAN INVENTORY IS TAKEN, ALL CONTROLNUMBERS FOR INVENTORY BEING SCANNED MUST BE REPORTED

You will see only one option on the screen of the Scannerat a time, but under the Main Menu screen there are five(5) separate options as shown below:

Procedures cont’d.

If you have any data in thescanner you will get the following message.

Press Y for Yes

This will not be the case ifthe user has cleared the file.

Procedures cont’d.

From the Control Number screenenter the Store Number and you willbe taken to the second Control Number screen (next page). You maythen enter the six digit controlnumbers. The Control Numberswill not remain on the screen. Theprogram automatically prompts youfor the next number by clearing thefield.

When all Control Numbers have beenentered into the scanner, press the Asterisk * key to take you back tothe Main Menu.

Procedures cont’d.

Scan Inventory Screens

From the Main Menu screen select #2 Scan Inventoryand press Enter.

After selecting option #2 from the Main Menu, you willbe presented with the following Inventory Options:

Select Inventory Type1. Home Entertainment

2. Software

3. Accessories

4. Miscellaneous

Scan Inventory Screens cont’d.

Select the type of inventory scan you will be performing by pressingthe number indicated or using theup or down and pressing Enter. The program will ask youif you wish to add to the existingfile. Press Y for yes.

Scan Inventory Screens cont’d.

You will be prompted to input your Account Numberand press enter. Begin scanning the inventory.

The Account Number andScanning Activity will alwaysbe visible in the upper leftand right hand corners of thescanner.

Scanning• With scanner in hand, position your fingers so that

you can use the index and middle finger (or what is comfortable for you) to squeeze the trigger. The red laser on the front of the scanner must be pointed at the manufacturer’s UPC number located on the spine or the back of the product. Do Not Scan the Price Point or Richter UPC from the Eurpac price label when performing an inventory.

• To enter multiple quantities

– Scan the UPC code first

– Press enter

– Input the quantity amount

– Press enter again

Review, Find & Quantity ChangeTo see the last item & quantity scanned:• Press the Down • To return to scan input screen press Enter or press Asterisk * twice or• To change quantity, input corrected figure and press Enter• The display then returns to scan input screen

To “Find” the Quantities for any item scannedduring session:• Press Up and scan the item in question• UPC and quantity for most recent scan of that

item are displayed. Continue pressing Enter to find earlier scans and quantities for the same item

• To change any of these quantities, press Down and input the correct quantity, then press Enter

• To exit the “Find” Program and return to the scan input screen, press Asterisk *

Transmitting of Scan Data

• Connect the U.S. Robotics AC Adapter (3) (for 110volt use only) to the U.S. Robotics 56k External Modem (2) and then plug into an electrical outlet. Connect one end of the Computer Cable (6) into the U.S. Robotics 56k External Modem (2), and the other end into the Gray Scanner Cable (8). Plug the other end of the Gray Scanner Cable (8) into the back of the Symbol P460 Scanner (1). Take the Black Symbol Adapter (4) and plug into the Gray Scanner Cable (8). Plug Black Electrical Outlet Cord (5) into the Black Symbol Adapter (4) and plug into an electrical outlet. A Phone Line (7) will plug into the back of the Robotics 56k External Modem (2) in the closest plug to the corner of the Robotics 56k External Modem (2), then directly into wall phone outlet. Turn the Modem on.

• You must be at the Main Menu screen to transfer data. You may do so by pressing the Asterisk * button until the Main Menu screen appears.

Upon completion of the inventory scan you are thenready to transmit data. Whenever possible, please tryto transmit from the store.

Transmitting of Scan Data cont’d.

Press #1 or Enter to connectvia Modem. This will bringyou to the screen where youwill need to enter a phone number.

Communications Menu1. Connect via Modem

2. Via Cradle

3. Test

An error message will appear on the screen if the cable is not connected to the scanner properly

At the Main Menu screen press #4 Send Data or press the down to #4, then press Enter. You will be presented with the following menu options:

Transmitting of Scan Data cont’d.

The number you enter will remainin the scanner for future use untilremoved or changed.

a) Outside of Virginia Beach enter 18773111926 (no spaces).

b) For local numbers enter 3187790 (no spaces).

c) If you are transmitting from the store you must enter 9, or whatever number you use for an outside line, followed by one of the numbers above.

d) Overseas locations must contact Michael Bondmass in the Virginia Beach office for further instructions.

Transmitting of Scan Data cont’d.

When all numbers have been input, press enter key.

At this point you will hear the dial up connection tones.When connected to the server you will hear and see series of beeps and messages.

Transmitting of Scan Data cont’d.

Screen states that transmission is complete by displayingthe number of line items that have been successfully sentand received by Eurpac

444444 scan sent444444 scan rec’d

Clearing the Scanner After Transmission

1. From the Main Menu screen select #5 Utilities or press the down to scroll down to select Utilities and press Enter.

2. Select Erase File. The scanner will play a little tune and you will be returned to the Main Menu, letting you know that the scanner has been cleared.

Other Noteworthy Transmitting Items• At the end of a transmission, if the scanner asks you to upgrade ALWAYS

press “Y” or “Enter” to accept upgrade. This will upgrade the software programs that reside on your scanner with enhancements or bug-fixes.

• After upgrade, reset modem by cycling the power (turning the modem off and then on again). You will have to put in the phone number again after an upgrade.

• Scanner will always ask if you want to add to existing file when prior data has not been cleared from the scanner. Cannot proceed when files exist unless you enter “Y” NOTE: Always erase files after successful transmission.

• Always have scanner plugged into an electrical outlet when transmitting a scan.

• As with the older style scanners, always connect phone line from the modem directly into the phone jack. Do not connect through fax machine or do not use phone system at exchange. It is best to find an open line, such as the line used by a fax machine (but disconnect fax and plug your phone cable from the modem directly into the phone jack).

• If you have any questions please feel free to AR at 757.460.1060 ext. 134,183,115,or 163.

Hot Keys & Helpful Information

Y = YES

* = BACK ONE STEP

Up = Find Item Function

Down = Review Last Scan or Change Quantity

ReturnsAll returns must be completed with store personal. Pleasesee attached return documents for further detailed instructions.

To scan out a return youmust do the following:

1. You must be at the Main Menu screen.

2. Press #3 for Returns or down to select Returns. Press the Enter key.

Returns cont’d.

3. Input the Store Account Number Press the Enter key.

4. You will see the Eurpac Returns screen. (See picture next page)

5. Scan all the Manufacturers UPCs on the back of the product. This scan will be used by A/R to record product removed from the store as a return.

Returns cont’d.

Prior to scanning the first item for the first box you will see the blinking cursor. Enter 0000000000001 (twelve zero’s and a one). This is how you will record Box Numbers. Take note that the Account Number is displayed in the left corner and the Activity Function in the right.

6. Upon completion of the UPC scan, press the Asterisk * key to back out of the program and re-enter your account number, enter the box number (see instructions below), and begin the Richter part of the scan. The Richter scan is for the Navy’s benefit and will result in the creation of a bar-coded return document for the Navy to scan from.

Box Numbering Instructions

• There is no need to separate product by cost and retail like in the past. Scan the Eurpac price ticket and place product in the box. When the box is full, close it and write the quantity of pieces on the outside of the box and proceed to box number 2.

• To start box number 2 enter 0000000000002 (twelve zeros and the number 2 as the 13th digit). Continue this procedure until all boxes are full. If your return is over 9 boxes, remember to enter 11 zeros followed by a double-digit number: 10, 11, and so on.

• When all returns are scanned and in the boxes you must then complete the following steps:– Press the Asterisk * button until the Main Menu screen

appears– At the Main Menu screen press #4 to send data. The same

procedures are used for transmitting a return as you would a regular scan.

Returns cont’d.

• After all information is transmitted to Virginia Beach, an Eurpac RA document will be created with appropriate barcodes and return faxed to the store or rep. The RA number will already be on the bar-coded RA document when faxed out.

• Confirm that the box quantities listed on the final page of the RA document match the quantities recorded on each of the individual boxes themselves (refer to the Navy Return Policy for complete instructions).

Returns cont’d.

Troubleshooting

If you encounter problems with scanning or transmitting,call the Auto-Replenish team for further instruction.

In the event of equipment failure, no parts should beshipped back to Eurpac without authorization from theAuto-Replenish team.