s@c research & development initiative ultranet students@centre ~ ultranet adam todhunter...

S@C Research & Development Initiative

Ultranet

Students@Centre ~ Ultranet

Adam Todhunter

Education Chief Information Officer

David Allibon

Director Students@Centre Project


Ultranet

Agenda

• Welcome

• DE&T Architecture and direction

• What is Students@Centre?

• Why?

• Process and Timelines

• Questions


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Some Statistics

• Total user population of 579,515 comprised of:– 540,071 students– 38,815 FTE teachers– 12,542 non teaching staff– 1,697 corporate staff

• 194,000 networked PCs in schools • 40,163 Notebooks• (7% Apple platform)


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Some Statistics• Annual cost of $130m ++ (excludes business

unit IT investments)• 300 servers in Central office• 4TB disk centrally• 3,280 servers in schools (ave 40Gb = 131 TB!)• Wireless in every school (circa 9,500 WAPs)• 70,000 User email System (staff of 5 supporting)


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DE&T Applications 2003


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OracleFinancials

HR DataWarehouse

SALT

SchoolUpload/Injury

SchoolPerform.

SABSOSPMSCA2KI

SchoolEnrolments

EMIS CorpSch & Staff

STRS NonGovt Sch

CASES Stud Admin/

Fin

CASES21Admin

APS

RTO Payments

ProjectTracker

STAR

SMIS

Attache

School PerfCompile

TPS

DELTA

APP-TSPStats

LOTE

SDSSDVSDCSDRSDP

AIMS

Class Size Projections

TSSP

FBT Tracker

NoteBooks

PROCS

SGBA

GRASS

Disabilities

ACBS

VEC

RecFind

ACMS

SAMSAssets

Risk Mgt

SGBE

Extract File

VicSuperComputer

Share (Pay)

Govt SuperOffice

AustTax Office

HR DataWarehouse

WestpacDeskBank

Treasury

Centrelink

RegisteredSchool Brd

C'wlth Edu/Bur of Stats

Dept ofHealth

Excel/Access

NTISDB

Elec & Plumb/Gas

Lic Brd

New Apprent Centre

Dept Innov Industry Reg

Dev

Extract File

Vic Instituteof Teachers

Extract File

Schools Rev Contractors

TPMMarketplace

Internal Catalogue

VendorSuppliers

VET

Parents

RTONationalOnline

EM&RVTAC

ACEOrganisat'ns

Benchmark Extract

Office of Schools

Ext Editing Contractors

Apprent Field

Officers

RTO's/TAFE's

Employment Division

DEST, ANTA,

AVETMISS

Vic Institute of Teachers

reg teachers

Crim Track

Extract Files

HRMS

HRAF

Attache

eHRMS

Police Check

HRMS

AVETMISS(OTTE

STATS)GFTP

STAR

OSDCS

DELTA

TPS

ACBS

GMS

SALT

OracleFinancials

AdvisorBudget

Sys

SGBA

SGB

Risk Wizard

ARIBA

FBT Tracker

SRP

SABS

TMS

EMIS

ECCS

OSPMS

CASES21

CASES

VASS

APS

SAMIS

ACMS

SMIS

STRS

AIMS(Online & Reporting)

Class Size Projections

eARS

VCAA Web Site ????

InjuryEMA

TSSP

Disabilities

Transport Allowance

????NoteBooks

PRSM21

SAMS

EMS(ALIRT)

CAPRIS

VEC(ed-channel)

RecFind

Schools Governance

Voc Educ & Trng Governance

Relationship Mgt

Facilities Mgt

Financial Mgt

Human Resource Mgt

Content Management

ICT Management

Color Code

Shape Legend

Organisation

Application

Report

Database

Data Flow


Ultranet


Extract File

HRMS

VicSuperComputer

Share (Pay)

Govt SuperOffice

AustTax Office

OracleFinancials

HR DataWarehouse

HRAF

HR info

superdetaills

emplpaym'ts

empl saldtls

SALT

OracleFinancials

school employee details

SALT

SchoolUpload/Injury

SchoolPerform.

SABS

SABS

AdvisorBudget

Sys

TMS

WestpacDeskBank

paym't dtls

pay dtls

Treasury

GMS

AVETMISS(OTTE STATS)

statistics

Centrelink

EMA

CRN val

parentpaym'ts

superdetails

EMIS

OSPMSCA2KI

ECCS

SDLS

SchoolEnrolments SAMS

Assets

sch minorassets

schoolenrolments

OSPMS

PRSM21

SAMS

workorders

o/s stud enrolments

schooldetails


STRS NonGovt Sch


ProjectTracker

schooldetails


Dept ofHealth

C'W report

immunis'n

SGBA

schenrlmts

SGB

CASES Stud Admin/

Fin

CASES21Admin

CASES21

CASES

wrk ord/stud info/

Injury

census info,stud/fam details

VASS studentdetailsAPS

Risk Wizard

Risk Mgt

Excel/Access

salary

GFTP

RTO Payments

paym'tdetails/trigger

STAR

prov'rinfo

hrs oflearn'g

NTISDB

OSDCS

DELTA

Elec & Plumb/Gas

Lic Brd

New Apprent Centre


Dev

training contract

trainee/empl data

schoolinfo

projinfo

apprentice/traineecontract no/info

stud/schooldetails

ProjectTracker

EMS(ALIRT)

CAPRIS

schoolcontacts

schooldetails

ARIBA

Extract File


APS

Extract File

SAMIS

VCE Data System

personneldetails

Attache

payee details/validation/errors

ACMS

enrolments/special lrng

needs

schoolinfo


reviews

TPMMarketplace

Internal Catalogue

VendorSuppliers

order

EduMail

workflow/msgs

STAR

orginfo

provider info

apprentinfo

VETmanuals

Parents

application

facilities/assetsSMIS

SMIS

studentsdtls

Attache

payroll

RTO

course details

NationalOnline

payroll

EM&R

VCE results

VTAC

statistics

trn'g provcrse details

NTIScodes

application/funding

ACEOrganisat'ns

status reports

empl info

School PerfCompile

Benchmark Extract

EduWeb

Office of Schools

school data


File

TPS

TPS

fundingdtls

DELTA

Apprent Field

Officers

audit/monitoring

claims/hrs

RTO's/TAFE's

enrol/cert's

APP-TSPStats

stats

Employment Division

communityjob projs

completion dtls

DEST, ANTA,

AVETMISSinfo/stats

school info


reg teachers

non-govt schl teachrs

LOTE

STRS

Schools Governance


Relationship Mgt

Facilities Mgt

Financial Mgt

Human Resource Mgt

Content Management

ICT Management

Color Code

Shape Legend

Organisation

Application

Report

Database

Data Flow

SDSSDVSDCSDRSDP

AIMS(Online & Reporting) AIMS

Class Size Projections Class Size

Projections

eARS

TSSP

TSSP

FBT Tracker FBT

Tracker

CVSExtract

File

Disabilities

Transport Allowance

????NoteBooks

NoteBooks

VCAA Web Site ????

eHRMS

Police CheckPROCS

Crim Track email

Injury

SGBA

SGBEHRMSGRASS

SRP

Disabilities

ACBSACBS

Extract Files

VEC(ed-channel) VEC

RecFindRecFind

ACMS


Ultranet


Extract File

HRMS

VicSuperComputer

Share (Pay)

Govt SuperOffice

AustTax Office

OracleFinancials

HR DataWarehouse

HRAF

HR info

superdetaills

emplpaym'ts

empl saldtls

SALT

OracleFinancials


SALT

SchoolUpload/Injury

SchoolPerform.

SABS

SABS

AdvisorBudget

Sys

TMS

WestpacDeskBank

paym't dtls

pay dtls

Treasury

GMS

AVETMISS(OTTE

STATS)

statistics

Centrelink

EMA

CRN val

parentpaym'ts

superdetails

EMIS

OSPMSCA2KI

ECCS

SDLS


Assets

sch minorassets

schoolenrolments

OSPMS

PRSM21

SAMS

workorders

o/s stud enrolments

schooldetails


STRS NonGovt Sch


ProjectTracker

schooldetails


Dept ofHealth

C'W report

immunis'n

SGBA

schenrlmts

SGB

CASES Stud Admin/

Fin

CASES21Admin

CASES21

CASES

wrk ord/stud info/

Injury



Risk Wizard

Risk Mgt

Excel/Access

salary

GFTP

RTO Payments


STAR

prov'rinfo

hrs oflearn'g

NTISDB

OSDCS

DELTA

Elec & Plumb/Gas

Lic Brd

New Apprent Centre


Dev

training contract

trainee/empl data

schoolinfo

projinfo


stud/schooldetails

ProjectTracker

EMS(ALIRT)

CAPRIS

schoolcontacts

schooldetails

ARIBA

Extract File


APS

Extract File

SAMIS

VCE Data System

personneldetails

Attache


ACMS


needs

schoolinfo


reviews

TPMMarketplace

Internal Catalogue

VendorSuppliers

order

EduMail

workflow/msgs

STAR

orginfo

provider info

apprentinfo

VETmanuals

Parents

application


SMIS

studentsdtls

Attache

payroll

RTO

course details

NationalOnline

payroll

EM&R

VCE results

VTAC

statistics


NTIScodes

application/funding

ACEOrganisat'ns

status reports

empl info

School PerfCompile

Benchmark Extract

EduWeb

Office of Schools

school data


File

TPS

TPS

fundingdtls

DELTA

Apprent Field

Officers

audit/monitoring

claims/hrs

RTO's/TAFE's

enrol/cert's

APP-TSPStats

stats

Employment Division

communityjob projs

completion dtls

DEST, ANTA,

AVETMISSinfo/stats

school info


reg teachers


LOTE

STRS

Schools Governance


Relationship Mgt

Facilities Mgt

Financial Mgt

Human Resource Mgt

VCAA

ICT Management

Corp Governance

Color Code

Shape Legend

Organisation

Application

Report

Database

Data Flow

SDSSDVSDCSDRSDP



Projections

eARS

TSSP

TSSP

FBT Tracker FBT

Tracker

CVSExtract

File

Disabilities

Transport Allowance

????NoteBooks

NoteBooks

VCAA Web Site ????

eHRMS

Police CheckPROCS

Crim Track email

Injury

Other Applications not included in the diagramSchool Governance· LOTE Training· LOTE Census· Long Term Enrolments (LTE)· Reading Assessment· Replacement Certificates· School Performance Data Loader (SPEDAL)· Schools Online· Schools and Teachers Registration System (eARS)· Entity Management System· Victorian Language Schools Lote (VLS LOTE)· Premier’s Reading Challenge· VCE Student Ability Statistics (VCEDS)Vocational Education and Training Governance· Quantum Leap Students (QLS)· TAFE Staff Returns (SRS)· VET in VCE· Higher Education· TAFE Courses· TAFE Statistics ReportingParty Relationship Management· School Insurance Claims (SIC)· Student Scholarships· Case21 Online Training· Research Register· Critical Incident· VIT Data LinkContent Management· First· Films· Knowledge BankFacilities Management· Compliance· Architects Register (ARCHREG)· Facilities management System for TAFEs (FMST)· Asbestos in schools· Pysical Resource Management Audit System (PRMS Audit)· Student Activity LocatorFinancial Management· Estimation Financial System (EFS)· Software Rolling Fund· Subsidy AcquittalsHumane Resource Management· Corporate Identity Notification· Experienced Teachers With Responsibilities (ETWR)· RFA / GradRFA· HR Capability Framework· On Line Leave· Professional Development Search (PD Search)· Principal Remuneration and Payment (PRP)· Principal Vacancy Matching System (PVMS)· Teachers Recruitment Online· Online opinion Survey System· Teachers recruitment Census· Teachers Scholarship

SGBA

SGBEHRMSGRASS

SRP

Disabilities

ACBSACBS

Extract Files

VEC(ed-channel) VEC

RecFindRecFind

ACMS

Extract File

HRMS

VicSuperComputer

Share (Pay)

Govt SuperOffice

AustTax Office

OracleFinancials

HR DataWarehouse

HRAF

HR info

superdetaills

emplpaym'ts

empl saldtls

SALT

OracleFinancials


SALT

SchoolUpload/Injury

SchoolPerform.

SABS

SABS

AdvisorBudget

Sys

TMS

WestpacDeskBank

paym't dtls

pay dtls

Treasury

GMS

AVETMISS(OTTE

STATS)

statistics

Centrelink

EMA

CRN val

parentpaym'ts

superdetails

EMIS

OSPMSCA2KI

ECCS

SDLS


Assets

sch minorassets

schoolenrolments

OSPMS

PRSM21

SAMS

workorders

o/s stud enrolments

schooldetails


STRS NonGovt Sch


ProjectTracker

schooldetails


Dept ofHealth

C'W report

immunis'n

SGBA

schenrlmts

SGB

CASES Stud Admin/

Fin

CASES21Admin

CASES21

CASES

wrk ord/stud info/

Injury



Risk Wizard

Risk Mgt

Excel/Access

salary

GFTP

RTO Payments


STAR

prov'rinfo

hrs oflearn'g

NTISDB

OSDCS

DELTA

Elec & Plumb/Gas

Lic Brd

New Apprent Centre


Dev

training contract

trainee/empl data

schoolinfo

projinfo


stud/schooldetails

ProjectTracker

EMS(ALIRT)

CAPRIS

schoolcontacts

schooldetails

ARIBA

Extract File


APS

Extract File

SAMIS

VCE Data System

personneldetails

Attache


ACMS


needs

schoolinfo


reviews

TPMMarketplace

Internal Catalogue

VendorSuppliers

order

EduMail

workflow/msgs

STAR

orginfo

provider info

apprentinfo

VETmanuals

Parents

application


SMIS

studentsdtls

Attache

payroll

RTO

course details

NationalOnline

payroll

EM&R

VCE results

VTAC

statistics


NTIScodes

application/funding

ACEOrganisat'ns

status reports

empl info

School PerfCompile

Benchmark Extract

EduWeb

Office of Schools

school data


File

TPS

TPS

fundingdtls

DELTA

Apprent Field

Officers

audit/monitoring

claims/hrs

RTO's/TAFE's

enrol/cert's

APP-TSPStats

stats

Employment Division

communityjob projs

completion dtls

DEST, ANTA,

AVETMISSinfo/stats

school info


reg teachers


LOTE

STRS

Schools Governance


Relationship Mgt

Facilities Mgt

Financial Mgt

Human Resource Mgt

Content Management

ICT Management

Color Code

Shape Legend

Organisation

Application

Report

Database

Data Flow

SDSSDVSDCSDRSDP



Projections

eARS

TSSP

TSSP

FBT Tracker FBT

Tracker

CVSExtract

File

Disabilities

Transport Allowance

????NoteBooks

NoteBooks

VCAA Web Site ????

eHRMS

Police CheckPROCS

Crim Track email

Injury

SGBA

SGBEHRMSGRASS

SRP

Disabilities

ACBSACBS

Extract Files

VEC(ed-channel) VEC

RecFindRecFind

ACMS


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Desired End State

User Interfaces

Application Services

Data Management

StudentStudent Financial Financial …etc…etc

These components provide the functions that are needed to support the activities of schools

These components provide access to the data needed and support the management of that

data

These components provide the user interfaces and access points into the

systems

Common Application Services

Integration

These components provide common

application services


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Application Services

DataMgt

User Interfaces

Common Application ServicesWorkflowWorkflowCollaboration

ToolsCollaboration

ToolsE-Communication

ToolsE-Communication

ToolsContent Mgt

SystemContent Mgt

SystemRecord & Doc

MgtRecord & Doc

Mgt Identity MgtIdentity Mgt Personal Productivity Applications

Personal Productivity Applications

Data Management

Mgt Reporting Tools

Mgt Reporting Tools

School Administration

School AdministrationSchool PortalSchool PortalLearning PortalLearning Portal Human

ResourcesHuman

Resources FinanceFinance

Contact MgtContact Mgt

Contract MgtContract Mgt

Emergency MgtEmergency Mgt

Incident MgtIncident Mgt

Marketing & PRMarketing & PR

Mgt ReportingMgt Reporting

Security MgtSecurity Mgt

Risk Mgt SystemRisk Mgt System

Project MgtProject Mgt

Performance MgtPerformance Mgt

Survey & Feedback MgtSurvey & Feedback Mgt

Curriculum & Co Curriculum

Curriculum & Co Curriculum

FinanceFinance Learning OutcomesLearning Outcomes

Non-Teaching StaffNon-Teaching Staff

Learning & Knowledge Resources

Learning & Knowledge Resources

Community & External Parties

Community & External Parties

StudentStudent TeacherTeacher

SchoolSchoolParents/ GuardiansParents/

Guardians

Human ResourcesHuman

Resources

Facilities/ResourcesFacilities/Resources PerformancePerformance

Regulatory, Reporting & Compliance

Regulatory, Reporting & Compliance

Educational ProvidersEducational Providers

Service ProvidersService Providers

Business PlanBusiness Plan

CanteenCanteen

CharterCharter

CouncilCouncil

Create TimetableCreate Timetable

Demographic & School Modelling

Demographic & School Modelling

Events MgtEvents Mgt

Out of Hours CareOut of Hours Care

PlanningPlanning

School ProfileSchool Profile

School TradingSchool Trading

Services MgtServices Mgt

SickbaySickbay

Strategic PlanStrategic Plan

TransportationTransportation

Yard SupervisionYard Supervision

School Mgt

MentoringMentoring

PD Planning & MonitoringPD Planning & Monitoring

PD DevelopmentPD Development

Teacher ProgramsTeacher Programs

Teacher ReliefTeacher Relief

Teacher TraineeTeacher Trainee

Teacher Mgt

OH&SOH&S

Performance MgtPerformance Mgt

PersonnelPersonnel

RemunerationRemuneration

RosteringRostering

HR Mgt System

TrainingTraining

BehaviourBehaviour

Career PlanningCareer Planning

EnrolmentEnrolment

Organise Student BodyOrganise Student Body

Program MgtProgram Mgt

Special NeedsSpecial Needs

Student InformationSystem (SIS)

Student CounsellingStudent Counselling

Student EntitlementsStudent Entitlements

Student Health/WellbeingStudent Health/Wellbeing

Student PromotionStudent Promotion

Student RecordsStudent Records

TimetableTimetable

TransfersTransfers

Knowledge Mgt System (KMS)

Knowledge Mgt System (KMS)

AssessmentAssessment

AttendanceAttendance

ClassesClasses

Course MgtCourse Mgt

Curriculum BuilderCurriculum Builder

Curriculum PlanningCurriculum Planning

Learning Mgt System (LMS)

Extra Curricular MgtExtra Curricular Mgt

InterventionsInterventions

Learning PlanningLearning Planning

Learning ProgramsLearning Programs

Manage TimetableManage Timetable

Professional Learning Portfolios

Professional Learning Portfolios

Progress ReportingProgress Reporting

Special SupportSpecial Support

SubmissionsSubmissions

Workspace MgtWorkspace Mgt

Library Mgt SystemLibrary Mgt System

ICT ResourcesICT ResourcesIT Service Mgt

AssetsAssetsFacilities & Asset Mgt

Resource Hire SchemeResource Hire Scheme

ResourcesResources

Accounts PayableAccounts PayableFinance Mgt

Accounts ReceivableAccounts Receivable

AccrualsAccruals

BASBAS

BudgetingBudgeting

Cash ManagementCash Management

Financial PlanningFinancial Planning

Fixed AssetsFixed Assets

General LedgerGeneral Ledger

LiabilitiesLiabilities

PayrollPayroll

ProcurementProcurement

TransactionsTransactions


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Development of the Pilot• Experience at Glen Waverley Secondary

College• Opportunity to “test” capability outside of

just one school• Opportunity to develop some functional

specifications that will allow DE&T to go to market

• Agreement with Oracle Corporation in relation to provision of Pilot environment


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Strategic directions / projects

• Whole of Government integration

• Portfolio View

• Rosetta implementation

• Unique Student Identifier

• VCAA Assessment Processing System Re-engineering


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Bringing it all together


Ultranet


Ultranet

Physical Constraints

number of students

bell times

student absence

limited access

constrained participation

Extending the Classroom

Virtual Flexibility

always available

inclusive of parents

open to other teachers

accessible to student managers


Ultranet

content management

reporting

lesson planning

timetabling

student management

communication

booking

daily organisation

list management

professional development

Multitude of Systems and Information


Ultranet

content management

reporting

lesson planning

timetabling

student management

communication

booking

daily organisation

list management



Ultranet

content management

reporting

lesson planning

timetabling

student management

communication

booking

daily organisation

list management


synergy

Teaching &

Learning

AdministrativeEfficiency


Ultranet

Integrated teaching & learning Integrate

DevelopMonitor

Provide

Develop activity / unit of work

Standards

ContentEvaluation

Lesson

Reporting

Link to


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Focus on teaching and learning• Victorian Essential Learning Standards• Curriculum planning guidelines• Principles of Learning and Teaching (P-12)• Assessment and Reporting• Performance and Development Culture


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SPoTDiagnostics

Teaching & Learning

Student School

Information

CollaborationTools

ContentManagement

Core InformationCapturing RelationshipsTimetablingSubject SelectionEvent ManagementSchool Calendar

Learning ProgramsSubmissionsFeedbackAssessmentAttendanceSurveysJournalsReporting

NotificationsChatEmailDiscussions

ImportSearchReviewClassify


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Focus on Teaching and Learning• Transparent nature allows teachers to share

ideas more easily• Helps to build a a stronger sense of learning

community• In turn, a stronger learning community with a

focus on learning and teaching leads to much more purposeful teaching. Coupled with greater transparency of the classroom this leads to higher expectations.


Ultranet

Real Time Knowledge

Traditionally• Post time information ie: curriculum is planned,

taught and assessed. Reporting takes place at the end of the semester.

• Value is minimal because feedback arrives after the learning has taken place

The Ultranet• Connects all learning activities directly to the

outcomes providing real time feedback.


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Research and Evaluation• The Assessment Research Centre at the University of

Melbourne is undertaking the evaluation of the implementation of the Ultranet in pilot schools.

• The Assessment Research Centre is directed by Professor Patrick Griffin, an internationally recognised specialist in measurement, assessment, profile development and implementation, psychometrics, statistical analysis and survey design.

• The University of Melbourne is a leading Australian institution for research and development and ranks in the worlds top 20 universities.


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Evaluation Outcomes

Assessment of the pilot implementation phase

Identification of opportunities for continuous improvement

Provision of advice and strategies for roll out


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BENEFITSPORTFOLIO

• Allow targeted intervention

• Strategic use of limited resources

• Level of fit to the Enterprise

• Scalable


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BENEFITSTHE SCHOOL SYSTEM• Have access to accurate and real time data on:

– student attendance – student achievement – time spent in key learning areas– activities undertaken in school– teacher professional development– use of digital resourcesThis data will facilitate strategic planning and more

informed allocation of resources


Ultranet

BENEFITS

SCHOOLS

• Using data from a range of sources, has the capacity to readily identify issues and design appropriate interventions

• Effectively monitor, measure and evaluate programmes using real-time and longitudinal data


Ultranet

BENEFITSSTUDENTS

• Can access classroom activities and resources anywhere, anytime

• Greater opportunity for collaboration, reflection and personal interaction with their teacher

• Greater emphasis on their learning and more opportunity to reflect on progress


Ultranet

BENEFITSTEACHERS• Better understanding of their students• Collaborate more effectively with

colleagues• Greater transparency• Fosters and environment where

knowledge base is captured, organised, shared and utilised

• Builds the organisations knowledge base


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BENEFITSPARENTS

• Gain a much richer and timely insight into their child’s progress

• Can receive regular feedback on how their child is progressing

• Can follow activities and the interactions with teachers and peers that their child is undertaking at school


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PROCESS & TIMELINESPilot 2006

2nd industry briefing Q2/3 2006

Interim evaluation Q3 2006

Final evaluation Q4 2006

ERC1 bid Q4 2006

*Tender preparation & release Q1/2 2007

*Tender evaluation Q3 2007

*Build / plan deployment Q4 2007+

*Commence deployment Q3/4 2008+


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QUESTIONS?

Will be recorded and published on the S@C website with formal responses

Adam Todhunter - CIO

David Allibon – Project Director

Anne Dalton – Probity Advisor

Future questions between now and 2nd industry briefing should be addressed through Adam Todhunter, CIO, Department of Education and Training

s@c research & development initiative ultranet students@centre ~ ultranet adam todhunter...

Documents

development culture

information slide

supporting slide

centre project slide

apple platform slide

teaching leads

stronger learning community

teaching p