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SmartStats & SmartGraphs

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SmartStats & Graphs

…to test and face fit their frontline healthcare

staff with FFP3 masks that protect them from

a range of airborne diseases

NHS Highland needed a near live

monitoring tool to cover a

remote and rural area with up to

50 sites

SmartStats & Graphs

The Challenge

The individual face fit testing exercise has to

happen every 2 years

and with 27 hospitals spread over

a huge geographical area, each with numerous

at-risk departments, managing this was

logistically demanding and a very resource

intensive headache.

SmartStats & Graphs

The Solution

We created a SmartStats Workflow System

utilising the features of Smartsheet

to Drive the Face Fitting work forward

according to priorities,

giving visibility of that progress

to managers at all levels

so progress could be monitored

right up to a corporate level

for all the operational

Regions involved

SmartStats Hospital Register view

Hospital Register showing the relevant Wards and their Staff requiring testing.

This Data is entered by e.g. the Face Fit tester or the Charge Nurse onto a simple

spreadsheet like this.

SmartStats – Hospital Dashboard

View of the Statistical Progress towards Face Fit Testing at hospital level

SmartStats for the Face Fit Tester

Face Fit testers To Do List Note the Amber Highlight is for Retests due within 6 months

The Red Highlight lists all those who Next test date is overdue

1. The Tester sees this as a Report drawing data from a much bigger Hospital staff

list and just focuses on the urgencies.

2. A different Report could draw data from ALL the hospitals that tester works for.

3. Note that Data entered in this report is LIVE DATA and edits the Hospital sheet

at the same time. Can be edited on Tablet or Smartphone for ease.

SmartStats for Hospital Manager

Hospital Manager’s Report

Showing the Staff WHO have been successfully Fitted and Tested to use protective

Masks and Powered Visors against infectious diseases and may be deployed.

1. Note the Amber Highlight shows Staff whose retests are due within 6 months.

2. The Red Flag denotes Staff that need the Powered Visor due to Facial Hair/size

3. A number of Powered Visors may well be kept in stock for emergencies

SmartStats for the Region

Statistics from the whole Region

Cell Linked to this sheet in Real Time, to provide analysis for this Region

i.e the North region. Note the Progress with 57% of required staff completed

but 58 Tests are now overdue.

Added Benefits? The Procurement dep. are buying according to need from these stats.

Also holding the right type of Emergency stock at the Rapid Deployment Depot.

SmartGraphs for the Hospital

Statistics are more easy to consume in a graphical View in Real Time

This screen shows the Hospital Stats in relation to the Region

SmartStats The Whole Region

The Senior Management can access these Live Graphs via a unique

confidential web Link to provide instant data across their Region.

To View these Demo stats via your Web Browser click here….

Hover over the Columns for the numbers.

SmartStats & SmartGraphs

The Benefits

This SmartGraphs Workflow solution now provides NHS Highland

with a Real-Time Register Management Process, top level Statistics

and Visibility that they needed to progress this important work using

Smartsheet

How is Smartsheet Different to such as Excel, MS Project or Google Sheets?

In lots of ways that all work together for co-ordinated workflow management

Visual Columns Drop-down Lists Date ColumnsFile Sharing

View Changes to any cell

Automatic NotificationsOnline Sharing

Discussion Tracking

Reminders

Email Updates

Web forms to populate sheets

Like a Spreadsheet, but Smarter

Using Any Device on any Platform

Touchscreen UI

Resource Management

New Innovation?

When did you last review your Processes and explore the benefits of using

better tools?

SmartWorkflows are specifically created for people like you, who just need to

get your work done in the most efficient manner?

Smarter Business Processes are the Smartsheet recommended

Consultants for the UK, Europe, the USA, Canada & the Far East.

New Innovation and more security?

Do we actually need to understand any more detail? NB Credits to Google, see note below the picture.

We specialise in helping organisations adopt Smarter Business Processes

SmartStats & Graphs

Contact us here.. For your own Free initial

Consultation and demonstration of how

We at Smarter Business processes can help you

access some huge benefits!

WE’D LOVE TO HEAR FROM YOU

email: info@smarterbusinessprocesses.com

telephone: +44 1937 541 553

www.smarterbusinessprocesses.com