8/12/2019 Save Hours by Using Outline View Property

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How to save yourself hours by using Outline View properly

Word's Outline View is wonderful for long documents and used properly can cut the timetaken to write a typical report, proposal, thesis, or dissertation by as much as 50%

!n order to make use of it, you should create all your headings use Word's built"in #eading $tyleswhich you can redefine to look the way you want& using #eading for your (hapter headings,#eading ) for subheadings and so on !f not familiar with using styles, see *ohn +chee-s articleon this siteCreating a Template The Basics (Part II,as well as the e.cellent +icrosoft article!n"erstan"ing #tyles

Outline View lets you /iew all your #eadings collapsed to any heading le/el youwant

o set the collapse le/el, you can either click onthe numbers on the outline toolbar so if you wantto /iew only your #eading paragraphs, click on

the $button, etc&1 or you can use the %and buttons on the outline toolbar to collapse ande.pand 2ust the selected #eadings&

$o if you click on a #eading paragraph, and then click on the%button, it will e.pand to show you the #eading ) paragraphsunder that #eading paragraph, but not any of the other#eading ) paragraphs in the document

Outline View is an e.cellent way of getting to the section you want in a longdocument e.tremely 3uickly switch to Outline View, click on the $button to show

2ust the #eading paragraphs1 click in the #eading paragraph you're interested inand e.pand it to see its subheadings, click on the subheading you're interested inand e.pand, until you're where you want to be hen switch back to 4age layout or

ormal /iew +uch 3uicker than it sounds, it means you can find your way around a500 page document 2ust as easily as if it were a 5 page document

!t makes it incredibly easy to restructure your document *ust drag and drop aheading to mo/e not only that heading, but all its associated subheadings and bodyte.t Or if you don't like drag and drop, use the up and down arrow buttons on theOutline toolbar, or press &lt % #hift % up arrow or &lt % #hift % "own arrow

6ecause this doesn't in/ol/e the clipboard, it means you can mo/e )00 pages"worthof information from the end of a 500 page document to the beginning in less than asecond, as opposed to probably 5 minutes if you'd had to select it all in the normalway and then use cut and paste

!f you want to mo/e a #eading with all its subheadings and body te.t&, click onthe $button before dragging1 to mo/e a #eading ), click on the 'button, and so on

6est of all, you aren't restricted to mo/ing one heading at a time whate/er you'/eselected when you drag and drop gets mo/ed $o you can mo/e fi/e contiguous#eading paragraphs with all their subheadings and body te.t, which, in a typicaldocument, means well o/er 00 pages& in one go, and in less than a second

$plit the pane Window 7 $plit& if you can't see all your headings at once, in order todrag headings from one section to another

o promote subheadings to main headings or demote main headings tosubheadings, you can either press the left and right arrow buttons on the Outline

http://word.mvps.org/FAQs/Customization/CreateATemplatePart2.htmhttp://word.mvps.org/FAQs/Customization/CreateATemplatePart2.htmhttp://word.mvps.org/FAQs/Customization/CreateATemplatePart2.htmhttp://www.microsoft.com/downloads/details.aspx?FamilyId=2569F5F7-0DCD-4C9B-94C5-C14790BBBC11&displaylang=enhttp://www.microsoft.com/downloads/details.aspx?FamilyId=2569F5F7-0DCD-4C9B-94C5-C14790BBBC11&displaylang=enhttp://word.mvps.org/FAQs/Customization/CreateATemplatePart2.htm

8/12/2019 Save Hours by Using Outline View Property

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toolbar, or you can press &lt % #hift % left arrow on the keyboard& to promote, or&lt % #hift % rightarrow to demote 8ou can use these shortcuts in any /iew, not

2ust in Outline View a big time sa/er

9gain, when you promote or demote a heading, any subheadings and sub"sub"headings associated with it also get promoted or demoted

9nd again, you aren't restricted in how many headings you can promote or demotesimultaneously !f you select fi/e #eading s and click on the demote button, theywill all be con/erted to #eading )s, their subheadings will all be con/erted to#eading :s and so on and the #eading umbering scheme you defined under;ormat 6ullets and umbering will follow suit&

ake a scenario where someone else has written a report which you want toincorporate in a report you're writing $o the title of their you are sending a letter to a client and need to includeyour company's ?n/ironmental 4olicy 6ut the only document you ha/e containing

the ?n/ironmental 4olicy has it as a subsection of the main company policydocument $o in this case, ha/ing pasted it into your letter, you need to promoteallthe headings by one le/el a laborious task withoutOutline View but a 5 secondtask with it

8ou can create a skeleton report /ery 3uickly, by typing all your headings in OutlineView and then switching to ormal or 4age @ayout /iew to add the body te.tWhereas, in ormal or 4age @ayout /iew, if you type a heading and press