sap ppm as the standard for portfolio and project management · pdf file ·...

SAP PPM as the standard for Portfolio

and Project Management at NRB.

Wim Hertenweg

1

Luc Marin

David Seifert

SAPience.be User Day ‘15

Agenda

Introduction NRB & Expertum

Introduction PPM

PPM Proof of concept

PPM Implementation

Lessons Learned & Conclusion

Questions?

SAPience.be User Day ‘15 2

SAPience.be User Day ‘15 3 3

FTE: 542

TO: €131.4 M

FTE: 141

TO: €25 M

FTE: 183

TO: €25.5 M

FTE: 198

TO: €28.1 M TO: €4.8 M

FTE: 10

Start Up

2013 - CA: 208 million € - EBIT : 7.7% - FTE : 1074 collaborators

Finance & Insurance

Public & Social (Reg. & Fed.)

Utilities

Industry

Health care Public & Social (Prov. & Loc)

Brussels & South

Public & Social (Prov. & Loc)

North

B2B Mobile & Web Development

Presenting NRB


Expertum

+60 Functional SAP Experts

825 years of SAP experience

Market Leader for GRC, PPM,

PLM & ALM

Market Maker for Big Data

Analytics (HANA), Cloud for

Customer

Passionate about SAP and

business processes

Outstanding client satisfaction

Committed to excellence

consulting

Nurturing personal development

Trusted advisor for a long term

journey


Expertum Solution Portfolio


Agenda

Introduction NRB

Introduction PPM


PPM Implementation


Questions?


SAP’s Enterprise Portfolio and

Project Management - Solution

Manage investment opportunities Govern execution of projects Monitor portfolio performance

Portfolio Management




Execute projects in time, budget, and scope

Detailed project planning


Project Management

Project Management




Staff projects Manage project resources

and utilization Align demand and supply


Resource Management

Execute projects in time, budget, and scope

Detailed project planning

Project Management

Resource Overview

“Core enterprise processes

& Activities”

Operations - Level

Financial Data

Project

System

FI/CO

Resources

HR

Time

(CATS)

Sales & Logistics

SD / CRM

MM / SRM

“Project Management

and Execution”

Tactical Level

Others

SAP Project Management

PPM Projects

Project-

system

Analytics Portfolio Management

“Managing and monitoring

Portfolio & Programs”

Strategic Level

Enterprise Portfolio and Project

Management - Building Blocks

PP / SCM

SAP Commercial Project Management

Workspace

Issue and

Change Mngmt

Financial

Planning

MRS

Integrate

Initiate Aggregate

R&D

PLM

EHS

Project

Connection

DMS

Agenda

Introduction NRB

Introduction PPM


PPM Implementation


Questions?


Proof of Concept

POC Goal:

• A standardized and integrated Project Management tool.

• A tool for detailed resource planning.

• A user-friendly environment which project managers want to use.

• Portfolio management for important clients and internal use.

POC Activities: • Configuration of a PPM SAP RDS for IT projects.

• 7 workshops.

• Knowledge transfer.

• Define Implementation Plan, Gap List and Estimation.

• Documentation of the result of the POC.

RDS =

A complete solution

Deployed in weeks

POC Workshops

Workshop 1: Portfolio & Project Structures

Workshop 2: Portfolio Items & Arbitrage process

Workshop 3: Operational project planning and execution.

Workshop 4: Resource Management

Workshop 5: Accounting Integration

Workshop 6: Reporting

Workshop 7: Project implementation plan & TO-BE validation

Goal Work shops

• To demonstrate the capabilities of SAP PPM RDS IT.

• To decide how the system will be used @ NRB.

• To acquire the necessary input for configuration.

• To define Gaps between the RDS PPM IT and NRB needs.


Key succesfactors for the POC

Use of SAP Rapid Deployment solution

• Huge accelerator.

• To the point discussions.

• Basis for Documentation.

• Configuration done for POC = done for Implementation.

Complete User population represented in workshops.

Definition of Processes during POC.

Result POC = Blueprint for implementation.


Agenda

Introduction NRB

Introduction PPM


PPM Implementation


Questions?


Implementation

Responsibilities


Realization

Final Preparation Go-Live

NRB

Development, Test scenario’s. Configuration after knowledge transfer. Key user training, Adaptations for Integration with PS

User Acceptance Test, Cut-over Activities, Training + Training Material.

Transition of ongoing projects,

Expertum

Start Configuration, Functional Specs, Documentation, Unit Testing.

Assistance on Cut-over. Go-Live Support.

SAP PPM Features for NRB

Resource overview with adapted Traffic lights

Benefit: Over or under staffing of Employees is directly visible.



Staffing overview with adapted Traffic lights

Benefit: Over or under staffing of Projects is directly visible.



Standard Fact-Sheet for NRB Projects

Benefit: Standard Report for all Projects to management



PPM Project Templates.

Project structures Represented in

templates to increase standardisation

and user-friendliness

Benefit: Standard Project structure in

SAP PPM and PS.


Agenda

Introduction NRB

Introduction PPM


PPM Implementation


Questions?


Conclusion

NRB is enabled by SAP PPM to:

Plan Projects in a standard manner.

Plan Resources on a weekly basis.

Monitor Project activities closely.

Report on Project Performance on a standard manner.

Let Project Managers work in a User Friendly environment.

Integrate Project Management directly with SAP ERP.


Lessons Learned

POC provided clarity on business requirements and scope

Involvement and stability of core project team and business key-users throughout

project life cycle is a key success factor

Standardized PMO and PM process was not in place.

• Obvious but never repeated enough: the tool will not solve process issues

Management commitment is an absolute need when deploying a PPM solution

through transversal populations

Immature understanding of the PPM system complicates requirements analysis

SAP PPM is not efficient for rather detailed project scheduling level

It is key to have all stakeholders (PMO, PM, Finance) agreeing on the same process

and targets from the start


Thank you!


SAP PPM as the standard for Portfolio and

Project Management at NRB.

sap ppm as the standard for portfolio and project management · pdf file ·...

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