sap overview_l0 training1

7/24/2019 SAP Overview_L0 Training1

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SAP Overview L0 Training

Presented By:

11/18/15 1


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Why SAP as ERP (Enterprise Resource Planning) ?

Integration :Integrate people, data and business processes within andbetween organizations.

Real Time data

Best business practices

Standardization (Templates, Processes)

Collaboration, non-redundancy, consistency and internal process

optimization.

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What is SAP and Brief History

SAP - Systems, Applications and Products in Data Processing.

SAP was founded in June 1972 as System Analysis and Program Development by5 former IBM engineers in Mannheim, Germany.

In 1973 the SAP R/1 solution was launched.

In 1979, SAP launched SAP R/2.

SAP developed and released several versions of R/3 in 1992 through 1995.

R/3 R: Real Time; 3 : 3 Tier Architecture (Database, Application Server andPresentation Layer (SAP GUI)

By the mid-1990s, SAP followed the trend from mainframe computing toclient/serverarchitectures.



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What is SAP and Brief History (Contd.)

The development of SAPs internet strategy with mySAP.com redesigned the

concept of business processes (integration via Internet).

SAP AG became the company's official name in 2005 (AG is short forAktiengesellschaft (corporation).

Latest SAP R/3 Version is ECC6.0, Enhancement Package - 6



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SAP R/3 System: Hardware/Software Views



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Basis System: Three-Tier Computer Hierarchy

Input / Outputof data to users

Access to Dataase:(Read / Write data)

Central Database(Storage of all data)

Database

Application

Presentation

Processing of datausing application logic

Presentation of theprocessed data tothe user



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SAP R/3 System Configurations



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Client



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Common Client Roles



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Object Migration

Configuration and Transport



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The fundamental dataframework within theSAP system

SAPs staticinformational andprocessing/parameterdata

On-line tasks which

combine to formintegratedbusinessprocesses

Master ata

Transactions

!ierarchySAP

"lient

SAP Data Structure



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SAP !ierarchy

SAP !ierarchy #le$ibility

The hierarchy allows SAP to be fle$ible enough to

meet the re%uirements of our "ompany&

The fle$ibility is also a 'double-edged( sword&

There will be more than one option) each with

ad*antages and disad*antages&

SAP Hierarchy



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SAP Master ata&&&

+/, Accounts

endor Master

Materials Master"ustomer Master

.includes the following e$amples

SAP Master Data

mployee Master

Master ata records are created once and then reused throughout tthe system



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SAP !0 Transactions&&&.combine to form the following integrated business processes

SAP Transactions

!iring

Promotions

Organisation 0eassignments

Separation

Training



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Logging on/off SAP R/3 System11-1. Logging on the SAP R/3 System

1-2. Changing the Password

1-3.Logging off SAP R/3 System



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Click

Click on the SAP [SAPlogon].

Click on the SAP[SAP Logon].

1. Before you log on, you start the SAP R/3 System from Windows. 1) Click on the SAP logon icon, if this is available.

2) Access the SAP Logon menu via the Windows explorer.

1-1. Logging on the SAP R/3 System



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1-1. Logging on the SAP R/3 System (Contd)

Click

2. In the [SAP Longon 7] Window, either highlight the required server and click on the [Logon] buttonor double click the server description. After Go-live, some items in the logon window could bechanged.



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Please note that some items in the [SAP Longon 620] window could be changed after Go-live.The screen shot below shows the to-be [SAP Logon 620] window for the production client.



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3. After selecting the SAP R/3 server, the first screen you see is the logon screen.Enter the client number, your user ID, the initial password, language key and click on [Enter] icon.

Client Number(

11

User ID22

Password33

Language Code(EN is the language code forEnglish.You dont need to enter any code inthis field because the language isset within the system.)

44

Click

800

(Refer to Page 23)



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4. The following pop-up widow will appear. If a window is not displayed, or if you get an error message,

you need to re-enter your use ID or password.

5. Press [Enter] key or click on the [Enter] icon.


Click

800

DCG129



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800

DCG129


6. The [Copyright] dialog box will appear, if you log on the system first time.Click on the [Enter] icon.If there are system-wide messages for example, from your system administrator the System

Message dialog box is displayed. After you have read the messages, click on the [Enter] icon toclose the dialog box.

DCG129

Click



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SAP R/3 Main Menu Screen7. You should now see the SAP R/3 Main Menu Screen.



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1-2. Changing a Password

Click

You can change your password whenever you like.SAP R/3 can be set up to require you to change your password after a certain period of time(every 90 days). In this case, you will receive a message from SAP R/3 when it is time to change

your password. You change your password from the logon screen, before you enter SAP R/3.Click on the [New password] button when you change the password.

800

DCG129

Click



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1. To log off SAP R/3 from any screen:1) Select [System] from the menu bar and then [Log off] from the menu.

(Menu Bar: System > Logoff)

2) Click on the [windows close button] in any screen or click on the [Logoff/Exit] icon on theSAP R/3 system screen.

1-3. Logging off SAP R/3 System

Click

Click



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Understanding of the SAP R/3 Window22-1. SAP R/3 Standard Menu Vs. User Menu

2-2. How to display T.code in the SAP R/3 Menu2-3. Terms & Functionalities of SAP R/3 Window Elements2-3-1. Menu Bar2-3-2. Standard toolbar & icons2-3-3. Command field2-3-4. Screen Title2-3-5. Application Toolbar & Button2-3-6. Field

2-3-7. Tabstrip / Tab2-3-8. Status Bar2-3-9. Radio button / Checkbox



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2-1. SAP R/3 Standard Menu Vs. User Menu

SAP R/3Screen Body

SAP R/3Standard Menu

SAP R/3 Standard MenuSAP R/3 Standard Menu SAP R/3 User MenuSAP R/3 User Menu

SAP R/3User Menu

Click

You should now see the SAP R/3 main menu screen. The SAP R/3 standard menu shows a completeoverview of the SAP system you are currently working with. The user menu allows you to directly accessthe transactions you use the most without navigating through a series of menus. The user menu will be

displayed if you click the 2ndicon in the application toolbar. The user menu contains only those items such as transactions, reports, and web addresses you need to perform your daily task.



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2-1. SAP R/3 Standard Menu Vs. User Menu

You can expand and collapse menus in the navigation area by choosing the dropdown arrows to the leftof the menu items, as in the example below:

Transaction

Click



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Click

Click

Click on

Now, the T.codes ofeach transaction aredisplayed inthe transaction list.

11 22

33

Select [Extras] > [Settings] from the menu bar.Click on the Display technical names checkbox.In the pop-up window named Settings.

2-2. How to display T.Code in the SAP R/3 menu



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2-3. SAP R/3 Window Elements: Terms & Functionalities

Menu Bar1

StandardToolbar

2

Icon3

Command Field4

ScreenTitle

5

Application Toolbar

6

Button7

Tabstrip(Tab)

8

Field9

Status Bar10



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2-3. SAP R/3 Window Elements: Terms & Functionalities(Contd)

Radio Button11

Check Box12



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2-3-1. Menu Bar

Menu Bar

The menu bar contains the current menus such as Favorites" and Extras".Menus that appear in the menu bar change depending on which application and transaction

you are using. The [System] and [Help] menus are available in every SAP screen.

Menu escriptions

System Contains assorted utilities, such as log off, system status,user profile.

!elp Provides on-line help.



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2-3-2. Standard Toolbar & Icons

Standard

ToolbarIcon

1con 1con 2ame escription #unction 3ey

nter Check your work after you have finished enteringinformation on a screen. Same function as the[Enter key. !t does not save your work.

[Enter "ey

"ommand #ield #t the prompt in this field, you can enter

commands or transaction codes.

-

Sa*e Save your work [Ctrl $ [S

4ack %eturn to previous screen without saving yourdata. !f there are re&uired fields on the screen,these fields must 'e completed first.

[()

$it / ,ogoff *eave the current application and return to the

previous application + *ogoff the system

[Shift $ [()

"ancel Eit the current task without saving [(

Print Print the data from the current screen -

#ind Search for data re&uired in the current screen Ctrl $ [(

#ind ne$t Perform an etended search for data re&uired inthe current screen.

Ctrl $ [/11/18/15 32SAP Overview - L0 Training


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2-3-2. Standard Toolbar & Icons (Contd)

1con 1con 2ame escription #unction 3ey

#irst page Scroll to first page. [Ctrl $ [Page 0p

Pre*ious page Scroll to previous page. [Page 0p

2e$t page Scroll to net page. [Page 1own

,ast page Scroll to last page. [Ctrl $ [Page 1own

"reate a newsession

Create a new session. -

+enerate a

shortcut on thedesktop

#llow you to create a desktop shortcut to any

S#P report, transaction, or task if you areworking with a 2indows )-'it operation system.

-

!elp Provided help on the field where the cursor ispositioned.

[(

"ustomi5ing oflocal layout

#llow you to customi3e the display options. [#lt $ [(

Standard

ToolbarIcon



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2-3-3. Command Field

Command Field

At the prompt in the command field, you can enter1) Commands or2) Transaction codes

"ommand escription $ample

/n Enter +n $ transaction code in the command field and then press[Enter key, if you are currently working in a transaction and wantto go to another transaction.

+n(45678.Code 9 (456:

S666 Enter +S666 in the command field and then press [Enter key,if you want to fold up the unfolded S#P %+) standard menu.

-

/O Enter +; in the command field and then press [Enter key,if you want to generate a new session.

-

/i Enter +i in the command field and then press [Enter key, if youwant to end a session.

-

/nS789 Enter +nS05) in the command field and then press [Enter key, ifyou want to display the authori3ation data or error message.

-

The command field could behided or displayed by clicking thearrow to the right of the field.



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The screen title shows the name of the current application or transaction.

2-3-4. Screen Title

Screen TitleTransaction name

Screen TitleApplication name



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2-3-5. Application Toolbar & Buttons

The application toolbar contains pushbuttons of the most commonly used functions in thatapplication. Many times the push buttons provide shortcuts. These buttons change dependingon which application and transaction you are using.

Application

Toolbar

Application

Toolbar

Button



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2-3-6. Tabstrip & Tab

Tabstrip

Tab

The tabstrip is a collection of tabs. Tabs enable you to enter, display, and alternate betweenmultiple screens within a single window. To access the next screen, select the corresponding tabheader.



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2-3-7. Field

Field

FieldName

#ield Status escription

0e%uired #ield # field with a check mark is a re&uired f ield.


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2-3-8. Status Bar

Status Bar

Click here

System Message(Error, information,and warningmessages aredisplayed at the left ofthe status bar)

Session Number

Client Number

ServerInformation

OVR: OverwriteINS: Insert

(By clickingthis field, youcan togglebetween theInsert [INS] and

Overwrite[OVR] modes.)

Click here



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2-3-8. Status Bar (Contd)

Click here

Client Number,User ID,Transaction Code information

are displayed in the pop-upscreen.



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2-3-9. Radio Button / Checkbox

Radio Button

Check Box

In some cases you will not only enter data, you will also need to choose options using differentgraphical elements.

1) Radio buttons They will let you choose only one option from a limited set.2) Check boxes They will let you choose multiple options from a limited set



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Processing Business Transaction in SAP R/333-1. How to access transactions

3-1-1. via SAP R/3 menu path3-1-2. via T.code

3-2. How to find a transaction code3-2-1. via the menu bar3-2-2. via the status bar

3-3. How to move among fields in a transaction screen


31H A i


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3-1. How to Access transactions

via SAP R/3 Standard Menuvia SAP R/3 Standard Menu via T.Codevia T.Code11 22

How to access transactionsHow to access transactions


311 A i t ti iSAPR/3 th


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3-1-1. Accessing transactions via SAP R/3 menu path

After logging on to SAP R/3, you select applications and transactions (also known as tasks) to work in.You can expand and collapse menus in the tree structure by clicking the dropdown arrows to the left ofthe menu items. To open an application in the tree structure, double-click its node. Browse through

the menu text, by clicking on the nodes to the left, until the required transaction is found. Double-click on the "package" to start the transaction.

Click

Transaction


3-1-2AccessingtransactionsviaTCode


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3-1-2. Accessing transactions via T.Code

From the SAP R/3 main menu screen, you enter the transaction code (ex: ME51n) in the commandfield.If you are currently working in a transaction and want to go to another transaction, you enter

/n+transaction code (ex:/nME51n) in the command field and then press [Enter] key or click onthe [Enter] icon. The command/ncloses the current transaction, without saving any entered data.

ME51n /nME51n

From the SAP R/3 main menu screenFrom the SAP R/3 main menu screen From a transaction screenFrom a transaction screen

CommandField

CommandField

Click Click


3-1-2AccessingtransactionsviaTCode(Contd)


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3-1-2. Accessing transactions via T.Code (Contd)

You can use the command field to list the previously processed transaction codes.Click on the down arrow next to the command field. The system lists the recently used transactioncodes in a drop-down list.

Click

Recently used transaction codes


32Howtofindatransactioncode


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3-2. How to find a transaction code

A transaction code is identified either via the menu bar or the status bar of the system.

How to find a transaction codeHow to find a transaction code

via Menu Barvia Menu Bar via Status Barvia Status Bar11 22


321Howtofindatransactioncodeviathemenubar


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3-2-1. How to find a transaction code via the menu bar

To find the transaction code of a particular transaction by using the menu bar:Go to the transaction using the menus.Select [System] > [Status] from the menu bar.

The transaction code for the current task is displayed in the Transaction field.

Click

TransactionCode


3-2-2.Howtofindatransactioncodeviathestatusbar


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322. How to find a transaction code via the status bar

To display the transaction code, click the icon in the status bar. The transaction code will be shownin the drop-down menu.

Click

TransactionCode


33Howtomoveamongfieldsinatransactionscreen


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3-3. How to move among fields in a transaction screen

You can also move the cursor to any field by using the mouse or the arrow keys.

To move among fields in a transaction screen, click [Tab] or [Shift + Tab] keys.

Mo*ing forward Mo*ing 4ackward

8o move the cursor to the 'eginning ofthe net field

8o move the cursor to the 'eginning of theprevious field.

Tab Shift Tab+



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Working with multile sessions44-1. Session Overview

4-2. How to create a session4-2-1. via the menu bar4-2-2. via the command4-2-3. via clicking the icon in the standard toolbar

4-3. How to end a session4-3-1. via the menu bar4-2-2. via the command

4-4. How to identify the session list which are open

4-5. How to move among sessions


4-1.SessionOverview


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41. Session Overview

What is a Session?

A session is an additional SAP R/3 window that you can open when you want to work on severaltransactions or perform other functions such as reporting at the same time.

You can open a new session at any time and from any screen without losing data in the existingsessions.

Session #

For example, you can maintain a G/L account in one session, create customer data in a secondsession and create a customer invoice in a third session


4-1SessionOverview(Contd)


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4-1. Session Overview (Contd)

1) SAP R/3 allows you to open up to 4 sessions from one logon ID.

2) Since each open session uses system resources, overall system response time may beaffected. In other words, if several users have several sessions open at the same time,the system may take more time to process all of the transactions or functions.

3) The SAP R/3 main menu screen will be created, if you open up a new session.

4) You can open a new session at any time from any screen in SAP R/3.Whenever you open a new session, you do not lose any data in the existing sessions

Key features of a Session


4-2 Howtocreateasessionviathemenubar


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4-2. How to create a session via the menu bar

To create a session by using the menu bar:Select [System ] > [Create session] from the menu bar.Each session has a session number, which appears in that sessions status bars. I appears in

parentheses next to the system name.

Click

Session 1

Session 2

Session 3


4-2 Howtocreateasessionviathecommand


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4-2. How to create a session via the command

/O

CommandField

Click

You enter /O in the command field to create a session and then press [Enter[ key or click onthe [Enter] icon. Then, the pop-up window will be created. Click the [Generate] button tocreate a new session.

Session 2

Session 3

Click


4-2 Howtocreateasessionviaclickingtheicon


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42. How to create a session via clicking the icon

You click on the [create a new session] icon in the standard toolbar.SAP R/3 opens a new session and displays the number of the session in the status bar:

Click

Session 2

Session 3


4-3. How to end a session - via the menu bar


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Since each open session uses system resources that could affect response time, it is advised that youend any sessions that are not in use.

To end a session by using the menu bar:Select [System ] > [End session] from the menu bar.

Click


4-3.Howtoendasessionviathecommand


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43. How to end a session via the command

You enter /i in the command field to end a session and then press [Enter[ key or click onthe [Enter] icon. Then, the session will be ended.

/i

Command FieldClick


4-4.Howtoidentifythesessionlistwhichareopened


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44. How to identify the session list which are opened

You enter /O in the command field to create and then press [Enter[ key or click on the [Enter]icon. Then, the pop-up window will show you the list of sessions which are opened.Click on the [Enter] icon to close the window.

/O

CommandField

Click

Session List

Click

SAP R/3 MainMenu screen


4-5. How to move among sessions


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You can easily move among multiple sessions without losing any data. Additionally you can leave asession on hold as long as you like and you can return to it whenever you like.

To toggle between sessions, press [Alt + Tab] key.

Alt Tab+



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Useful Tis ! Tricks55-1. How to use your Favorites menu5-1-1. How to add transactions to your Favorites menu5-1-2. How to add web addresses to your Favorites menu

5-2. How to stop transactions5-3. How to save an authorization error screen in a local file5-4. Common error messages & Trouble-shooting tips5-5. How to customize a local layout

-SAP GUI color setting, font type & size5-6. How to save standard print options as defaults5-7. How to print from the SAP system


5-1. How to use your Favorites menu


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y

You can define and create a menu with the transactions, files and web addresses you most oftenperform. The advantage of having a Favorites menu is that it allows you to directly access the transactionsyou use the most without navigating through a series of menus.There are 2 ways to add transactions to your Favorites menu.

With drag & dropWith drag & drop11 Favorites > Insert transactionFavorites > Insert transaction22

How to add transactions to your Favorites menuHow to add transactions to your Favorites menu

Drag & Drop


5-1-1. How to add transactions to your Favorites menu


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With drag & dropWith drag & drop11 Favorites > Insert transaction22


Drag & Drop


5-1-1. How to add transactions to your Favorites menu


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(Contd)


With drag & drop11 Favorites > Insert transaction22

Click Enter T.code here1

2


5-1-2. How to add web addresses to your Favoritesmenu


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menu

How to add web addresses to your Favorites menuHow to add web addresses to your Favorites menu

Click

1

2

Click

3

4


5-2. How to stop transactions


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Sometimes transactions take a long time to execute (you may have forgotten to enter selection criteria).In this case you can choose [upper left corner menu ] > [Stop transaction].

Click


5-5. How to customize local layout - SAP GUI colorsetting


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g

You can change the GUI color setting by clicking the [Customizing of a local layout] icon in thestandard toolbar.

1 2

3

Click

Select the color & click onthe [Save as..] button

4

Click

The GUI colorsetting haschanged.


5-5. How to customize local layout Font type & size


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You can change the font type and size by clicking the [Customizing of a local layout] icon in thestandard toolbar.

1

Click

2

Choose the fonttype and size, thenclick on [OK]button.


System Messages


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E - ErrorAn invalid entry has been made.

The cursor moves to the field where the error

has occurred.

W - WarningA possible error has been made. The user can continue without changing.

I Information

Feedback from the system.


Any Questions?


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y

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THANK YOU!

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