sap material create using winshuttle · sap material create with winshuttle 2 . ... bunn sap...

SAP Material Create using Winshuttle Cindy Lord | Bunn-O-Matic

Winshuttle User Group | San Diego 2013

Abstract

• Custom Material Number

• Lotus Notes Export

• Automatic data import to Excel

• Winshuttle Chained Transactions

SAP Material Create with Winshuttle 2


BUNN History

Today, BUNN has grown into a global brand and continues to draw from the entrepreneurship of five family generations to serve customers around the world.


• Founded in 1950’s as a division of Bunn Capitol Wholesale Grocery Company

• Incorporated in early 1960’s

• First - flat-bottom paper filter

pour-over coffee brewer

commercial iced tea brewer that uses fresh leaves vs. instant mix


BUNN Products

Best known for coffee & tea brewers and grinders


A range of options for all coffee profiles.

Fresh iced tea brewing solutions with a variety of dispenser options.

High performance option for quick-turnaround environments.

Decanter Brewers

Iced Tea Brewers Coffee Grinders

Excellent heat retention without the need for warming stands or trays.

Thermal Coffee Brewers


BUNN Products

Offers many other beverage solutions


Reversing auger technology for excellent mixing and freezing.

Frozen Beverage Systems

Pumps and mixes concentrated juices accurately and consistently.

Cold Beverages from Concentrate

Advanced mixing technology delivers exceptional hot drinks and soups.

Hot Beverages from Powder

Sleek Super-Automatics for exceptional espresso beverages.

Espresso Systems


BUNN SAP Deployment


• SAP Go-Live on October 1, 2010

• Implemented PP, MM, SD, WM & FICO Modules in 6 US plants, 2 UK warehouses

• Engineering entered new Materials manually into SAP

• Needed Winshuttle to do Material Create Process

• Master Data Analyst in IT wrote Winshuttle for Material Create Process

• Licenses - 2 Transaction and 19 Runners


Material Create Process at Bunn


Designer

creates new

part

Documentation

Tech provides

additional data

Records Tech

extends

material in SAP

Material Control

extends to storage

locations

MRPC sets up

MRP Data

Manufacturing

Engr provides

Backflush data

Purchasing

provides

purchase data

WINSHUTTLE

WINSHUTTLE WINSHUTTLE

WINSHUTTLE

Pricing & discounts

are entered for

salable materials

Accounting

costs material

WINSHUTTLE

Forecast is entered

for products & parts


Material Create Objectives

Generate material # in Lotus Notes

Export data to neutral file

Import neutral file into Excel

Use imported data to populate multiple Excel tabs

Run chained transactions for each Excel tab

Determine if errors occurred



Lotus Notes Data base

Engineer generates & reserves custom material • Five digits/chars dot four digits (5.4) 12345.0000 • Supply Description only • In PLM create ZENG material type & associated document

•Documentation Tech • Determines Material Type • Adds information • Submits for approval

•Records Tech • Exports approved materials



Lotus Notes Database

Mandates 5.4 format

Reserves material #s before entry in SAP

Doc Techs can add information as it is available

Doc Manager approval before entered in SAP



Lotus Notes Database

Update description

Generate Prod Hierarchy


Specify Material Type and plants & procurement codes

Additional fields


Lotus Notes Export

Separated into FERT, HALB, ROH&VERP&UNBW, ZADD

Creates a txt file for each group

Limitation of Excel – Max 7 nested If statements



Excel Import


Excel file for FERT, HALB, ROH&VERP&UNBW, ZADD

Imports respective txt file when opened

41 columns are populated on Import tab

Macro is run to clear any previous Logs on each tab


Excel Tabs


Up to 18 Excel Tabs & 200+ fields are populated from Import tab

Entry tab is overview for humans to troubleshoot

If material does not exist in SAP, ZENG is created

First transaction uses an ALF (Automatic Login File)

Winshuttle transaction for each tab

Many transactions are contained in a loop & do not run if material# field is blank


Excel Tabs


Flow chart shows path through TXRs

MM01 Creates a ZENG

MM02 updates all Basic Data

MMAM is used to change to new

material type

Different flow for different material

types


Excel Tabs


1st plant is extended with 1st Distribution

Channel

Additional Distribution Channels are

extended

Sales Text is populated for Distribution

Channels

Additional Plants are extended as

needed

Warehouse extensions are dependent

on plant & material type


Excel Tabs


Excel columns are color coded

Green are generated with a formula

Pink are constant for that tab

If material # is blank, Winshuttle will skip that line on that tab


Excel Tabs


Excel tabs contain lookup tables that can be changed

Product Storage Location

External Procurement Storage Location

Planned Delivery Time

Goods Receipt Time

Use VLOOKUP to enter into Winshuttle tabs


Excel Tabs


Results tab contains logs from all other tabs

Macro runs on open of the tab

Copies text & color of log

Is cleared by the Clear macro


Demonstration

Video demonstrations


Data Export from Lotus Notes Import and run Winshuttle

https://uiscamtasiar.uis.edu/relaycontent/Winshuttle_-_MP4_with_Smart_Player_%28Large%29_-_20130727_09.59.43AM.html

https://uiscamtasiar.uis.edu/relaycontent/PNDB-Export_-_MP4_with_Smart_Player_%28Large%29_-_20130727_10.01.06AM.html


Conclusion

Winshuttle transferred Lotus Notes data to SAP • Used existing logic for custom materials • Engineering was familiar with Lotus

Winshuttle features to automate • Chained transactions • Auto login file

Entered twice as many fields and eliminated typos

Reduced data entry time to 5% of original time spent – was 10 minutes now 30 seconds



Other Projects Completed

Purchasing Setup Winshuttles

Accounting Costing Winshuttle

Accounting End of Month Winshuttles

Forecast adjustment Winshuttles

End of Life Winshuttles

Updating NAFTA & Country of Origin data

200+ Winshuttles used to update data in Material Master, Customer Master, Vendor Master

200+ Winshuttles to run other transactions



Current & Future Projects

Current:

Scheduling Products

Backflushing Locations in Material Master

Backflushing Locations in BOMs

Future:

Entering & updating Product Data in Characteristics


Winshuttle User Group | San Diego 2013 SAP Material Create with Winshuttle 24

“Those who cannot change their minds cannot

change anything.” George Bernard Shaw (1856-1950)

New Ideas for your own projects? Questions?

sap material create using winshuttle · sap material create with winshuttle 2 . ... bunn sap...

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