sap financial modules tc

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Page 1: SAP Financial Modules TC

Some Important Tcodes for FI GL AR AP Asset T Codes DetailsFinancial Accounting    SPRO    Enter IMGOX02    Company Code - Create, Check, DeleteOX03    Create Business AreaOKBD    Functional AreasOB45    Create Credit Control AreaOB29    Maintain Fiscal Year VariantOB37    Assign Co. Code to Fiscal Year VariantOB13    Creation of Chart of Account (CoA)OBY7    Copy Chart of Account (CoA)OBY9    Transport Chart of AccountOBD4    Define Account GroupOBY2    Copy GL Accounts from the Chart to Co. CodeOB53    Define Retained EarningsOB58    Maintain Financial Statement VersionsOBC4    Maintain Field Status VariantOBBO    Define Posting Period VariantOBA7    Define Document Type & Number RangesOB41    Maintain Posting KeysOBA4    Create Tolerance GroupsFBN1    Create GL Number RangesOBL1    Automatic Posting DocumentationFBKP    Automatic Account AssignmentOBYC    MM Automatic Account AssignmentOBY6    Enter Global ParametersFS00    Creation of GL Master Records(F-02)  Posting of GL Transactions(FB03)  Display of GL Document(FS10N) Display of GL AccountsOB46    Define Interest Calculation TypesOBD3    Define Vendor Account Group(XK01)  Creation of Vendor Master (F-43)  Purchase Invoice Posting(FK10N) Display Vendor AccountF112    Define House BankOBB8    Maintain Terms of Payment (ToP)OBD2    Creation of Customer Account GroupOBA3    Customer Tolerance Groups(XD01)  Creation of Customer Master (FD10N) Display Customer Account(F-28)  Incoming Payment PostingOB61    Define Dunning AreaEC08    Copy Reference Chart of Depreciation (CoD)OADB    Define Depreciation AreaOAOB    Assign Chart of Depreciation to Co. CodeOAOA    Define Asset ClassAO90    Assignment of Account in Asset ClassOAY2    Determination of Depreciation Area in Asset Class(AS01)  Creation of Asset Master(AS11)  Creation of Sub Asset(F-90)  Asset Purchase Posting(AFAB)  Depreciation Run(F-92)  Asset Sale Posting(AW01N) Asset Explorer

Explain the difference between INVOICE and BILLING in SAP.

Both are same in SD point of view.

Page 2: SAP Financial Modules TC

- In SD terminology we call as Billing Document and - In FI terminology we call as INVOICE. - In MM again only INVOICE will be there for Vendors.

Invoice is document indicating to delivery goods and Billing is a receipt of payment.

If we receive the goods from vendors that is called bill if we give the goods to customer that is called invoice.

Bill means we have to pay the amount against bill invoice means we have to receive the amount against invoice.

Invoice is for both : Vendor Invoice and Customer Invoice.

Billing Tcodes: -  VF01 create billing document. The delivery order comes up auto. -  VF02 the billing doc comes up auto . View the accounting enteries

Invoice Tcodes: -  FB60 Create invoice with respect to rawmaterial and tax. -  FB70 Invoice entries with respect to sales and tax

Useful Reports T-code in SAP Financial AccountingGENERAL LEDGER

Information Systems

1.  Structured Account Balances (Balance Sheet & P&L Account  in FS Version Format)               

                                                         S_ALR_870122792.  GL Account Balances (Totals & Balances )             S_ALR_870123013.  GL Line Items                                        S_ALR_870122824.  Statements for GL Accounts, Customers & Vendors      S_ALR_87012332 5.  Document Journal                                     S_ALR_870122876.  Compact Document Journal                             S_ALR_870122897.  Line Item Journal                                    S_ALR_870122918.  Display of Changed Documents                         S_ALR_870122939.  Invoice Numbers assigned Twice                       S_ALR_8701234110. Gaps in Document Number Assignments                  S_ALR_8701234211. Posting Totals Document Type wise                    S_ALR_8701234412. Recurring Entry Documents                            S_ALR_87012346

Master Data

13. Chart of Accounts                                    S_AL:R_8701232614. GL Account List                                      S_AL:R_8701232815. Display Changes to GL Accounts                       S_ALR_8701230816. Financial Statement Version                          FSE2

CASH & BANK REPORTS

1. Check Information List                                FCH62. Check Register                                        FCHN3. Check Number Ranges                                   S_P99_41000102

Page 3: SAP Financial Modules TC

TAX REPORTS & REGISTERS

1. List of Internally generated Excise Invoices          J1I7

2. Capital Goods Transfer of Credit                      J2I8                           3. List of GRs without Excise Invoice                    J1IGR  

4. List of SubContract Challans                          J1IFR

5. CENVAT Register                                       J2I9(Monthly Return under Rule 57AE of the Central excise Rules from which Monthly Return under Rule 7 of the CENVAT Credit Rules 2001)

6. Registers : RG 23A/C Part I &II , RG1, PLA            J1I5,J2I5,J2I6ACCOUNTS RECEIVABLE

Information Systems

1. Bill Holdings (Bill of Exchange Receivable List  with ALV facility)                                                         S-ALR_870099872. Customer Balances in Local Currency                   S_ALR_870121723. Customer Line Items                                   S_ALR_870121974. Due Dates Analysis for Open Items                     S_ALR_870121685. List of Customer Open Items                           S_ALR_870121736. Customer Evaluation with Open Item Sorted List        S_ALR_870121767. Customer Payment History                              S_ALR_870121778. Customer Open Item Analysis (Overdue Items Balance)   S_ALR_870121789. List of Customer Cleared Line Items                   S_ALR_8701219810.List of Down Payments open at key date                S_ALR_8701219911. Debit & Credit Notes Register – Monthly              S_ALR_8701228712. Customer wise Sales                                  S_ALR_87012186                           

ACCOUNTS PAYABLE

(Note : Similar Reports available for A/R are available for A/P also)

1. Vendor Balances                                       S_ALR_870120822. Vendor Debit/Credit Memo Register                     S_ALR_87012287Is there a Report displaying Master data, that is a list of vendors showing name, address, payment method, etc ( everything about vendor).   Is their any report like that and what's the table name to display all vendor master data too. 

Go to this menu: Financial Accounting -> Accounts Payable -> Information System -> Reports for AP accounting -> Master Data.

How to get Report of Withholding Tax along with Vendor Name.  What is the T-Code or Path for this report?

You can get the withholding tax report for vendor by using these t.codes: S_P00_07000134 - Generic Withholding Tax Reporting  S_PL0_09000447 - Withholding tax report for the vendor

Which reports we can use for the receivables to be checked on daily basis?

Page 4: SAP Financial Modules TC

Go to SAP Easy Access main menu. Go To Accounting -> FI Acc -> customer(receivables) -> information system -> reports .  Here you can get all the standard reports for receivables

The Financial Statement Closing Tcodes 1. Maintain Financial Statement Versions

IMG -> Financial Accounting -> General Ledger Accounting -> Business Transactions -> Closing -> Documenting -> Define Financial Statement Versions - OB58  

2. Execute a Balance Sheet (RFBILA00) 

Information Systems -> Accounting -> Financial Accounting -> General ledger -> Information System-> Balance Sheet

or

Accounting -> Financial accounting -> General ledger -> Information system -> General LedgerReports -> Balance Sheet/Profit and Loss Statement/Cash Flow -> General -> Actual/Actual Comparisons -> Balance Sheet/P+L - F.01  

3. Execute a Balance Sheet Drill Down Report 

Accounting -> Financial accounting -> General ledger -> Information system -> General LedgerReports -> Balance Sheet/Profit and Loss Statement/Cash Flow -> General - Various  

4. Execute a Cost-of-Sales Profit and Loss Report 

Accounting -> Financial accounting -> Special Purpose Ledger -> Tools -> Report Painter -> Report -> Display -> Library 0F1, Report 0F-GUV1 -> Display -> Execute - GRR3

Profit and Loss Closing Tcodes  1. Capital Investment Projects – Settle Order to AUC  Accounting -> Investment management -> Internal orders -> Period-end closing -> Single functions -> Settlement ->…  Various

 2. Capital Investment Projects – Settle AUC to asset in service  Accounting -> Investment management -> Fixed assets -> Postings  -> Cap. asset u. const. -> Settle  AIBU

 3. PP/CO Period-End Closing  Logistics -> Production -> Production Control -> Period-end closing ->…

or

Accounting -> Controlling -> Product Cost Controlling -> Cost Object Controlling -> Product Cost by Order ->

Page 5: SAP Financial Modules TC

Period-End Closing -> Single Functions ->…  Various

 4. Internal Order Period-End Closing  Accounting -> Controlling -> Internal Orders -> Period-end closing -> Single functions ->…  Various

 5. Cost Center Accounting Period-End Closing  Accounting -> Controlling -> Cost Center Accounting -> Period-end closing -> Single functions ->…  Various

 6. Profitability Analysis Period-End Closing  Accounting -> Controlling -> Profitability Analysis -> Actual Postings -> Cost Center Costs/Process Costs ->…  KEU5, KEG5, CPAE

 7. Lock Controlling Transactions  Accounting -> Controlling -> Cost Center Accounting -> Environment -> Period lock -> Change  OKP1

 8. Reconciliation Ledger  Accounting -> Controlling -> Cost Element Accounting -> Actual postings -> Reconciliation withFI  KALC

 9. Reconciliation Ledger Follow Up Postings  Accounting -> Controlling -> Cost Element Accounting -> Environment -> Reconciliation ledger -> Follow up posting  KAL1

10. Reconciliation Ledger Configuration  IMG -> Controlling -> Overhead Cost Controlling -> Cost and Revenue Element Accounting -> Reconciliation Ledger  Various

11. Post payroll information to accounting Human Resources -> Payroll -> (Country-specific)  PC00_ M99_ CIPE

12. Configure Payroll for posting to accounting  IMG -> Payroll -> Payroll: (country-specific)  Various Customizing Technical, Organizational and Documentary  Steps

13. Define fiscal year variants  IMG -> Financial Accounting -> Financial Accounting Global Settings -> Fiscal Year -> Maintain Fiscal Year Variant (Maintain Shortened Fisc. Year)  OB29

14. Allocate fiscal year variant to a company code  IMG -> Financial Accounting -> Financial Accounting Global Settings -> Fiscal Year -> Assign Company Code to a Fiscal Year Variant  OB37

15. Define Variants for Open Posting Periods IMG -> Financial Accounting -> Financial Accounting Global Settings -> Document -> Posting Periods -> Define Variants for Open Posting Periods  OBBO

16. Allocate Posting Period Variant to Company Code IMG -> Financial Accounting -> Financial Accounting Global Settings -> Document -> Posting Periods -> Assign Variants to Company Code  OBBP

17. Open and Close Posting Periods 

Page 6: SAP Financial Modules TC

Accounting -> Financial accounting -> General ledger  -> Environment -> Current settings -> Open and Close Posting Periods  OB52

18. Carry Forward Balance to New Fiscal Year  Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Carry Forward -> Balances  F.16

19. Define Retained Earning account  IMG -> Financial Accounting -> General Ledger Accounting -> Business Transactions -> Closing -> Carrying Forward -> Define Retained Rarnings Account  OB53

20. Schedule Manager  Accounting -> Financial accounting -> General ledger -> Periodic processing -> Schedule Manager  SCMA

21. Subsequent Business Area/Profit Center Adjustment – Calculate  Accounting -> Financial accounting  -> General ledger -> Periodic processing -> Closing -> Regroup -> Balance Sheet Readjustment -> Calculate  F.5D 

22. Subsequent Business Area/Profit Center Adjustment – Post  Accounting -> Financial accounting  -> General ledger -> Periodic processing -> Closing -> Regroup -> Balance Sheet Readjustment -> Post  F.5E

23. Transfer B/S Items to Profit Center Accounting  Accounting -> Enterprise Controlling -> Profit Center Accounting -> Actual Postings -> Period-End Closing -> Transfer Payables/Receivables  1KEK

24. PCA Balance Carried Forward  Accounting -> Enterprise Controlling -> Profit Center Accounting -> Actual Postings -> Period-End Closing -> Carrying Forward of Balances  2KES

25. Profit and Loss Adjustment  Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Regroup -> Profit and Loss Adjustment  F.50

26. Run Compact Document Journal  Accounting -> Financial accounting -> General ledger -> Information system -> General Ledger Reports -> Document -> General -> Compact Document Journal 

27. Create Balance Audit Work Files  IMG -> Financial Accounting -> General Ledger Accounting -> Business Transactions -> Closing -> Documenting -> Define Accumulated Work Files for Balance Audit Trail  OBBQ

28. Run Monthly Balance Audit Trail for Open Item Accounts Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Document -> Balance audit trail -> Open item accounts -> Open Item Account Balance Audit Trail from the Document File 

29. Run Monthly Balance Audit Trail for Other Accounts Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Document -> Balance audit trail -> All accounts -> General Ledger from the Document File 

Page 7: SAP Financial Modules TC

30. Create Extract for Accumulated Open Item Balance Audit Trail Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Document -> Balance audit trail -> Open item accounts -> From balance audit trail -> Extract for Accumulated Open Item Audit Trail 

31. Run Accumulated Open Item Balance Audit Trail Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Document -> Balance audit trail -> Open item accounts -> From balance audit trail -> Accts Detailed Listing from Open Item Account Accumulated Audit Trail 

32. Create Extract for Accumulated Balance Audit Trail for Other Accounts Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Document -> Balance audit trail -> All accounts -> From balance audit trail -> Extract for the Accumulated Historical Balance Audit Trail 

33. Run Accumulated Balance Audit Trail for Other Accounts Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Document -> Balance audit trail -> All accounts -> From balance audit trail -> Account Details from Historical Accumulated Balance Audit Trail 

Steps For Using Trx F103 and F104 How to use transactions F103 and F104?   - F103 - Receivables Transfer Posting (Gross)    - F104 - Reserve for Bad Debt (Gross)    Answer:   Step 1: OB04 : You can define here the % of provision.   Step 2: FS00 : Creation of GL Accounts   BAD DEBTS,PROV FOR BAD DEBTS-NORMAL ACCOUNTS(EXP & LIAB)   BAD DEBT RECON Account AND RESERVE FOR BAD DEBT RECON ACCOUNTS (Both CUST Recon G067)   Step 3: FD01 - Create customer   Step 4: F-22 - Post INVOICES   Step 5: OBXD - BAD DEBT TO PROV FOR BAD DEBT   Step 6: OBXY - SDRS TO BAD DEBT RECON(In OBXY, Give alternative GL accounts for Spl GL Ind,&H0D "E" is SAP delivered Spl GL ind available for value adjustments)   Step 7: F103 - DRS TO RECON  

Page 8: SAP Financial Modules TC

Step 8: F104 - BD TO PROV BAD DEBT   Step 9: F-28 - BANK TO CUST (E -indicator)(RESIDUAL OR PARTIAL PAYMENT IN EACH INVOICE)   Notes:   The program transfers doubtful receivables to a special G/L account. A separate program (SAPF104) generates the necessary provisions for the transferred receivables.   It reads all open items in a customer account, and if an item's balance per invoice reference number is greater than zero and the transfer posting deadline is reached, it clears the item and posts a new item with the specified special G/L indicator. If credit memos were posted without invoice reference to the account, it also makes a transfer posting for them in order to reduce the amount of provision already made.   The system converts the deadline for transfer postings that you defined as months in Customizing for Financial Accounting into a key date.   The postings are put into a batch input session.   Example 1: A receivable of 100 USD (170 DEM) is due on 03/01/1993. You run this program on 10/01/93 using a provision method that has a transfer posting deadline of 6 months.   You specify special G/L indicator "E" and posting key "09" for the transfer posting. The reconciliation account for this receivable is 140000. The special G/L account is 140050.   The receivable is transferred since the transfer posting deadline has been reached and the amount receivable is greater than zero.   The original document is cleared, and a new receivable is posted to the customer account using special G/L indicator "E".   100 USD (170 DEM) is debited to account 140050 and credited to 140000.   Example 2: A credit memo for 100 USD is posted without invoice reference to the same customer account as in the last example.   You run this program again, and it finds that a transfer posting must be made for another invoice for 50 USD.   The credit memo for 100 USD is also transferred since the total amount of doubtful receivables that are already posted and that still need to be posted (100 USD in example 1 and 50 USD in example 2) is greater than the credit memo amount. The transfer of the credit memo reduces the amount of doubtful receivables, which in turn reduces the amount of posted provisions once you run program SAPF104.