Use Tcode : SPRO

Click on

SPRO

save

Posting Keys:Define Posting Keys

In this activity you define posting keys. Users specify a posting key before entering a line item. The posting key controls how the line item is entered and processed.

For each posting key, you define among other things:

which side of an account can be posted to,

which type of account can be posted to, and

which fields the system displays on the entry screens and whether an entry must be made (field status).

Define Document Types

In this activity you create document types for customer, vendor and general ledger business transactions in Financial Accounting. Document types differentiate business transactions and control document filing.

You specify a number range for each document type. Document numbers are chosen from this number range. You can use one number range for several document types.

Document types are valid for all clients. You specify a number range key for each document type. You create the desired number range intervals for each number range key based on the company code. This means that you can specify intervals of different sizes for the same number range.

ExampleYou defined a document type for incoming invoices. In company code 0001 there are a lot of invoices to be posted. Thus you create a large number interval for the number range in this company code. In another company code there are only a few incoming invoices that need to be posted. For this company code you can define a small number interval for the same number range.

If a document type is not used in a company code, do not store a number interval for that company code.

Document TypeDescriptionNumber RangeFromTo

SAGL accounting document01100000199999

AAAsset accounting document01100000199999

ABReversal or clearing document01100000199999

AFDepreciation posting document04800000899999

DRCustomer Invoice / Outgoing invoice18200000299999

DZIncoming payment14400000499999

DGCustomer Memo16600000699999

DAClearing / Reversal Document16600000699999

KRVendor invoice19300000399999

KZOutgoing payment15500000599999

KGVendor memo17700000799999

KAClearing / Reversal Document17700000799999

Define Filed status Variant:

Select reference Field status 0001 and select

Change the name of the Field status variant

To view the field status groups:

Now, Select the field status variant and Double click on

Now select any group and click on to see the status of the fields as per the group

Tolerance Groups:Tolerance groups are used to specify the permissible limits to the employees or users of the organization for posting of a document, settlement of cash discount and payment terms.

1. Define tolerance groups for employees (OBA4)

2. Define tolerance groups for GL accounts (OBA0)

3. Define tolerance groups for outgoing payments (OBA3)

1. Define tolerance groups for employees:

Click on

2. Define tolerance groups for GL accounts:

Master data maintenance:

4. General Ledger Accounts

5. Customer Accounts

6. Vendor Accounts

7. Bank Accounts

8. Material Accounts

9. Asset AccountsGeneral Ledger Accounts:

To create General Ledger Accounts, the following requirements are to be created:

1. Maintain Chart of accounts and assign to company code

2. Creating Account Groups, Allocate number ranges for Gl accounts, and Field status for creation for GL accounts,

3. Define Retained earnings Account

Creation of Chart of Accounts:

Chart of Accounts is the list of all general ledger accounts. For every account the chart of accounts contains the following:

1. General data: Includes account number, Account Description, Account Group and Statement Type

2. Company code specific data: Specifies the following:

(Currency

(Only balances in local currency

(Tax category information

(Reconciliation account for account types

(Open item management

(Line item display

(Sort Key

(Field Status Group

(Tolerance group

(Indicator for Cash / bank account

(Interest calculation information

(Bank Information

Maintain Chart of Accounts:

Assign Chart of accounts to Company codes:

Define Account Groups:

Define Retained Earnings Account

You assign a retained earnings account to each P&L account by specifying a P&L statement account type in the chart of accounts area of each P&L account.

At the end of a fiscal year, the system carries forward the balance of the P&L account to the retained earnings account. You can define one or more P&L statement account types per chart of accounts and assign them to retained earnings accounts.

Press ENTER

Maintain Field Status Variant:

Assign Company code to Field Status Variant: