sap fi cheque with alternative payee-b user manual guide

PROJECT A-SURE

User Training Manual

Financial Accounting ACCOUNTS PAYABLE

CHEQUE WITH ALTERNATIVE PAYEE PAYMENT PROCESSING

CUSTOMER: PTCL

IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan Engineering Company Limited

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FI‐AP‐015.03B.doc/001 Version 001

Document Number

Document Number Document Date

FI-AP-015.03B.doc/001 17 November, 2007

Version History

Version Number Version Date Summary of Changes Ref: Minutes of Review

01 / 001 17 November 2007 NA NA

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TABLE OF CONTENTS

1. SAP EASY ACCESS MENU ...................................................................................... 8

1.1. REQUIRED USER INPUT ......................................................................................................... 8 1.2. SAP SCREEN SNAP .............................................................................................................. 8 1.3. DESCRIPTION ....................................................................................................................... 8

2. VENDOR NUMBER ................................................................................................... 9

2.1. REQUIRED USER INPUT ......................................................................................................... 9 2.2. SAP SCREEN SNAP .............................................................................................................. 9 2.3. DESCRIPTION ....................................................................................................................... 9

3. INVOICE DATE ........................................................................................................ 10

3.1. REQUIRED USER INPUT ....................................................................................................... 10 3.2. SAP SCREEN SNAP ............................................................................................................ 10 3.3. DESCRIPTION ..................................................................................................................... 10

4. POSTING DATE ....................................................................................................... 11


5. INVOICE AMOUNT .................................................................................................. 12


6. GENERAL LEDGER ACCOUNT NO. ..................................................................... 13


7. LINE ITEM AMOUNT ............................................................................................... 14

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8. INPUT TAX CODE ................................................................................................... 15


9. COST CENTER ........................................................................................................ 17


10. PAYMENT TAB ...................................................................................................... 18

10.1. REQUIRED USER INPUT ..................................................................................................... 18 10.2. SAP SCREEN SNAP .......................................................................................................... 18 10.3. DESCRIPTION.................................................................................................................... 18

11. INDIVIDUAL PAYEE .............................................................................................. 19


12. ALTERNATIVE PAYEE DETAILS ......................................................................... 20


13. SIMULATE ............................................................................................................. 21


14. POST ...................................................................................................................... 22

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15. DOCUMENT NUMBER .......................................................................................... 23


16. SAP EASY ACCESS MENU .................................................................................. 24


17. POST OUTGOING PAYMENTS: HEADER DATAT ............................................. 25


18. PROCESS OPEN ITEMS ....................................................................................... 26


19. PARTICULAR INVOICES ...................................................................................... 27


20. DOCUMENT OVERVIEW ...................................................................................... 28


21. POST OUTGOING PAYMENTS DISPLAY OVERVIEW ....................................... 29

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22. AMOUNT ENTRY ................................................................................................... 30


23. SIMULATE ............................................................................................................. 31


24. CHECK ALTERTERNATIVE PAYEE .................................................................... 32


25. POST ...................................................................................................................... 33


26. DOCUMENT NUMBER .......................................................................................... 34


27. SAP EASY ACCESS ............................................................................................. 35


28. PRINT FORM FOR PAYMENT DOCUMENT ........................................................ 36

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29. PRINT ..................................................................................................................... 37


30. VIEW INSTRUMENT .............................................................................................. 38


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1. SAP Easy Access Menu

1.1. Required User Input Double click "Invoice".

1.2. SAP Screen Snap

1.3. Description Either follow the Menu path and double click on "Document Entry" OR type FB60 in the command line.

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2. Vendor Number

2.1. Required User Input Enter Vendor code OR press F4 to select vendor from drop down list then press tab.


2.3. Description Enter the Vendor Code of an existing vendor against which invoice is recorded.

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3. Invoice Date

3.1. Required User Input Enter Invoice date.


3.3. Description Specifies the issue date of the original document.

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4. Posting Date

4.1. Required User Input Enter Posting date, press Tab.


4.3. Description Date which is used when entering the document in Financial Accounting or Controlling.

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5. Invoice Amount

5.1. Required User Input Enter amount of invoice, press Tab.


5.3. Description This is the invoice amount field, which is user/scenario dependent. It will be any amount depending on the requirements.

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6. General Ledger Account no.

6.1. Required User Input Enter the relevant GL account no. , press Tab.


6.3. Description This field contains the number of the G/L account to which the transaction figures are updated.

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7. Line Item Amount

7.1. Required User Input Enter "*" then press Tab.


7.3. Description Line item amount in document currency. During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount of the final line item is then the balance of all the line items previously entered.

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8. Input Tax Code

8.1. Required User Input Enter relevant Tax code OR press F4 / click icon to select Tax code from drop down list, press Enter.


8.3. Description The tax code represents a tax category which must be taken into consideration when making a tax return to the tax authorities.

Tax codes are unique per country. The tax rate calculation rules and further features are stored in a table for each tax code.

For tax-exempt or non-taxable transactions, you should use tax codes with a 0 percentage rate if the corresponding transactions are to be displayed in the tax returns.

Note:

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You must define new tax codes if tax rates are changed by the state. The old codes with the old tax rates must remain in the system until no more open items which use this tax code exist.

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9. Cost Center

9.1. Required User Input Enter relevant Cost Center.


9.3. Description An organizational unit within a controlling area that represents a defined location of cost incurrence.

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10. Payment Tab

10.1. Required User Input Click the Payments Tab.


10.3. Description To edit payment information.

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11. Individual Payee

11.1. Required User Input Click on Individual payee.


11.3. Description Indicates that the address and bank details for an alternative payee/ payer should be or have been specified for this line item.

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12. Alternative Payee Details

12.1. Required User Input Ensure all required fields are filled properly.


12.3. Description Enter necessary information of Alternative Payee. Name, City & Country are mandatory fields.

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13. Simulate

13.1. Required User Input Click on Simulate button.


13.3. Description To simulate the document click on Menu bar --> Document --> Simulate.

Overview of accounting document after:

• Execution of all Substitutions • Execution of all validations Creation of automatically created line Items.

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14. Post

14.1. Required User Input Click the Post button.


14.3. Description Post button to store accounting entries.

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15. Document Number

15.1. Required User Input Note down document number.


15.3. Description Note down the document number for future reference.

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16. SAP Easy Access Menu

16.1. Required User Input Double click on Post.


16.3. Description Either follow the Menu path and double click on "Post" OR type F-53 in the command line.

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17. Post Outgoing Payments: Header Datat



17.3. Description For field descriptions refer FI-AP-002.02B.

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18. Process Open Items

18.1. Required User Input Click the Process Open Items button.


18.3. Description All Invoices against which payment is liable is highlighted for further processing.

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19. Particular Invoices

19.1. Required User Input Double click on invoices to be paid.


19.3. Description Select particular invoices for payment.

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20. Document Overview

20.1. Required User Input Click on Document Overview Button.


20.3. Description The document that is to be generated from our selections can be viewed by clicking the document overview button.

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21. Post Outgoing Payments Display Overview

21.1. Required User Input Double click on the item.


21.3. Description In the Document Overview you may select an amount by double clicking it from the generated document to correct the bank line item (Net amount after all tax & other deductions).

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22. Amount Entry

22.1. Required User Input Enter "*" then press Enter.


22.3. Description Here an amount (net) is entered or you may enter "*" so that the value is defaulted by the system.

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23. Simulate

23.1. Required User Input Click on Menu bar --> Document --> Simulate.


23.3. Description To simulate the document click on Menu bar --> Document --> Simulate.

Overview of accounting document after:

• Execution of all Substitutions • Execution of all validations • Creation of automatically created line Items

Note: You can not edit a document in the simulation mode.

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24. Check Alterternative Payee

24.1. Required User Input Double click Vendor line item.


24.3. Description Double click on vendor line item to view Alternative Payee (entered at the time of Invoice).

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25. Post

25.1. Required User Input Click the Post button.


25.3. Description Post button to store accounting entries.

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26. Document Number

26.1. Required User Input Note down the document number for future reference.


26.3. Description Note down the document number for future reference.

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27. SAP Easy Access

27.1. Required User Input Double click Transaction button.


27.3. Description Either follow the Menu path and double click on " Print Payment Forms" OR type FBZ5 in the command line.

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28. Print Form for Payment Document



28.3. Description For fields details refer FI-AP-002.02C.

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29. Print

29.1. Required User Input Click Print button.


29.3. Description Print instrument against provided document number.

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30. View Instrument

30.1. Required User Input Confirm cheque information.


30.3. Description View Instrument with Alternative Payee.

sap fi cheque with alternative payee-b user manual guide

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