sap bi reporting

SAP BW 7.0SAP BW 7.0

Enterprise Reporting & Enterprise Reporting &

Analysis WorkshopAnalysis Workshop

SAP BW 7.0

Agenda

Unit 1: Introduction to BW Reporting: Overview of SAP BI System

Describe the fundamental structures of SAP BI, Explain the reporting functions of

SAP BI, Understand the most important terminology used in reporting

Unit 2: Navigating in the Reports

Navigation options of the BEx Analyze. Functions in the context menu. Drag and

Drop used in navigation.

Unit 4: First steps in the Query Designer

Describe the functions of the BEx Query Designer, Define your own queries and

modify these when necessary, Publish reports for analysis in the BEx Analyzer,

Describe the differences between the different InfoProviders, Select the

InfoProviders according to their use in creating reports, Use the different elements

SAP BW 7.0

InfoProviders according to their use in creating reports, Use the different elements

of the InfoProvider in the Query Designer

Agenda cont ..

Unit 5: Designing Calculated and Restricted Key Figures

Understand the requirements for using selections and formulas in the queries,

Use Include and Exclude selections, Understand different available functions for

use in defining calculations

Unit 6: Working with Characteristics and key Figures in the Query Definition

Describe the properties of characteristics and their use in adjusting reports to your

requirements, Demonstrate the benefit of using display attributes, Describe the

difference between using display and navigation attributes, Restrict

Characteristics, Understand the different Key Figure properties in the query.

Unit 7: Variables

Using variables to make the reports flexible, creating different types of the

SAP BW 7.0

Using variables to make the reports flexible, creating different types of the

variables and the processing types, using the different variables in reports.

Unit 8: Setting Query Properties

Show and describe the various settings possible in a query definition, Influence

the structure of and access to reports in a query definition, Display the workbooks

or views in which a query definition is stored.

SAP BW 7.0: Enterprise Reporting and Analysis

Use the reporting and analysis

tools available in SAP NetWeaver

Business Intelligence (BI) to

provide BI information

customized for the different

categories of user within your

SAP BW 7.0

categories of user within your

company.

Unit 1: Introduction to BW Reporting

Unit Objectives

� Give an SAP NetWeaver overview

� Describe the fundamental structures of SAP BI

� Explain the reporting functions of SAP BI

� Define the most important terminology used in the context of

SAP BW 7.0

� Define the most important terminology used in the context of

Enterprise Reporting

Information-Based Management

How do we get from here ;

DataData ResultsResultsKnowledgeKnowledgeInformationInformation

SAP BW 7.0

to here?

Realizing business value from transaction data to understand,

manage, improve and now predict the Business

The SAP NetWeaver Platform

SAP BW 7.0

SAP BI Architecture

SAP BW includes three layers: the Business Explorer used for reporting

purposes, the BW Server (Data Warehouse) which houses the different

types of data used for reporting, and the Source System Layer, which is

the SAP system used daily for entering, changing, and saving data.

SAP BW 7.0

BI Scenarios in BI 7.0

Enterprise Reporting, Query & Analysis

High Focus on User Productivity

Formatted Reporting

Intuitive Ad-Hoc Analysis

Advanced Excel Integration

Model-Driven BI Applications

Business Planning & Analytical Services

Business Planning integrated in BI Platform and Suite

SAP BW 7.0

Business Planning integrated in BI Platform and Suite

Enterprise Data Warehousing

High Performance with BI Accelerator

Flexibility by enhanced data modeling capabilities

Data Transfer Process

Real Time Data Acquisition

Web-based Administrator Cockpit

SAP Business Intelligence

SAP BW 7.0

What is an InfoObject?

.The data from various sources are unified for BW

Business objects / data elements become InfoObjects.

InfoObjects are the smallest information units in BW.

SAP BW 7.0

Types of InfoObjects

SAP BW 7.0

Terminology II

SAP BW 7.0

What is an InfoProvider?

An InfoProvider is an object for which queries can be created or executed in

BEx. They are arranged into hierarchical InfoAreas on the Administrator

Workbench.

InfoProviders that physically contain data, are also called data targets. They

include

InfoCubes, ODS Objects and InfoObjects

SAP BW 7.0

InfoCubes, ODS Objects and InfoObjects

Other InfoProviders are

MultiProviders and InfoSets

Terminology III

SAP BW 7.0

SAP Business Intelligence Architecture

SAP BW 7.0

Different User Types

SAP BW 7.0

Unit 2: Navigating in the Reports

Unit Objectives

� Use the navigation options in the BEx Analyzer

� Use the functions of the context menu

� Use the functions of drag and drop navigation

SAP BW 7.0

The BEx Toolbar provides access all the important functions for navigating

and analyzing the query data.

Open

Refresh ToolsSystem

Information

BEx Analyzer Toolbar

SAP BW 7.0

Save Change

Variables

Global Settings

Queries in the Open Dialog Box

SAP BW 7.0

Searching for Reports

SAP BW 7.0

BEx Analyzer Navigation Buttons

SAP BW 7.0

Exchange... with...

SAP BW 7.0

Drill Down

SAP BW 7.0

Keep Filter Value

SAP BW 7.0

Remove Filter Value

SAP BW 7.0

The BEx Design Toolbar provides building blocks for reporting application

development access. It is possible to created formatted reports with

buttons and selection options like checkboxes and radio buttons.

BEx Design Toolbar

SAP BW 7.0

Into the system…

SAP BW 7.0

Taking a look at Navigation

Unit 4: First steps in the Query Designer

Unit Objectives

� Describe the functions of the BEx Query Designer

� Define your own queries and modify these when necessary

� Publish reports for analysis in the BEx Analyzer

� Describe the differences between the different InfoProviders

SAP BW 7.0

� Describe the differences between the different InfoProviders

� Select the InfoProviders according to their use in creating reports

� Use the different elements of the InfoProvider in the Query Designer

New Query Dialog

New Query icon

From Start �� Programs, select Business

Explorer �� Query Designer, then click the

New Query icon

SAP BW 7.0

Query Toolbar - Buttons

SAP BW 7.0

Query Toolbar Functions

Option Function

New Defines a new query

Open Opens an existing query

Save Saves a new or modified query

Save As Saves a query under a new technical name

Execute After you define and save a query, use this function to display it in the SAP

SAP BW 7.0

Execute After you define and save a query, use this function to display it in the SAP

Business Explorer Web Analyzer and analyze the data

Check Query Performs a validity check on your query

Query Properties Choose this function to change the description of the query or define the

settings for the result position, display options, numeric display, zero display,

and key date of the query

More Query Toolbar - Buttons

SAP BW 7.0

More Query Toolbar Functions

Option Function

InfoProvider Displays the content of the InfoProvider upon which the query is based; from here you can include

objects in the query by using drag and drop.

Filter Shows the Filter screen area. You specify the filter values of the query here.

Rows/

Columns

Shows the Rows/Columns screen area. Here you specify the free character-istics for navigating in

the query and the contents of the rows/columns.

Cells You can define formulas and selection conditions explicitly for cells in queries with two structures.

This function is only available for queries with two structures.

SAP BW 7.0

This function is only available for queries with two structures.

Conditions You can define conditions for a query. You can specify threshold value conditions for the key figure

values for every characteristic. For example, you can specify all sales figures above or below a

certain threshold value. In the query, the selected characteristics are displayed with the restricted

key figures.

Exceptions You can define exceptions for a query. Exceptions, deviations in key figure values that you define,

are displayed in color in the query view. This allows you to see at a glance whether results deviate

from the expected results.

More Query Toolbar Functions (cont.)

Option Function

Properties Shows the Properties screen area. The content of the Properties screen area automatically

adjusts itself. Depending on the object that you select, the properties appear as context sensitive.

Tasks Provides an overview of the functions and options available to you while you are working in the

query.

Messages Displays system messages, check messages, warnings, and other information. From the context

menu of the message, you can navigate to the actual error, or display information about the error.

SAP BW 7.0

Where-Used List When you choose Query→Where-Used List, the Query Designer displays the objects

(workbook, Web template, report, or broadcast setting) in which this query is used.

Documents When you select the Explain Error Message function, the system message texts are displayed

here.

Technical Names Shows or hides the technical names of the query components (InfoObjects, structures, variables,

and so on).

Creating a new query - (filter view)

SAP BW 7.0

Example Creating a new query - filters

SAP BW 7.0

Creating a new query - (Rows / Columns View)

SAP BW 7.0

Example Creating a new query - (Rows / Columns View)

SAP BW 7.0

Query Designers Menu

Menus and icons

� The Query Designer is now

menu-based

� You can use the shortcut keys

(like Ctrl+O for Open) along

with the icons for performing

different functions

SAP BW 7.0

Separate toolbars available

� These can be displayed

or removed

Selecting filter value

SAP BW 7.0

Creating Exception

SAP BW 7.0

General Tab of the Exception Definition

SAP BW 7.0

Definition and Display Tabs of the Exception Def.

SAP BW 7.0

Defining Conditions

SAP BW 7.0

Defining new condition in query designer

SAP BW 7.0

Conditions : General Tab

SAP BW 7.0

Into the system…

SAP BW 7.0

Taking a look at the Query Designer

Unit 5: Designing Calculated and Restricted Key Figures

Unit Objectives

� Understand the requirements for using selections and formulas in the

queries

� Use Include and Exclude selections

� Understand different available functions for use in defining

calculations

SAP BW 7.0

calculations

� Create Global structures for use in queries

Restricted Key figure

SAP BW 7.0

Formulating a selection condition

SAP BW 7.0

Calculated Key figure

SAP BW 7.0

Percentage Function : ( Variance) %

SAP BW 7.0

Example : Percentage Deviation or Percentage Variance

Planned Sales % Actual Sales, expresses, as a percentage, the difference

between the planned sales and the actual sales.

Percentage Share : %A

SAP BW 7.0

Example : Percentage Share (%A)

Fixed costs %A Costs, shows how big a part of the total costs is taken up by

fixed costs.

Percentage Share of result : %CT

Year Region Sales %CT Sales

1999 North 30 50

SAP BW 7.0

1999 North 30 50

South 30 50

(Interim) Result1999 60 33,3333

2000 North 60 50

South 60 50

(Interim) Result 2000 120 66.6667

Overall Result 180 100

%CT in action…

On applying a filter, the

%CT is recalculated based

on the new Overall Result.

SAP BW 7.0

Percentage Share of over all result : %GT

Year Region Sales %GT Sales

SAP BW 7.0

Year Region Sales %GT Sales

1999 North 30 16,6667

South 30 16,6667

(Interim) Result 1999 60 33,3333

2000 North 60 33,3333

South 60 33,3333

(Interim) Result 2000 120 66.6667


%GT in action…


%GT is also recalculated

based on the new Overall

Result.

SAP BW 7.0

Percentage Share of the report result : %RT

This is much the same as

%GT.

Unlike the process of

calculating the overall

result, dynamic filters are

not used when calculating

the report result. This

means that, independently

of the filter status and the

SAP BW 7.0

of the filter status and the

navigation status, the

same value is always

normalized.

%RT in action

Looks like %GT;but wait;

SAP BW 7.0


%RT is NOT recalculated


Result.

Looks like %GT;but wait;

Data Functions : Count()Data Functions : Count()

Use :

COUNT(<Expression>)

Description : Delivers the

value 1, if <expression> <>

SAP BW 7.0

value 1, if <expression> <>

0, otherwise 0.

Data Functions : Delta

Delta : Delivers the value

1 if the <Expression> is 0,

otherwise 1.

The function is identical

to the NOT operator and

SAP BW 7.0

to the NOT operator and

should no longer be used.

Data Functions : NDIVO

NDIV(<Expression>) : Is 0

if the calculation of

<Expression> causes a

division by 0. Otherwise,

the result if the value of

the expression.

SAP BW 7.0

the expression.

It is used to avoid error

messages so that you

can continue to calculate

a defined result.

Data Functions : NODIM

NODIM(<Expression>) :

Delivers purely numerical

values of <Expression> and

suppresses units and

currencies.

SAP BW 7.0

Delivers from <expression>

the basic numeric value, and

suppresses the unit and the

currency. Using this function

means that you avoid the

‘mixed currency’ character

(see Customizing table

Data Functions : NOERR

NOERR (x): Equals 0 for

undefined calculations,

otherwise x

Is 0 if the calculation of

<Expression> leads to an

arithmetical error.

Otherwise, the result is the

SAP BW 7.0

Otherwise, the result is the

value of the expression. It

is used to avoid error

messages or so that you

can continue to calculate a

defined result.

NOERR(SQRT(-1)) = 0

More Data Functions : SUMCT

Year Region Sales SUMCT Sales

SUMCT <operand> :

Delivers the (interim) result

of the operand in all the

rows or columns

SAP BW 7.0

1999 North 30 60

South 30 60

(Interim) Result 1999 60 180

2000 North 60 120

South 60 120



SumCT in action…

SAP BW 7.0


SumCT is recalculated


Result.

More Data Functions : SUMGT

SUMGT <operand> : Delivers

the overall result of the

operands

Year Region Sales SUMGT Sales

1999 North 30 180

SAP BW 7.0

1999 North 30 180

South 30 180


2000 North 60 180

South 60 180


Overall result 180 180

SumGT in action…

SAP BW 7.0


SumGT remains based on

the

More Data Functions : SUMRT

SUMRT <operand> :

Delivers the query result

of the operand. For more

information about the

difference between the

overall result and the

query result

SAP BW 7.0

query result

SumRT in action…

SAP BW 7.0


SumRT remains based on

the original Overall Results.

Mathemetical FunctionsMathemetical Functions

SAP BW 7.0

Trigonometrical Functions

SAP BW 7.0

Boolean Operators : I ( Relational Operators )

SAP BW 7.0

Relational Operators ==, <>, <, >, <=, >=

USE : <expression1> <operator> <expression2>

Boolean Operators : II ( Logical Operators )

SAP BW 7.0

Logical Operators : AND, OR , NOT , XOR etc.

Boolean Operators: If-Then-Else

SAP BW 7.0

Into the system…

SAP BW 7.0

Taking a look at Formulas and

Selections

Unit 6: Characteristics and Key Figure Properties

Unit Objectives

� Describe the properties of characteristics and key figures and their

use in adjusting reports to your requirements

� Demonstrate the benefit of using display attributes

� Describe the difference between using display and navigation

attributes

SAP BW 7.0

attributes

Characteristic Properties

Use Drop-down list

to quickly locate the

required InfoObjectProperties are grouped

into various categories.

Use the tabs to locate

the property you need

SAP BW 7.0

Characteristic Properties in details

SAP BW 7.0

� The attributes can be stored centrally in the characteristic master

data

� Easy to implement in the system without changing the dimensions

in the InfoCube

� Navigation attributes are handled

in the query in the same way as

characteristics

Navigational Attributes

SAP BW 7.0

But:

� Performance is slower

than with characteristics

Key Figure Properties

Properties are grouped

into various categories.

Use the tabs to locate the

property you need

Use Drop-down list

to quickly locate the

required InfoObject

SAP BW 7.0

Key Figures properties in details

SAP BW 7.0

Into the system…

SAP BW 7.0

Taking a look at Characteristic

and Key Figure Properties

Unit 7: Variables in queries

Unit Objectives

� Describe how variables can be used for defining more flexible reports

� Describe the different types of variables

SAP BW 7.0

Variables as the input parameters

SAP BW 7.0

Variables as placeholders for:

� Characteristic values

� Hierarchies

� Hierarchy nodes

� Texts

� Formula elements

SAP BW 7.0

Adding a variable for a characteristic

SAP BW 7.0

New Variable: General Information

SAP BW 7.0

New Variable: Replacement Path

SAP BW 7.0

New Variable: Details

SAP BW 7.0

Default Values in Variables

SAP BW 7.0

Into the system…

SAP BW 7.0

Taking a look at Variables in

queries

Unit 8: Setting Query Properties

Unit Objectives

� Show and describe the various settings possible in a query definition

� Influence the structure of and access to reports in a query definition

� Display the workbooks or views in which a query definition is stored

SAP BW 7.0

General tab on Query Properties

Use this to enter a Text

Variable in the report

description

Entry for the Key Date

(relates to time

dependant master

SAP BW 7.0

dependant master

data)

Variable Sequence and Display Tabs

These are the variables being used

in the query. You can order them as

required over here.

SAP BW 7.0

Row and Columns Properties and Value Display

SAP BW 7.0

Query Where-Used List

SAP BW 7.0

Into the system…

SAP BW 7.0

Taking a look Query Properties

and Functions

Any Questions…

New functionsQuery designing

Web Analyzer

SAP BW 7.0

Query designingWeb Analyzer

Report DesigningBroadcasting

Authorizations