SAP: Beyond the Basics

Clayton State UniversityLaTonya Bonner-WhiteLaTonya Bonner White

System Support Specialist

Did you say SAP?Did you say SAP?

TopicsTopics Baseline or Georgia Enhancement?

Basic Codes

Procedures

Appeal Process

Tools for Students

Baseline or Georgia Enhancement?Baseline or Georgia Enhancement? We chose the GaMod Audit trail Ability to control how grades are used (ZHASGRD)

If h b li i i f ti till b If you chose baseline….session information may still be helpful Batch posting of lettersp g Appeal process Student access Maybe more….

Basic CodesBasic Codes SAP Groups by degree level and program hours DEG_A1 – Associate Degree with maximum of 125 hours DEG_A3 – Associate Degree with maximum of 92 hours

(main)(main) DEG_B – Bachelor’s Degree with maximum of 180 hours DEB_BN – Bachelor’s Degree for BSN with maximum of 189

hours DEG_M – Master’s Degree with maximum of 54 grad hours CPARA C tifi t f P l l CPARA – Certificate for Paralegal CNET – Certificate for Computer Network

Basic CodesBasic Codes SAP Status Codes S - Satisfactory W - Warning N Not Meeting SAP N - Not Meeting SAP A - Appeal Approved (by Committee) AD - Second/subsequent Appeal Approved (by Director)q pp pp ( y ) R - Revoked (did not meet terms of first appeal) RD - Revoked (did not meet terms of second/sub appeal) D - Appeal Denied (by Committee) DD - Second/subsequent Appeal Denied (by Director)

ProceduresProcedures SAP is run several times At each dataload for any student with no SAP status for the

current term At the end of each semester following grades At the end of each semester following grades Upon request due to a grade or major change

SAP i b b d SAP t t d SAP is run by group based on max SAP status code GaMod would overwrite any code other than N or A Workaround is to run by group and set parameter for Appeal y g p p pp

Code to the code we are running

Identify Group by SAP Status CodeIdentify Group by SAP Status Code Population selection (MAX_SAP_STATUS minus

SAP EXISTS = SAP X h X i th d t SAP_EXISTS = SAP_X where X is the code to process (SAP_D for those denied or SAP_R for those revoked)

Run ZOBSGRP updating parameter for Selection Identifier p g p Run ZOBSAPR updating parameters for Appeal Code based

on SAP status being run for group and Selection Identifierh l b d l l Batch post requirements/letter based on population selection

Repeat for each code Repeat for anyone left who does not have a prior code (new Repeat for anyone left who does not have a prior code (new,

N, S) **Batch posting may be done after all codes have been processed since each has

it l ti l ti (SAP D SAP R SAP RD t )its own population selection (SAP_D, SAP_R, SAP_RD, etc.)

Appeal ProcessAppeal Process First appeals reviewed by SAP Appeal Committee 2 Financial Aid Office 1 Center for Academic Success 1 Academic Advisor 1 Academic Advisor

Second/subsequent appeal reviewed by Director

Student must sign appeal acknowledging certain information Student must sign appeal acknowledging certain information

Documentation is required

http://adminservices.clayton.edu/financialaid/Documents/http://adminservices.clayton.edu/financialaid/Documents/2011-2012%20SAP%20Appeal%20Form%20v2.pdf

SAP Appeals CommitteeSAP Appeals Committee No committee meetings! Secure shared drive Appeal form, documentation, evaluation are scanned and saved

in folder identified by datey Email sent to Committee members notifying that new appeals

are ready to be reviewed Committee members access information online and complete Committee members access information online and complete

evaluation Coordinator updates Banner and completes processes once final

d i i i ddecision is made Student is notified of decision and appointment is made to

review agreement if approved

Tools for StudentsTools for Students Back to College Raise Your GPA Calculator -

http://www.back2college.com/raisegpa.htm

DUCK M P l (W b lf d f ) DUCK Message Portal (Web self-service modification) Current SAP Status

SWAN Financial Aid Channel (Luminis Portal) Completion Ratio CalculatorCompletion Ratio Calculator GPA Calculator

Questions?Questions?