santiago canyon college
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Santiago Canyon College. SCC Academic Scheduling Institute. Funding Accounting Methods 101. Overview. Academic Environment Overview Funding Accounting Methods Examples Why Curriculum/Scheduling is so Important. Academic Calendar. - PowerPoint PPT PresentationTRANSCRIPT
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SantiagoCanyonCollege
SCC Academic Scheduling Institute
Funding Accounting Methods 101
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Overview Academic Environment Overview Funding Accounting Methods Examples Why Curriculum/Scheduling is so Important
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Academic Calendar RSCCD uses a compressed Calendar because some old Santa
Monica City College study showed that it’s better for the student than a traditional longer 17.5 week semester
The RSCCD Term Length Multiplier (TLM) is 16.6
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Course Catalog Hours The SCC Catalog states the Lecture or Lab hours the student
is suppose to receive at the minimum for taking a course section
Typically, 1 unit is equal to 16 Lecture hours or 48 Lab hours Example: 3 units = 3 x 16 = 48 Lecture hours Lecture/Lab courses do variations of both
Example: 3 units = 32 Lecture hours, 48 Lab hours Some subjects like MATH, READ, or EXER follow different
unit to catalog hour conversion (e.g. 1 unit = 20 lecture hours)
Catalog Hours is in true time based on 1 hour = 60 minutes For the most part, the State basis maximum contact hours on a
18 week semester. Example: 3 units = 3 x 18 = 54 hours
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Student Contact Hour Convoluted method for the State to account for the catalog hours
provided per class meeting 1 contact hour = 50 min. Accommodates a 10 min. break rule
Except the last class hour Sample calculation: 11:30AM – 2:00PM
Many methods, but I use the following: 11:30AM - 12:30PM = 1 Contact Hour + 10 minute break 12:30PM - 01:30PM = 1 Contact Hour + 0 break 01:30PM – 02:00PM = 30 minutes + 10 minutes from the last hour
= 40/50 = 0.8 contact hours Total = 2.8 contact hours Don’t worry, there’s lookup tables for this
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Full-Time Estimate Student (FTES) Based on a student doing 525 hours of contact work in two
primary semesters Equivalent to one student with a full load
(3 classes, 5 times a week, 17.5 weeks, two semesters)
FTES Monetary Equivalents: College Credit = $4,564.83 Noncredit = $ 2,744.96 Enhanced Noncredit (CDCP) = $3,232.07
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Student Attendance Methods Methods of scheduling for which the State pays the college
FTES Weekly (W) Daily (D) Independent Weekly (IW) Independent Daily (ID) Positive Attendance (PAC) Independent Lab Weekly (ILW)
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Weekly (W) Scheduling Restrictions:
Meets full length of the 16 week semester Meets the same days of the week, each week Meets the same number of hours, each day
Term Restrictions: Only primary terms of Fall or Spring
Formula: FTES =
Semester Contact Hours = (TLM x Weekly Contact) must be greater than catalog hours
[(TLM) x (Weekly Contact)] x (Students)525
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Weekly (W) Example Scheduling Example:
Course: HIST-101 3 units, 48 lecture hours Section: 10:15AM-11:40AM, MW, 1.7x2 = 3.4 contact hours Enrollment: 35 active resident students
Formula: FTES =
3.76266, round to 2 digits 3.76 FTES Same formula as RG540 or EMT, excluding nonresidents
[(16.6) x (3.4)] x (35)525
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Weekly (W) Scheduling Table Working on developing Weekly scheduling table that takes the
guess work out of calculating breaks and contact hours Intended to maximize FTES Promote consistent scheduling for like Catalog hours courses Based on State’s Student Attendance Accounting Manual
(SAAM) http://extranet.cccco.edu/Divisions/FinanceFacilities/FiscalServicesUnit/StudentAttendanceAccountingManual.aspx#Manuals
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Daily (D) Scheduling Restrictions:
Meets for 5 or more days, but not full length of the 16 week semester
Meets the same number of hours the same day, each day Term Restrictions:
Most sections in Summer term Short-term sections in Fall or Spring semesters
Formula: FTES =
Must take number of meetings into account!! Semester Contact Hours = (Meetings x Daily Contact) must
be greater than catalog hours
[(Meetings) x (Daily Contact)] x (Students)525
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Daily (D) Example Scheduling Example:
Course: ASTR-109 3 units, 48 lecture hours Section: 11AM-2:20PM, MTWTH, 3.6 contact hours,
15 meetings Enrollment: 35 active resident students
Formula: FTES =
3.6 FTES 54 semester contact hours
[(15) x (3.6)] x (35)525
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Daily (D) Why meetings make a difference?
3.5 contact x 15 meetings = 52.5 semester contact hours 3.5 contact x 16 meetings = 56 semester contact hours 1.7 contact x 31 meetings = 52.7 semester contact hours 1.7 contact x 32 meetings = 54.4 semester contact hours
Why contact hour makes a difference? 3.6 contact x 15 meetings = 54 semester contact hours 3.6 contact x 16 meetings = 57.6 semester contact hours 1.8 contact x 31 meetings = 55.8 semester contact hours 1.8 contact x 32 meetings = 57.6 semester contact hours
Which patterns will maximize FTES and still fall below the Semester Catalog Hours?
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Independent Weekly (IW) Scheduling Restrictions:
Meets full length of the 16 week semester Meets the same days of the week, each week Meets the same number of hours, each day Meets Online or is Work Experience
Term Restrictions: Only primary terms of Fall or Spring
Formula: FTES =
Semester Contact Hours = (TLM x Units) must be greater than catalog hours
[(TLM) x (Units)] x (Students)525
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Independent Daily (ID) Scheduling Restrictions:
Meets for 5 or more days, but not full length of the 16 week semester
Meets the same number of hours the same day, each day Meets Online or is Work Experience
Term Restrictions: Summer term Short-term sections in Fall or Spring semesters
Formula: (same as IW) FTES =
Same as IW
[(TLM) x (Units)] x (Students)525
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Positive Attendance (PAC) Scheduling Restrictions:
Meets for 4 or fewer days Open Entry/Open Exit Labs Irregular Schedule Longer than term Apprenticeship Noncredit
Term Restrictions: Any term
Formula: FTES =
Semester Contact Hours = (Hour per Student) must be equal to catalog hours
(Summary of all hours per student)525
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‘X’ Funding Accounting Method ‘X’ is used on sections we cannot collect apportionment for
Examples: Zero unit sections (SPEC-N60) Pseudo lab sections (STDY-N95, IDS-N04)
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Scheduling Restrictions: Meets full length of the 16 week semester Special hybrid that contains an onsite Lab So instead of collecting just unit amount of contact (e.g.
IW/ID), we are allowed to claim the contact as if it was scheduled onsite.
Term Restrictions: Only primary terms of Fall or Spring
Formula: FTES =
‘ILW’ Independent Lab Weekly
[(TLM) x (Weekly Contact)] x (Students)525
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ILW Example Scheduling Example:
Course: CHEM-209 4 units, 48 lecture & 48 lab hours Section:
LEC 09:00AM-10:25AM, F, = 1.7 contact hours DINT2 TBA Online = 1.7 contact hours LAB 10:45AM – 13:55PM, F = 3.4 contact hours
Enrollment: 35 active resident students
Formula: FTES =
7.52533 7.53 FTES better that 4.42 FTES if use units as contact
[(16.6) x (6.8)] x (35)525
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Instructional Method Lookup Table
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Comparing Accounting Method FTES Course section for 3 units, 48 catalog hours 35 resident students enrolled Daily assumes 16 meetings
Which method maximizes FTES?
METHOD CONTACT FTES
WEEKLY/ILW 3.4 3.76
IW/ID 3 3.32
PAC 48* 3.2
- - -
DAILY 3.4 3.63
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Why is Scheduling is so Important? Section scheduling is the framework for which the State pays
the college for the teaching services provided to the student Due to budget cuts, the State has been pressuring audit firms
to be more vigilant and critical Need clean scheduling data to pass audits Need to standardize scheduling patterns to promote consistent
contact hour scheduling at maximum levels allowed Example:
5 unit, 48 lecture, 96 lab hour course scheduled twice a week must each be 10.2 weekly contact hour
Cannot have different lower contact hours (e.g. 9.8) because we will be spending the same to teach the class, but not recovering the maximum FTES
That is a waste of resources
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Why Scheduling is so Important? Cont’d Example:
2 separate divisions scheduling a 3 unit section twice a week should schedule using the same contact hour
Need consistency
New budget model, colleges are responsible for own budgets Must have clean schedule to establish a baseline Must maximize FTES
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WSCH Schedule Composition
WSCHSECTION COUNT
1.00 12.00 132.30 133.00 13.40 2754.00 104.30 34.40 34.50 164.60 805.00 15.40 15.50 15.60 536.00 16.40 16.60 296.80 287.00 18.00 19.00 1
10.20 12Grand Total 545
This pivot table created off the RG0540 gives you the WSCH section breakdown to see the composition of your schedule
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Thank You!
SantiagoCanyonCollege
Student Information Support