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SANDOVAL COUNTY ADMINISTRATIVE OFFICES

BOARD OF COUNTY COMMISSIONERS

SANDOVAL COUNTY BOARD OF COMMISSIONERSREGULAR MEETING AGENDA - AMENDED

COMMISSION CHAMBERSMARCH 17, 2016 - 6 P.M.

DARRYL F. MADALENADistrict 5, Chair

NORA SCHERZINGERDistrict 2, Vice Chair

JAMES DOMINGUEZDistrict 1

DON G. CHAPMANDistrict 3

GLENN WALTERSDistrict 4

PHILLIP RIOS

County Manager

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. INTRODUCTIONS & ANNOUNCEMENTS

4. PROCLAMATIONS

Recognizing National Senior Volunteer Month - April 2016(Peggy Cote, Community Services Director)

Recognizing Alcohol Awareness Month - April 2016(Peggy Cote, Community Services Director)

5. APPROVAL OF AGENDA

6. CONSENT AGENDA

A. Approval of Minutes from the Regular Meeting of March 3, 2016

B. Approval of the following Budget Resolutions:

(1) No. 3-17-16.6B(1) / Solid Waste Budget / Increase Budget to ReflectRevenue Received for Property Damage / $1,125(2) No. 3-17-16.6B(2) / Senior Program Budget / Increase Budget to ReflectFunds Collected Due to County Auction / $4,725(3) No. 3-17-16.6B(3) / 2011 Library GO Budget / Increase Budget to ReflectFunds Collected Due to Accumulated Interest / $58

(4) No. 3-17-16.6B(4) / Legislative Funding Budget / Increase Budget toReflect Grant Funds Received from State of New Mexico for DomesticViolence Shelter / $34,000

C. Approval to Reappoint James G. Maduena (District 1) to the Planning &Zoning Commission for a Two (2) Year Term

D. Approval to Appoint Ted Baca to a One (1) Year Term on the SandovalCounty Labor Management Relations Board Commencing Upon Approval

7. DIVISION OF PUBLIC WORKS(Tommy Mora, Jr., Director)

A. Request for a Motion to Adopt Resolution No. 3-17-16.7A Authorizing theSubmission of a NM Community Development Block Grant Application in theAmount of $490,000 for the Construction of a Recreation/Multi-PurposeCenter in Cuba

B. Request for a Motion to Adopt Resolution No. 3-17-16.7B Certifying the 2016Sandoval County Road Inventory

8. COMMENTS FROM THE PUBLIC

9. COMMENTS FROM THE COMMISSIONERS

10. ADJOURN

Sandoval County Board of County CommissionersProclamation

Regular MeetingMeeting Date: 03/17/2016 Requestor: Peggy Cote, Community

Services

InformationProclamation:

Recognizing National Senior Volunteer Month - April 2016

(Peggy Cote, Community Services Director)

Attachments2016 Senior Volunteer Month

NATIONAL SENIOR VOLUNTEER MONTH - APRIL 2016

WHEREAS, generations of selfless individuals from all walks of life have served each

other and our community, each person dedicated to making tomorrow better than today;

and

WHEREAS, volunteers are the lifeblood of our schools, food pantries, hospitals and

senior communities, from mentoring our youth and providing companionship to others, to

supporting families and teaching people how to read; these everyday heroes make a real

and lasting impact on the lives of others; and

WHEREAS, last year 275 volunteers, registered with the Sandoval County Volunteer

Service Program gave of themselves by volunteering 59,913 hours in our communities, and

their compassion is a testament to the generosity of the American spirit; and

WHEREAS, Sandoval County is proud of the volunteers, who not only serve the

community with pride and commitment, but help to make sure that the community is a

great place to live, work and raise a family; and

WHEREAS, it is fitting for all Sandoval County residents to join in this celebration to

give special recognition to the dedicated volunteers who contribute immeasurably to

communities throughout Sandoval County.

THEREFORE BE IT PROCLAIMED by the governing body of Sandoval County, the

Board of County Commissioners, in recognition of the valuable contribution of our

volunteers, do hereby designate the month of April 2016 as NATIONAL SENIOR

VOLUNTEER MONTH.

PROCLAMATION

BY


OF SANDOVAL COUNTY

DONE AT BERNALILLO, NEW MEXICO, COUNTY OF SANDOVAL, THIS 17th DAY OF MARCH 2016.

ATTEST:

______________________________________Eileen Garbagni, County Clerk

APPROVED AS TO FORM:

______________________________________Patrick Trujillo, County Attorney

BOARD OF COUNTY COMMISSIONERSOF SANDOVAL COUNTY

____________________________________________Darryl F. Madalena, Chair

____________________________________________Nora Scherzinger, Vice Chair

____________________________________________James Dominguez, Member

____________________________________________Don G. Chapman , Member

____________________________________________Glenn Walters, Member

Sandoval County Board of County CommissionersProclamation

Regular MeetingMeeting Date: 03/17/2016 Requestor: Peggy Cote, Community

Services

InformationProclamation:

Recognizing Alcohol Awareness Month - April 2016

(Peggy Cote, Community Services Director)

AttachmentsAlcohol Awareness Month - April 2016

PROCLAMATION

BY


OF SANDOVAL COUNTY

Alcohol Awareness Month – April 2016

WHEREAS, alcohol Awareness Month was established as a nationwide effort to provide the American public with information about the disease of alcoholism and the serious problem of alcohol abuse; and

WHEREAS, according to the New Mexico Youth Risk and Resiliency Survey, youth binge drinking is associated with a number of negative health behaviors, including drinking and driving, risky sexual behavior, tobacco use, interpersonal violence, suicide, and other drug use;and

WHEREAS, reducing underage drinking is critical to securing a healthy future for America's youth and requires a cooperative effort from parents, schools, community organizations, business leaders, government agencies and young people; and

WHEREAS, young people who begin drinking before age 15 are four times more likely to develop alcohol dependence than those who begin drinking at age 21; and

WHEREAS, Sandoval County Board of County Commissioners urges all in Sandoval County to support efforts that will increase community awareness, understanding and action to address alcohol abuse in our community.

THEREFORE BE IT PROCLAIMED by the governing body of Sandoval County, the Board of County Commissioners, do hereby designate April 2016 as Alcohol Awareness Month.

DONE AT BERNALILLO, NEW MEXICO, COUNTY OF SANDOVAL, THIS 17th DAYOF MARCH 2016.


OF SANDOVAL COUNTY

_________________________________ Darryl Madalena, Chair ATTEST: _________________________________

Nora Scherzinger, Vice Chair

__________________________________ _________________________________ Eileen Garbagni, County Clerk James Dominguez, Member APPROVED AS TO FORM: _________________________________ Don Chapman, Member

_________________________________ _________________________________Patrick Trujillo, County Attorney Glenn Walters, Member

Sandoval County Board of County Commissioners

Regular MeetingMeeting Date: 03/17/2016 Requestor: Monica Archibeque, Clerk's

OfficeItem: Minutes

InformationSummary:Approval of Minutes from the Regular Meeting of March 3, 2016

Attachments3/3/16

SANDOVAL COUNTY BOARD OF COMMISSIONERSREGULAR MEETING MINUTES

COMMISSION CHAMBERSMARCH 3, 2016 – 6 P.M.

1. CALL TO ORDERChairman Madalena called meeting to order at 6:02 p.m. Present were Chairman Madalena, Vice Chair Scherzinger, Commissioner Dominguez, Commissioner Chapman, and Commissioner Walters.

2. PLEDGE OF ALLEGIANCEPledge of allegiance was led by Larry Horan.

3. INTRODUCTIONS & ANNOUNCEMENTSChairman Madalena announced that March 8th is the filling date for candidates. Clerk Garbagni reminded candidates to bring $50 if running for a local office and to bring signatures if running for a state office. Chairman Madalena announced Vice Chair Scherzinger’s birthday today and his daughters 11th birthday on March 11th. Commissioner Chapman announced his stepdad’s 91st

birthday this month.

4. PRESENTATION 2016 NACo Legislative Conference Briefing

(Commissioner Walters)Commissioner Walters and Treasurer Montoya briefed the Commissioners on their trip to Washington, D.C. for the 2016 NACo Legislative Conference. See attached. The Commissioners thanked them for bringing back important information and for representing Sandoval County.

5. APPROVAL OF AGENDACommissioner Dominguez motion to approve, second by Commissioner Walters. Motion passed. Vote was unanimous.

6. CONSENT AGENDAApproval of Minutes from the Board of Finance and Regular Meeting of February 18, 2016Commissioner Chapman motion to approve, second by Commissioner Walters. Motion passed. Vote was unanimous.

7. 2016 LEGISLATIVE SESSION BRIEFING(Larry Horan, Lobbyist)Lobbyist Larry Horan briefed the Commissioners on the highlights of the 2016 Legislative Session. He spoke about House and Senate bills that affect Sandoval County and how the budget affected this year’s session. The Commissioners thanked him for the information he provided and for his hard work.

8. DIVISION OF COMMUNITY SERVICES(Peggy Cote, Director)A. Request for a Motion to Adopt Resolution No. 3-3-16.8A Authorizing the Submission of an

Application for $150,000 to the NM Department of Finance and Administration, Local Government Division, to Participate in the Alcohol Detoxification Grant Program for FY 2016-2017Commissioner Chapman motion to approve, second by Commissioner Dominguez. Motion passed. Vote was unanimous.

B. Request for a Motion to Adopt Resolution No. 3-3-16.8B Authorizing the Submission of an Application for $890,178.14 to the NM Department of Finance and Administration, Local Government Division, to Participate in the Local DWI Grant Program and Distribution Program for FY 2016-2017Vice Chair Scherzinger motion to approve, second by Commissioner Dominguez. Motion passed. Vote was unanimous.

9. DIVISION OF PLANNING & ZONING(Michael Springfield, Director)ZNCH-15-002 Request by Islamic Center of New Mexico, Dr. Abdul Latif Chiragh, Agent, to Adopt Ordinance No. 3-3-16.9 to Approve a Zone Map Amendment from CD-RRE (Rio Rancho Estates Community District) to SU (Special Use) for a Cemetery for 3.0 Acres of Property Located within Rio Rancho Estates and West of the Rio Rancho Municipal Limits, Unit 4, Block 52, Lots 31, 32, and 33, Rio Rancho Estates SubdivisionCounty Clerk Garbagni administered the oath to citizens testifying on agenda item 9. Vice Chair Scherzinger motion to approve, second by Commissioner Dominguez. Motion passed. Vote was unanimous.

10. COMMENTS FROM THE PUBLICSeveral residents spoke about adopting a moratorium and then an ordinance relating to oil and gas drilling.

11. COMMENTS FROM THE COMMISSIONERSVice Chair Scherzinger asked Attorney Trujillo how long it will take to write an ordinance for oil and gas drilling. Attorney Trujillo responded that it can vary and possibly take up to a year. Chairman Madalena stated that during the workshop on March 28th facts can be presented on oil and gas drilling and a decision can be made on how to proceed. Commissioner Dominguez clarified that a moratorium would be temporary. Manager Rios stated that a moratorium would be temporary and extended if necessary to allow time for an ordinance to be adopted. Commissioner Chapman agreed that the workshop will give the Commission an opportunity to discuss the matter and determine the best course to take. Commissioner Walters agreed that a workshop makes sense. Chairman Madalena announced the passing of the NM Health Department Secretary Retta Ward, who was involved in an accident earlier today. His stated that she will be deeply missed and his thoughts and prayers go out to her family. Chairman Madalena announced daylight saving time begins on March 13th.

12. ADJOURNCommissioner Chapman motion to adjourn at 7:44 p.m., second by Vice Chair Scherzinger. Motion passed. Vote was unanimous.

Sandoval County Board of County CommissionersAgenda Item Summary

Regular MeetingMeeting Date: 03/17/2016 Requestor: Mary Jo Trujillo, Administration

InformationSummary:Approval of Budget Resolutions No. 3-17-16.6B(1) thru 3-17-16.6B(4)

AttachmentsBudget Resolutions


Regular MeetingMeeting Date: 03/17/2016 Requestor: Maria Encinias, Planning &

ZoningCommissioner Sponsored: Yes District: District 1Agenda: Consent

InformationAction Requested:Approval to Reappoint James G. Maduena (District 1) to the Planning & ZoningCommission for a Two (2) Year Term

Why Action Is Necessary (Summary):Ordinance No. 10-1-21.9F requires two members from Commission District 1. James G.Maduena's existing appointment expired January 2016. New term will expire January2018.

Recommendations:Recommend Board of County Commission approval.

Recommended Approval:

DepartmentDirector/Elected

Official

AttorneyAs to Form

CountyManager

Other

MS3/7/16

PFT3/7/16

PPR3/7/16 ----------

AttachmentsNo file(s) attached.


Regular MeetingMeeting Date: 03/17/2016 Requestor: Mary Jo Trujillo, AdministrationCommissioner Sponsored: No District: N/A - Not Commissioner

SponsoredAgenda: Consent

InformationAction Requested:Approval to Appoint Ted Baca to a One (1) Year Term on the Sandoval County LaborManagement Relations Board Commencing Upon Approval

Why Action Is Necessary (Summary):The Sandoval County Labor Management Relations Ordinance No. 04-09-16.13adopted by the Sandoval County Board of County Commissioners on September 16,2004 and approved by the State of New Mexico Public Employee Labor Relations Boardon October 19, 2004 provides in Section 7A that the Sandoval County LaborManagement Relations Board "shall be composed of three (3) members appointed bythe County Manager and approved by the Sandoval County Board of CountyCommissioners. One (1) member shall be appointed on the recommendation ofindividuals representing labor, one (1) member shall be appointed on therecommendation of the County Manager, and one (2) member shall be appointed on therecommendation of the first two (2) appointees. The proposed action would appoint,upon recommendation of the first two (2) appointees to the Labor ManagementRelations Board, the third of three (3) Board members to the Sandoval County LaborManagement Relations Board so as to maintain an active Board and provide a localvehicle for more timely resolution of collective bargaining disputes in accordance withthe provisions of the Labor Management Relations Ordinance.

Recommendations:Recommend Board of Commission approval.



Official

AttorneyAs to Form

CountyManager

Other

PM3/14/16 ---------- PPR

3/14/16 ----------

AttachmentsBiography Application Ordinance LRB Agenda February 2016

Judge Ted Baca served as a Judge in the Civil Division of the Second Judicial District Court since November of 1998. He received an Associate of Arts degree from the New Mexico Military Institute and BS and JD degrees from the University of New Mexico. Prior to becoming a Judge, Judge Baca was a sole practitioner, a child support hearing officer, county attorney and legislative analyst. Judge Baca served as the Presiding Judge of the Civil Division for four years, Chair of the Jury Improvement Standing Committee, a member of the Judicial Continuing Legal Education Committee and past President of the District Judges Association. In March of 2009, Judge Baca was elected by the Judges of the Second Judicial as Chief Judge with his term beginning in July of 2009. In March of 2012, Judge Baca was re-elected to a second term as Chief Judge. In June of 2014, Judge Baca retired as the Chief Judge of the Second Judicial District Court. He volunteers as the Valley High School Mock Trial Team Coach. He is actively involved on the Governing Board of Tierra Adentro of New Mexico Charter School. Since his retirement, Judge Baca spends many hours as a Court Appointed Special Master and Court Appointed Settlement Facilitator in numerous cases throughout the state.

SANDOVAL COUNTY LABOR MANAGEMENT RELATIONS BOARD

MEETING AGENDA

THIRD FLOOR COUNTY COMMISSION CHAMBERS

4:00 PM - Wednesday, February 3, 2016

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. INTRODUCTIONS & ANNOUNCEMENTS

4. DESIGNATION OF CHAIR FOR CONDUCT OF TODAY’S MEETING

5. APPROVAL OF AGENDA

6. APPROVAL OF MINUTES: August 17, 2015

7. REQUEST FOR A MOTION TO ADOPT RESOLUTION NO. 2-03-16.7 ESTABLISHING THE LABOR MANAGEMENT RELATIONS BOARD 2016 OPEN MEETINGS ACT – COMPLIANCE AND PUBLIC MEETING NOTIFICATION PROCEDURES

8. NOMINATION AND RECOMMENDATION OF THIRD BOARD MEMBER

9. PUBLIC COMMENT

10. SCHEDULE NEXT MEETING

11. ADJOURN


Regular MeetingMeeting Date: 03/17/2016 Requestor: Roseanne Varela, Public

WorksCommissioner Sponsored: No District: N/A - Not Commissioner

SponsoredAgenda: Regular

InformationAction Requested:Request for a Motion to Adopt Resolution No. 3-17-16.7A Authorizing the Submission ofa NM Community Development Block Grant Application in the Amount of $490,000 forthe Construction of a Recreation/Multi-Purpose Center in Cuba

Why Action Is Necessary (Summary):This resolution authorizes the submission of a New Mexico Community DevelopmentBlock Grant Program Application to the Department of Finance and Administration/LocalGovernment Division, and authorizes the County Manager to act as the County's ChiefExecutive Officer and Authorized Representative in all matters pertaining to the County'sparticipation in the Community Development Block Grant Program.




Official

AttorneyAs to Form

FinanceBudget

CountyManager

Other

TMJ3/7/16

PFT3/9/16

CCH3/10/16

PPR3/10/16

JR3/10/16

Fiscal ImpactBudgeted? Y/N: NFiscal Year: 2016-2017Source of Funding: CDBGAdditional Fiscal Impact Information:If application is approved $490,000 will be budgeted in the new fiscal year.

AttachmentsResolution

A RESOLUTION OF THE BOARD OF COUNTY COMMISSION OF SANDOVAL COUNTY,NEW MEXICO, AUTHORIZING THE SUBMISSION OF A NEW MEXICO COMMUNITY

DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION TO THE DEPARTMENT OF FINANCE AND ADMINISTRATION/LOCAL GOVERNMENT DIVISION; AND AUTHORIZING

THE COUNTY MANAGER TO ACT AS THE COUNTYS CHIEF EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE COUNTYS PARTICIPATION IN THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

WHEREAS, the need exists within Sandoval County for community improvement projects in low and moderate income neighborhoods and Sandoval County desires to apply to the Housing and Urban Developments Community Development Block Grant Program to obtain funding for a community improvement project; and

WHEREAS, the County staff held a Public Hearing for public input and comment on January 11, 2016 for the 2016 application process; and

WHEREAS, the Commission finds that there is a significant need to undertake and construct a new building to create a Recreation/Multi-Purpose Center in Cuba, NM to provide adequate services to the community; and

WHEREAS, the Commission determines that the Recreation/Multi-Purpose Center meets the requirements of the Community Development Block Grant Program.

NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BODY OF SANDOVAL COUNTY that:

1. The County is hereby authorized to prepare and submit a Community Development Block Grant application to the New Mexico Department of Finance and Administration/Local Government Division for Recreation/Multi-Purpose Center in Cuba, NM.

2. The County designates the County Manager as the County’s Chief Executive Officer to act in all matters in connection with this application and the County’s participation in the New Mexico Community Development Block Grant Program.

3. County officials are directed to do any and all acts necessary to carry out the intent of this Resolution.

4. The full funding amount requested is for $490,000 of grant funds and a phased amount will be determined and included in the application for funding for the Recreation/Multi-Purpose Center in Cuba, NM.

SANDOVAL COUNTY

RESOLUTION NO. 3-17-16.7A

DONE at Bernalillo, County of Sandoval, New Mexico, this 17th day of March 2016.


______________________________ATTEST: Darryl F. Madalena, Chair

____________________________________________________________ Nora Scherzinger, Vice ChairEileen Garbagni, County Clerk

______________________________James Dominguez, Member

APPROVED AS TO FORM: ______________________________Don G. Chapman, Member

______________________________ ______________________________Patrick F. Trujillo, County Attorney Glenn Walters, Member


Regular MeetingMeeting Date: 03/17/2016 Requestor: Roseanne Varela, Public

WorksCommissioner Sponsored: No District: N/A - Not Commissioner

SponsoredAgenda: Regular

InformationAction Requested:Request for a Motion to Adopt Resolution No. 3-17-16.7B Certifying the 2016 SandovalCounty Road Inventory

Why Action Is Necessary (Summary):The County is required by Section 66-6-23 NMSA 1978 to identify each public road itmaintains and to have the Board of County Commissioners certify the total milesmaintained by road name, route and location. The Annual County Certified MaintainedReport must be submitted to the Secretary of the Department of Transportation on orbefore April 1st of each year in order to remain eligible to receive funding from the State. These funds are used to help fund our road maintenance operation throughout theCounty. The 2016 Road Inventory accurately represents the 1516.15 miles maintainedby the County.




Official

AttorneyAs to Form

FinanceBudget

CountyManager

Other

TMJ3/7/16

PFT3/9/16

CCH3/10/16

PPR3/10/16

JR3/10/16

Fiscal Impact

AttachmentsResolution

2016 ROAD INVENTORY

WHEREAS, the Board of County Commissioners of Sandoval County met in regular session on the 17th day of March 2016; and

WHEREAS, the State of New Mexico Highway and Transportation Department requires an inventory of County roads certification every year; and

WHEREAS, the Sandoval County staff has prepared its inventory of roads for 2016.

NOW THEREFORE BE IT RESOLVED that the Board of County Commissioners, the governing body of Sandoval County, certify that the attached 2016 Sandoval County Road Inventory is an accurate listing of the roads maintained by the Sandoval County Road Department.

BE IT FURTHER RESOLVED that the roads maintained within Sandoval County total 1,516.15 miles.

DONE at Bernalillo, County of Sandoval, New Mexico, this 17th day of March 2016.


___________________________________Darryl F. Madalena, Chair

___________________________________ATTEST: Nora Scherzinger, Vice Chair

____________________________ ___________________________________Eileen Garbagni, County Clerk James Dominguez, Member

___________________________________APPROVED AS TO FORM: Don Chapman, Member

_____________________________ ___________________________________Patrick F. Trujillo, County Attorney Glenn Walters, Member

SANDOVAL COUNTY

RESOLUTION NO. 3-17-16.7B

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