sandcastle team information session agenda 6:00-6:20: introductions/leap background information...
TRANSCRIPT
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Sandcastle Team Information Session Agenda6:00-6:20: Introductions/Leap Background Information
Julie McDonald, Executive Director: [email protected]
6:20 - 7p: Panel Discussion Topics:
Sandcastle “to do” list for forming a team and stories from the classroom Catherine Howley, Tom Eliot Fisch/Leap Teaching Artist Leadership/Networking: Benefits to participation Michael Ma, CAC Real Estate
Fundraising Samee Sheikh, Walker Warner Architects Kim Teevan, Sandcastle Event Producer
Team Motivation/Partnering with a School Sylvester Kwofie, McCarthy Building Companies
Logistics for the “Day of” Sandcastle Contest Katelyn Braithwaite, NBBJ
7 – 7:15 p: Question and Answer
7:30: Networking
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What is Leap?
• Where Leap began• What Leap’s Teaching Artists do: in-
school programs in music, dance, theatre, creative writing, visual arts, and architecture.
• The arts teach children skills essential for success in school and in life: • Creativity• Critical thinking and cognitive
skills• Setting goals, experimenting,
problem solving and learning from mistakes
• Learning to work collaboratively• Acknowledging diversity and
differing viewpoints
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Sandcastle Contest
• History: 29 years!• Impact on Leap: approx. 85%
of event proceeds directly benefit Leap’s programs (remainder are event production costs) – making it possible for Leap to serve over 8,000 students in 40 schools!
• Leap’s goal for the 2012 Sandcastle Contest = $225,000
• Castles to Classes (www.leaparts.org)
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1. Register with Leap
2. Assemble core group and build team
3. Team Kickoff Meeting (see Agenda in Appendix A)
4. Establish leadership, champions and/or sub-committees
5. Align tasks and interests
6. Team Coordination meetings
7. Ask Leap for help, advice, templates, and training
8. School visit(s) & Sandcastle Design
9. Final Coordination and Preparation
10. Sandcastle Contest!
“To Do” list for forming a team
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Leadership, Networking and Benefits
Team Leadership
• Embracing the Leadership opportunity• Demonstrate skills to employer• Assess skills of employee• Improve skills by experience• High level networking• Leadership transition is necessary and
healthy
Team Participation
• Networking in a goal-oriented activity• ‘Project’ based experience and teambuilding• Service to the community, education, and
arts• Creative expression• Explore your professional abilities• Design and Build something!
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Networking / Relationship Building From Sand to Cement....
The Value in your Network Leveraging your Network for success Being more effective in Networking Expanding your network Building connections / long term relationship
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Tips for successful fundraising• Educate yourself about Leap and the value of
arts education!• Set fundraising target
Minimum of $2,500 to participate Average from 2011 = $8,600 Top 3 fundraising teams in 2011:
Butler Armsden/Djeau+Poage/ GFDS -over $37K!
SmithGroup/HerreroBoldt/
Degenkolb – over $28K Dome Construction/RMW-over
$12K• Brainstorm names or companies that work
with your firm for potential team partners• Send solicitation letters to individuals• FOLLOW UP – FOLLOW UP- FOLLOW UP• Send thank you cards with a photo of the
event and event program with their ad in it
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• Passion for arts education and investing in your community’s future!
• Delegate and use the talents of others
• Have consistent team meetings
• Get involved and spread the word!
Team Motivation
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Team Motivation: Kickoff Meeting Agenda
Suggested Agenda Topics:•Team Leadership•School•Fundraising•Event T-Shirts and Site Sign•Team Program Ads•Sandcastle Design•Beach Lunch•Beach Supplies•Green Monster•Champions and Sub-Committees
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How to find a school • Contact Leap for list of available schools• School contacts: Principal, Arts Coordinator, Teacher, PTA
How to describe the event• No cost to participate for students or families• Separate from Leap residency programs• Implements creativity, teamwork, project skills• Commitment:
– 15-30 students (single class or mix)– 1-2 pre-event 1-hour sessions with Team– Transportation to attend event 9:30a-4pm
Timeline• Contact school by early September• 1st meeting late September: introduce, brainstorm, sketch, model, handout release• 2nd meeting first week of October: collect release, finalize design, discuss logistics, hype!
Partnering with a school
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Guidelines for the Classroom• When/where: August 11, 6-8 PM at The Design Partnership, 1412 Van Ness Ave., SF• Presenters: Fatimah Guienze, Leap Teaching Artist, Lorie Hammond, Professor of Education,
CSU Sacramento• Purpose:
Simulate and reflect upon your classroom visit Increase your strategies and confidence in planning a project with a group of kids Learn hands-on techniques for your classroom visit, including: sketching, 3-D modeling,
sharing ideas, small group discussion, voting on a design and reflection Enrich the experience for the kids involved
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What to coordinate in advance: Team T-shirts (Optional)
• Youth and adult sizes• Bring 3 extra shirts to donate for Leap sale, if possible
Site sign (Required)• Team logos, sketch/graphic/model of your castle design,
wind/fog/child-proof design and display system
Water Guard (Required)• Designate a responsible adult(s) to monitor water line
Green Monster (Required)• A well prepared champion to manage compostables,
recyclables and garbage = clean beach!
Lunch options: for adults and kids• Bulk snacks, prepared platters, delivered pizzas, on-site
barbeque, bag lunches, lunch trucks• Don’t forget drinks and ice especially water!
Day of the Event
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What Leap provides for teams: • 20’ by 20’ plot of sand assigned to your team• Team check-in and limited parking• Printed event programs and beach maps• Bathrooms and hand-washing stations• Trash, recycling and compost bins• First aid support• Event photography• MC’s and Judges• Coffee, water and light snacks for sale• Team t-shirts for sale • Awards to each team and school
Additional Event Activities:• “Community castle”: Drop-in sandcastle building activity• Art making activity for children and families• Musical and Theatrical performances by Leap Artists
Day of the EventLogistics
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What to bring:
Personnel:Children & Adults: 1:1 ratio is most productive20 to 120 participants is feasibleFamilies are welcome on the beach!
Equipment:NO LARGE WOOD FORMSRakes, large flat-head and spade shovels, compaction aids5 gallon and smaller bucketsSmall trowels, molds, shaping and finishing toolsWater sprayersShade canopy and table(s)Masking tape and markers Ladder (optional)
Day of the EventLogistics
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Day of the Event: Sample Site Signs
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Day of the Event: Sample T-Shirts
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Day of the Event: Judging
Awards:•Top Fundraising Team
•Best in Show
•Participation of kids
•Sandcraft
•Originality
•Imagination
•Integration of theme
•Team work
•Site Sign
•T-Shirt
•Judges will also designate unique awards each year inspired by the castles.
• Such as Most Unrelated to the Theme, etc.
Best in Show , 2011
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Best Water Engineering
Day of the Event: Judging
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Guidelines for the Classroom for Sandcastle teams
When: August 8th , 6 -8 pm, at the Design Partnership
Learn how to successfully team with your school and create a positive impact
Sandcastle Building 101When: Saturday, September 22nd, from 10am – 12pmWhere: Ocean Beach near Cliff HouseLearn some tips and tricks. Free of charge and open to all.
Pre-Event Party for teams and sponsorsWhen: October 2nd, 6 – 8 pm at NBBJMeet the other Sandcastle teams. Drinks, food, merriment, and raffle prizes.
29th Annual Sandcastle Contest
When: Saturday, October 20th, 2012, 10am - 4pm (Teams arrive by 9 am).
Where: Ocean Beach near Cliff House (Great Highway and Balboa Ave.)
Post-Party/Awards Ceremony for teams and sponsors
When : TBD (early November)
Mark your calendar!When and Where