sanbis ibis: sibis i b i s: integrated biodiversity information system reuben roberts: sept. 2005...
TRANSCRIPT
SANBI’s IBIS: SIBIS
I B I S:
• Integrated
• Biodiversity
• Information
• System
Reuben Roberts: Sept. [email protected]
SANBI KNOWLEDGE MANAGEMENT: Critical Success Factors (Strategic Plan 2005 – 2009)
Knowledge managementInformation and knowledge collection and dissemination is
at the core of the Institute’s functioning.
DEVELOPING TOOLS THAT ALLOW FOR QUICK AND SIMPLE ACCESS TO THE RESOURCE BASE.
ORGANISE, REFINE, SYNTHESISE AND MANAGE INFORMATION AND KNOWLEDGE TO SUPPORT THE GOALS OF THE ORGANISATION
These point to the need proactively to:
CURRENT SITUATION
• Disjointed
• Duplicated
• Dissemination difficult
• But very data rich!
DATA
INFORMATION
KNOWLEDGE
WISDOM
KNOWLEDGE MANAGEMENT PYRAMID
SIBIS PHASE I
• Combined
• Clean
• Centralised
Release date:Oct 2005
SIBIS PHASE II+
• Broad
• Bespoke
• Bilateral
Release date:end 2005
SIBIS FEATURES
METADATA + AUDITING
VISUAL TOOLS CUSTOMISABLE
SECURE
WHY BUILD SIBIS?
Continuity and integration
SANBI-specific requirements
Sensitive data
Data editing
WHO WILL BE USING SIBIS?
• SANBI groups“Let me record a batch of herbarium specimens”
• External groups“Let me review and analyse my specialist data”
• General public“What occurs in my area, and how do I grow it?”
SIBIS USER: JOAN PUBLIC
Specify species
attributes
What shrubby aloes with
orange flowers are found in the Eastern
Cape?
SIBIS USER: JOAN PUBLIC
Specify sites
What shrubby aloes with
orange flowers are found in the Eastern
Cape?
SIBIS USER: JOAN PUBLIC
View result list
What shrubby aloes with
orange flowers are found in the Eastern
Cape?
SIBIS USER: JOAN PUBLIC
View species details
What shrubby aloes with
orange flowers are found in the Eastern
Cape?
SIBIS USER: RESEARCHER
View image
Where have specimens for this species
been recorded?
SIBIS USER: RESEARCHER
View map
Where have specimens for this species
been recorded?
SIBIS USER: RESEARCHER
Zoom in
Select entry
Where have specimens for this species
been recorded?
Challenge ResponsesOrganisational structure and culture: ‘University’ model of individuals and small groups, IP
• Inclusive approach
• Workshops to encourage debate
• Review of similar organisations
Diverse user population: catering to the needs of Digitisation, Research and Publication
• Open interface for other tools
• Customisable queries and reporting
• Training and standards
Prioritisation of goals within a framework of limited resources
• Phased approach: cost-benefit
• Review of workflows
• Co-ordination with parallel projects
‘Moving target’ of enlarged SANBI mandate and associated organisational change
• Focus on SANBI mandate
• Capacity, strengths and weaknesses
• Outreach with partner organisations
Data migration, integration and parallel running
• Formal, auditable processes
• Scripted, ‘one-click’ data migration
• Early testing by key users
KEY CHALLENGES
CONCLUSION
Key SIBIS features:
• A centralised, accessible information warehouse
• A solid platform to share and manage biodiversity information
Key SIBIS benefits:
• To help to transform SANBI’s huge information resources into knowledge
• To provide a core service to biodiversity-concerned organisations across the South African spectrum